Transcript Slide 1

COUNCIL WORKSESSION
DECEMBER 11, 2012
AGENDA
a. PROJECT SUMMARY RECAP.
a. SCOPE.
b. BUDGET.
b. FINANCING UPDATE.
a. .5% GENERAL SALES & USE TAX.
b. 1.5% LODGING, PREPARED FOOD & BEVERAGE.
c. STATE BONDING REQUESTS 2013.
c. ADVISORY COMMITTEES FOR PROJECT.
a. MERIT CENTER BOARD.
b. SMASC BOARD.
c. TASKS:
a. FACILITY DESIGN & CONSTRUCTION.
b. FACILITY OPERATIONS.
d. BUILDING OUR CONSULTING TEAM.
e. COUNCIL APPROVALS.
SETTING OUR COURSE
Preliminary Planning & Approval Completed.
Path To Success
Vision
Accountability
Flexibility
SOUTHWEST MN AMATEUR SPORTS CENTER
PROJECT SCOPE
TOTAL PROJECT ESTIMATE
• $12.9 MILLION
INDOOR ICE RINK AND MULTI-USE FACILITY
• 80,000 sq. ft., two sheets of ice
• Seating for 1,200 in premier arena, seating for 200 in secondary arena
• Capacity for wrestling, basketball, volleyball, and soccer
• Accommodations for tradeshows, expos, art fairs and other large events
SOFTBALL AND YOUTH BASEBALL COMPLEX
• 4- Performance grade fields.
• Concession center with bleachers.
• Natural grass and field lighting.
OTHER CONSIDERATIONS
• Upgrade Marshall Public School practice facilities for shared use on sports property.
• Future potential partnership with Marshall Public School for multi-use athletic fields and future
upgrade of ballfields to performance grade facilities.
SPORTS CENTER
SITE LOCATION
PROPOSED FACILITIES
“A”
SPORTS CENTER SITE
“B”
PARKING
“C”
PERFORMANCE
SOFTBALL/YOUTH
BASEBALL FIELDS.
OTHER FACILITY CONSIDERATIONS
• ADD PARKING TO “B”
• UPGRADE PRACTICE FIELDS
• FUTURE PHASE EXPANSION
• PERFORMANCE FIELDS
• MULTI-USE ATHLETIC FIELDS
MERIT CENTER DRIVING TRACK
PROJECT SCOPE
TOTAL PROJECT ESTIMATE
• $7 MILLION
VEHICLE DRIVING CENTER
• HARD SURFACE DRIVING COURSE (TRACK).
• SKID PAD.
• 4-CLASSROOM BUILDING, 2-OFFICES, STORAGE.
• 3 TRAINING SIMULATORS (PROFESSIONAL DRIVING, DRIVERS EDUCATION, FIREARMS)
OTHER CONSIDERATIONS
• SITE PROVIDES ACCOMODATION FOR FUTURE EXPANSION.
MERIT CENTER DRIVING TRACK
SITE LOCATION
EXISTING FACILITY
• C.R. 33/ERIE ROAD (BLACK LINE)
VEHICLE DRIVING CENTER EXPANSION
• NORTH (YELLOW)
FUTURE EXPANSION OPTION
• WEST (ORANGE)
PROJECT FINANCING
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December 18 – Implementation Ordinance.
Effective April 1, 2013.
Education January and February.
Corrective language 1.5% lodging and food and
beverage at upcoming legislative session.
Springsted Financial Analysis (February
Worksession).
Pro-Forma and Operating 3-5 Year Cash Flow
During Project Design Development Phases.
STATE BONDING REQUEST
MERIT
• $1 MILLION 2010 AUTHORIZATION (REQUESTED 2.4
MILLION).
• 2013 REQUESTING ADDITIONAL $2 MILLION
THROUGH LEGISLATIVE REQUEST.
AMATEUR SPORTS FACILITY
• 2013 REQUESTING $4 MILLION.
• #1 PRIORITY AMATEUR SPORTS COMMISSION
AGENCY REQUEST.
PRELIMINARY DESIGN & CONSTRUCTION
DELIVERY METHOD
CONSTRUCTION DELIVERY MODELS
• GENERAL CONTRACTOR
• CONSTRUCTION MANAGEMENT (RECOMMENDED)
BUILDING OUR TEAM
1. CONSTRUCTION MANAGEMENT SERVICES (CM)
REQUEST FOR QUALIFICATIONS (RFQ) / REQUEST FOR PROPOSALS (RFP)
2. ARCHITECTURAL SERVICES
REQUEST FOR QUALIFICATIONS (RFQ) / REQUEST FOR PROPOSALS (RFP)
3. DRIVING COURSE CONSULTANT /MASTER PLAN UPDATE (MERIT ONLY).
 REQUEST FOR QUALIFICATIONS (RFQ) / REQUEST FOR PROPOSALS (RFP)
• PROCESS FOR MERIT AND SPORTS CENTER CONCURRENT YET INDEPENDENT.
• POTENTIAL FOR SAME OR SEPARATE CONTRACTS FOR MERIT AND SPORTS CENTER
DEPENDENT ON QUALIFICATIONS.
•JANUARY 8 – COUNCIL AUTHORIZATION FOR RELEASE, END JANUARY DEADLINE, THEREAFTER
SELECTION REVIEW PROCESS.
COUNCIL APPROVALS
FUNDING
• DECEMBER 18 – ORDINANCE IMPLEMENTATION.
• STATE BOND REQUEST
DESIGN AND CONSTRUCTION CONSULTANT CONTRACTS
CONSTRUCTION CM, ARCHITECTURAL, DRIVING CONSULTANT (MERIT ONLY)
REQUEST FOR QUALIFICATIONS (RFQ) / REQUEST FOR PROPOSALS (RFP)
APPROVAL OF CONTRACT.
 PRE-DESIGN AND DESIGN PHASE.
CONSTRUCTION DOCUMENT PHASE.
BIDDING PHASE.
CONSTRUCTION AWARDS AND COMMENCEMENT.
OPERATING AGREEMENTS (GOVERNANCE)
OPERATING BUDGETS
DESIGN PHASE PROJECTIONS, BUDGET AND ACTUAL APPROVALS (ONGOING)
REVENUES AND EXPENSES
OPEN DISCUSSION