Transcript Essentials Training – Microsoft Word

. The Broadband Access Project (BAP) is funded by a $2.84 million dollar grant from
the U.S. Department of Commerce, (Award #27-42-B10003) and a $740 thousand
dollar match from the University of Minnesota.
BAP will enhance broadband access, awareness, and use in ten existing and one new
public computer centers located in the urban core of Minneapolis and St. Paul
What is your name?
What is one interesting fact about
yourself that you are willing to share?
Why are you interested in this class?

Creating a fax cover sheet
Name
Definition
Monitor
Console
Screen on which data is viewed
Mouse
A handheld pointing device. Directs the cursor.
Cursor
A marker that shows the position on a computer
monitor that will respond to input.
Keyboard
A device that transmits information wirelessly or
through a USB port.
Disk Drive
The gadget that reads data from a disk and/or
writes data to a disk
USB Port
A system that allows for connections between an
item and a host controller. The USB port can also
connect to a USB Flash Drive which is a device that
allows for memory storage.
Contains the brains of the computer and the CPU
(Central Processing Unit)
Getting Started
 Left
click on Start
Menu
 Left click on All
Programs
 Left click on
Microsoft Office
 Left click on
Microsoft Word
So many options…
Locating Templates
Go to the
Microsoft
Office button.
• Go to new,
then templates.
• Find letters,
then cover
letters.
• Download the
“Entry Level”
cover letter
selection.
•
The Bad
The Good


Templates can
give us a proper
format, and can
remind us how to
write a proper
business letter.
They are easy to
use and look
professional.

Templates can
look generic – you
don’t want to send
a future employer
the same cover
letter and resume
as everyone else!
Highlight
– By Left Clicking on the mouse and holding
the left button while dragging, you can highlight text.
Cut – Allows you to temporarily remove material and save
it to the computer’s “clip board.”
Copy
– Allows you to make a copy of highlighted
material.
Paste – Allows you to stick previously selected
highlighted and cut and copied material in a new
location.
Abbreviations
Font Section
 B – BOLD
 I – Italics
 U – Underlined
 abc – Strikethrough (strikethrough)
 AV <-> - Increases or decreases the
amount of space between letters
 A – Changes the color of the text
 A A – The big one increases the text
size, the little one decreases the text
size.
Short-Cuts

Aa – Removes editing from text –
takes away the new size, color, or font.
SAVE YOUR WORK!!!
It is important to save your work quickly and often!
To save your work, you have several options.
1. Click on the button that looks like a floppy disc.
2. Click on the Office Button and go down to save.
Ways to save your work
USB (Thumb Drive)
CD (Compact Disc)
DVD
Floppy
Disk
Email
Desktop

USB Port (Universal
Serial Bus) Flash or
Thumb Drive.
Preferred Ways

Floppy Disc (3 ½ by 5)
Only When Necessary

‣
DVD or DVD-RW;
CD or CD-RW
Email

Save to the
computer



Click on the button
that looks like a
Floppy Disc.
It will automatically
save under My
Documents.
Click on my
Computer if you
would like the
document stored on
a CD, DVD, or USB
Port.
HINT - Type in a file name
that is professional and
specific enough so that you
will be able to find the
document at a later time.



Go to the Microsoft
Office Button.
Scroll down to Save
As. Click on this
function.
Decide where you
would like this
saved – in My
Documents or on
your Desktop .
Creating a Folder
1.
2.
3.
4.
Left click on the white space in the area where the document is to be
saved.
Scroll down to New and Click on the Folder option to the right
Name your new folder.
Left click on the new Folder. Save your document under an appropriate
name under this section.
 Go to the Open Office
Button then to Print. The
screen to your left should
appear.
 The Name button
allows you to select your
printer.
Page Range allows you
to print all pages, or just
specific ones.
 By clicking on the
Properties button you
can change how your
document is printed –
i.e., do you want it in
color?
By now, you should be able to:
- Open up Microsoft Word
- Use Templates to create documents
- Customize your document by changing
text and adding pictures
- Cut, copy, and paste
- Print and save your work
Questions?
Microsoft Word
User Friendly
Often used in
businesses–
very
compatible
Costs$134$229
Upgraded
frequently
Open Office
User Friendly
Free – Open
Sourced Material
Not automatically
compatible with
Word
INFORMATION
 Download from
http://www.openoff
ice.org/
 Access it the same
way you opened
Word
 The comparable
program is called
“Writer”
Saving Documents in Open Office
Thanks for coming!



Questions
Computer Lab Schedule
Upcoming Class Schedule
The Broadband Access Project (BAP) is funded by a $2.84 million dollar grant from the U.S. Department of Commerce,
(Award #27-42-B10003) and a $740 thousand dollar match from the University of Minnesota.
BAP will enhance broadband access, awareness, and use in ten existing and one new public computer centers located in the
urban core of Minneapolis and St. Paul.