Transcript Slide 1

Space Planning for Libraries
Eileen K. Saner
Associated Mennonite Biblical Seminary
Elkhart, Indiana USA
March 8, 2007
Managing in Existing Space
• Does everything need to be there?
– Move out non-library users
– Move out non-library materials
– Remote storage for lesser-used materials
– Weeding
• According to Collection Policy
– By topic, type of material, historical coverage
• By date/ number of circulations
• Using faculty
Add Shelving or Seating
• More shelves/unit
– Move oversized books to separate collection
• More units
– Narrow aisles (not less than 60 cm.)
– Fit shelving in wherever possible
– Floor loading (730 kg/meter2)
• Replace shelving with seating
– Seating preference
Moving into Other Space
• Adjacent rooms
• Floor is strong enough for books?
– 730 kg/metre2
– Level and smooth for shelving
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Reasonable temperature and humidity
Avoid direct sunlight on books
Lighting over book stacks
Arrangement of collections and services
What have you done?
Two Layouts for the Upper Room
• 1.5 m. between center posts
– Aisle width depends on width of shelves
– Aisle width at least .9 m.
– 6 rows of 7 sections
• 1.2 m. between center posts
– Aisle width depends on width of shelves
– Aisle width at least .6 m.
– 7 rows of 7 sections
Two Layouts for the Upper Room
• 1.5 m. between center posts
– Aisle width at least .9 m.
– 6 rows of 7 sections
• 1.2 m. between center posts
– Aisle width at least .6 m.
– 7 rows of 7 sections
Shelving layouts
• Upper Room (7.6 m. x 10.8 m)
– U.S. standard (90 cm. aisles) 6 rows x 7 sections = 42 sections
– Packed (60 cm. aisles) 7 rows x 7 sections = 49 sections
• Classroom down the hall ( 6.1 m. x 5.8 m.)
– U.S. standard (90 cm. aisles) 3 rows x 5 sections = 15 sections
– Packed (60 cm. aisles) 4 rows x 5 sections = 20 sections
• Reading Room (9.7 m. x 13.7 m)
– U.S. standard (90 cm. aisles) 8 rows x 10 sections = 80 sections
– Packed (60 cm. aisles) 11 rows x 10 sections = 110 section
Comparing Capacity
• Sections with U.S. Standard (91 cm. aisles)
– 15 + 42 + 80 = 137
• Sections with Packed (60 cm. aisles)
– 20 + 49 + 110 = 179
• Difference between U.S. Standard and Packed
– 42 sections
– Packed is 31% more shelving than Generous
• Moving 186 sections from lower level
Aisle Widths
Minimum
In centimetres
Between center posts
Depth of shelf
Width of aisle
AMBS minimum 61
100
18 x 2 =
36
64
Standard
In U.S.
140
25 x 2 =
50
90
Generous
170
30 x 2 =
60
110
Planning for New Space
• Clearly state assumptions and needs for
decision-makers. “Building Program”
• Trends in environments
– Enrollment and seating for library users
• On campus, commuting, distance
• Tables, carrels, computers, group study rooms
– Nature of collection growth
• Money for purchasing and gifts
• Print, audiovisual and electronic
Planning for New Space
• Trends in environments (2)
– “Library as place”
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Integrating print and electronic resources
Comfortable, productive environment
Guidance from library professionals
Collaboration (group study)
• How long will library serve?
– 20 years is the standard.
– Likely will be much longer. Expansion?
Space Needed
• Staff
– Work areas
– Materials storage
• Seating
– Numbers
– Tables, carrels, computers, soft chairs
– Small group study rooms, computer lab
– Noisy areas (traffic) and quiet areas
Space Needed for Materials
• Books and AV (individual items)
– Current collection
– Rate of growth
– Years for planning
– 75%-80% shelf occupancy is “full”
• Periodicals
– Current collection
– Predictable rate of growth
– Years for Planning
Library Building Program (1)
• Introduction
– Vision and priorities
– Environmentally sustainable design
– Trends in library services and theological
education
• Characteristics of the New Library
– Integrating print and electronic resources
– Environmental control
Library Building Program (2)
• Functional Relationships
– Areas to be close to the entrance and
adjacent
• Description of Each Functional Area
– Activities in that area
– Space and furnishings needed
• Appendices
– Assumptions for collection growth
Journals
Calculating Growth in Centimeters
Title
Current
?
Space
Now
Growth
One Year
Space Add
20 Years
Total Space
In 20 Years
Bible Study
Y
20
4
80
100
J of European Bap.
Stu
Y
40
5
100
140
J of Religion
Y
30
8
160
190
Louvain Studies
N
100
0
0
100
Mission Studies
Y
100
4
80
180
Novum Testamentum
Y
300
8
160
460
Total
1170
Journals: Projecting Shelving
Meters
Sections
Meters of journals now in library
100
Meters of journals in 20 years
180
Shelving now in library
120
10
60
5
180
15
2 rows of 5 sections with 12 shelves(1m)
Added shelving needed
Total shelving needed
3 rows of 5 sections with 12 shelves(1m)
Bookshelf: Measuring Contents
(in centimeters)
Row 1
Sec. 1
Sec. 2
Sec. 3
Sec. 4
Sec 5
Sec 6
1
1
1
1
1
1
2
2
2
2
2
2
3
3
3
3
3
3
4
4
4
4
4
4
5
5
5
5
5
5
6
6
6
6
6
6
Total
Total
Row 1
Measuring Bookshelf Contents
(in centimeters)
Row 2
Sec. 1
Sec. 2
Sec. 3
Sec. 4
Sec 5
Sec 6
1
80
1
90
1
90
1
80
1
70
1
90
2
70
2
90
2
80
2
90
2
80
2
90
3
80
3
80
3
70
3
70
3
90
3
80
4
70
4
90
4
80
4
80
4
80
4
70
5
50
5
80
5
90
5
90
5
80
5
80
6
60
6
80
6
90
6
80
6
80
6
90
Tot 410
510
500
490
480
500
Total
Row 1
2890
Percent Shelf Occupancy
1
Total number of shelves
720
10 rows of 6 sections (12 shelves)
2
Length of one shelf in centimeters
3
Centimeters of shelf space (1 X 2)
72,000
4
Centimeters of shelf space now occupied
with books
65,000
5
Percentage (%) occupied (4 / 3)
100
90%
Books
Calculating Growth in Centimeters
1
Projected # books added/year
2
Ave. width of book in centimetres
500
1
Sample shelves in the library
3
Additional space needed each year in cm.
4
Years planned for addition
5
Additional shelf space needed in 20 years
500
20
10,000
Size of Collection in 20 Years
Current collection in centimeters
65,000
Additional collection space in 20 years
10,000
Total collection in 20 years
75,000
Shelves needed at 80% occupancy
938
Sections at 12 shelves per section
78
Sections of Shelving
12 shelves per section, two sides
Books Periodicals
AV
Archive Other
Now
60
10
6
8
6
Add in
20 years
18
5
2
2
1
Total in
20 years
78
15
8
10
7