Transcript College of DuPage Tournament Coaches’ Meeting

3.14.15
College of DuPage Tournament
Important Coaches’ Info
INTRODUCTIONS
•State
Directors
•Michele
•COD
Chapman and Joe Simmons
Regional Team
•Joe Simmons
•Val Goldstein
•Christy Cook
•Sandy Bauer
•Amanda Brzuszkiewicz
•Bonny Balfanz
•Lindsey Stevenson [email protected]
TEAMS, AWARDS & ADVANCEMENT
Division B
•15
Varsity & 14 JV
•Medals
1st – 6th
•JV 1st – 4th
•Varsity
•State
Bids - 7
Division C
•18
Varsity & 11 JV
•Medals
1st – 6th
•JV 1st – 4th
•Varsity
•State
Bids - 8
CAMPUS SUMMARY
– Berg Instructional Center
•Hospitality, Headquarters
•Homerooms and some events
•HSC – Health Science Center
•Events
•PE- Physical Education Building
•BIC
•Registration
•Events
– Student Service Center
•Events
•SRC – Student Resource Center
•SSC
•Cafeteria
Maps that you can print for
your students are
hyperlinked on our COD
regional page @
www.illinoisolympaid.org
COD CAMPUS MAP & PARKING
REGISTRATION
•6:30
•PE
– 8:00 am
Main Entrance (South)
•Students
should go to their homeroom (BIC)
while the coach registers the team
•All
team paperwork due at this time
FORMS THAT ARE DUE
These documents are
hyperlinked on our COD
regional page @
www.illinoisolympaid.org
of Tournament (March 14th):
•Final Roster (Registration) Form with Principal
signature for each team competing
•Participant Release for ALL students*
•Medical/Permission Slip for ALL students*
*Please put in same order as listed on final roster
•Subway Lunch money (exact cash or check made out
to Illinois Science Olympiad)
•Day
DROP OFF & PARKING
•Drop
off students either:
•SRC
circle drive near cafeteria
•BIC North circle drive and enter Door 3
•Buses
park in College Lot 6
TOURNAMENT DETAILS
•Put
your team name and number on everything!!
•Self Schedules posted time is the START time. Any Prep
will start at this time too.
•Please be respectful of facilities and staff
•Keep your homeroom clean
•Stay quiet in hallways – classes are still going on
•This is an open campus so please account for your
students
•After the tournament, take all impounded devices
WRISTBANDS
•Maximum
Make sure you update this document as to
how many JV team members you will have
ASAP!
https://docs.google.com/a/illinoisolympiad.or
g/document/d/1ahsWfP8F_SkVdePcv9YYTn
NI1PBahCdqmPNzN0qcYq4/edit
15 bands + 4 alternate bands for
Varsity teams (unlimited for JV- I will ask you how
many JV members you have competing soon.)
•All competitors must wear a band in order to
compete
•They should fit snugly and not fall off
•Varsity and JV competitors will have wristbands
•Coaches will get Coach wristbands (2 per team)
•Students are only allowed to compete on one
team (Varsity or JV but not both)
IMPORTANT DATES
•Self
Schedule (for building events)- more info to come
•Varsity teams
•Feb 25 (3pm) – March 6 (5pm)
•JV teams
•Feb 26 (3pm) – March 6 (5pm)
•Avogadro (for scoring and awards)- more info to come
•Avogadro.ws
•Later
this week– March 6
•Demographics http://goo.gl/forms/wK8ipRd3Rc
•Now – Feb 20
SELF-SCHEDULE
•Self
Schedules- will open approx. 2 weeks prior to
tournament and close approx. 1 week prior to
tournament
•
Done online and is first come first serve
• Make sure team can come 5 minutes early and stay 10
minutes late
• Scheduled events have priority over changes made at
the tournament
• More info to come on self-schedule
IMPOUND
•Drop
off pre-made device apparatus
•Event supervisors will watch the devices to prevent
tampering or damage
•Someone from team with a wristband must bring all
devices in boxes labeled with school name and number
•Events:
•B Division
•Air
Trajectory, bottle rocket, RoboCross, simple machines,
Wheeled Vehicle
•C
Division
•Air
Trajectory, Bungee Drop, Cmpd machines, It’s about time,
Mission Possible, Protein modeling, Scrambler
•Check
the Final Schedule for times & room #s (this will be
emailed and posted on website 3-7.
APPEALS & ARBITRATIONS
•There
will be an appeals form in your coaches
packet when you register.
•Event
supervisor’s decision is upheld 9 out of 10
times
•Events
will NOT be re-graded
EVENT SUPERVISOR DETAILS
•Plan
on bringing enough tests/ lab supplies for 29 teams
(unless you are running your event as stations.)
•All events in BIC will have access to the LCD projectors.
•You
•If
hit enter without a password to use the computer.
you need COD to provide any lab equipment, chemicals,
etc. Lindsey will need to know by 2-19 what you need.
•All events will be held in rooms with tables (as opposed to
small/individual desks).
•Complete this document by 2-20 tell me if you’ll need any
volunteers.
https://docs.google.com/a/illinoisolympiad.org/document/d/
1ahsWfP8F_SkVdePcv9YYTnNI1PBahCdqmPNzN0qcYq4
/edit
Event Supervisors responsibilities
You are responsible for:
• knowing the rules (and clarifications and FAQ’s see
www.soinc.org),
• writing the event as well as the test and scoring sheet,
• bringing all the supplies you need to carry out the event,
• setting the event up,
• tearing the event down,
• returning the classroom to its original state,
• scoring the event, and
• score counseling your event when turning in the scores
at HQ
Event Supervisors tips
• Spirit of the rule: (ex. allow late competitors to the event- but no
extra time)
• Do NOT give any team an unfair advantage in your event
• Absolutely NO parents/coaches allowed in the competition area
• Let Headquarters know about any interference
• Allow media access to events
Grading
• Please be ready to report winners at least one hour before awards
• Consistency when grading: one person grading the same section
• Please have answer key/rubric ready before competition
• Be available 1 hour after competition by phone
Event Supervisors tips
• Have a volunteer check attendance and wristbands.
• You will receive an attendance form
• Teams must compete at scheduled times
• Write an event that follows the rules
• For difficulty level of questioning, follow this as an example: 1/3
easy, 1/3 moderate, 1/3 difficult (“The 1/3 Rule”)
• Make it a hands-on event!
• NO Ties!! Have tie-breaker questions(at least three) designated in
advance. Check rules of event as it may be precisely stipulated how
these should be selected.
• Competitors have a total of 50 minutes for the entire event
• Bring a copy of the event/questions and answer sheet
• No graded tests will be returned to competitors, only their scores
• You may give HQ blank portions of the test to hand back (never give
anything directly to the competitors)
OTHER VOLUNTEER OPPORTUNITIES
•We
can still use helpers for events- have an extra coach
that is free in the morning or afternoon? Please email
[email protected]
MISCELLANEOUS
•Food
for students
•Subway box lunches (sub, water, chips, cookie) or vending
machines
•Preorder form (on website) completed & emailed to Lindsey by
Feb 27th
•Money due at Registration on March 14 (exact cash or check
payable to ISO)
•Food for coaches, event supervisors, and volunteers in hospitality
room (light breakfast, Subway sandwiches or pizza for lunch)
•There may be media coverage of the event
•Awards ceremony in arena
Questions???
Please email [email protected]