Transcript IT Department Goals

Shoreline School District
Spring Sports
Coaches Meeting
March 3, 2010
6:00pm-Ballinger Room
Shoreline Athletics
• Sign In• Turn in CPR/First Aid and New Clock
Hours to Vicki
Please turn in any updated clock hours or
clinic reimbursement in a timely manner-IT
IS YOUR responsibility to keep your hours
updated!
Shoreline Athletics
• Welcome and Coaches Introductions
Shorecrest Athletic Director:
Shorewood Athletic Director :
Lane Loland
Vicki Gorman
• “Hands on” CPR/First Aid Certification District
instruction office will be offering classes
throughout the year.
• Seattleredcross.org offers class listings
(Must have valid certification per SAAA contract)
Shoreline Athletics
Accounting/Cash Handling
• Darryl Reed
Shoreline School District
Purchasing Manager
12 Golden Rules of Finance for Coaches
1.
Do not buy uniforms unless they are pre-approved and on the rotation schedule. Follow District procedures when it’s time to surplus old
uniforms.
2.
Do not sign contracts with vendors. All contracts must be signed by the Principal/Designee and the Business Office at the District Office.
3.
All fundraising activities must be requested and approved through your ASB PRIOR to starting your fundraiser. Fundraising Activity Forms are
available in the ASB school office.
4.
Provide an inventory of all ASB items/equipment to the Athletic Director. Examples include helmets, pads, jerseys, uniforms,
practice gear, bats, balls, etc. The District Business Office & the State Auditor will ask for these records.
5.
Keep records of all students’ registration, amount paid, and attendance at ASB sponsored camps; turn moneys in DAILY to the ASB Bookkeeper.
When camp is completed, supply all documentation to the ASB Bookkeeper for auditing purposes.
6.
Verify that Booster Club fundraising is not an ASB activity. Money raised during the school day, on school property, using school personnel,
using students, or school materials is ASB money. A good question to ask yourself is: “Would a reasonable person in the community think that
this was a Booster Club or School activity?”
7.
Request and have approval for ASB funds PRIOR to making a purchase… PLAN ahead. Do not purchase anything with your own money
without prior approval.
8.
Do not use cash from a sale or a fundraiser to buy any additional items.
9.
Work with your ASB Bookkeeper and use a Purchase Order to purchase items for the team. Do not have items sent to your home ~ always use
the school address or the Shoreline Center.
10.
Secure any inventory that is associated with your program ~ account for it.
11.
Do not take collected ASB money home for safekeeping or deposit it into a personal checking/savings account. Make arrangements with your
ASB Bookkeeper.
12.
If in doubt⑷sk questions. Don’t assume! Call the Athletic Director, Activities Coordinator, ASB Bookkeeper or Business Office with your
questions.
SHORELINE SCHOO L DISTRICT
Fundraising Activity Form
 ASB  ASB Charitable  General Fund
A.
Request for Pre-Approval of Fundraiser (at least TWO weeks prior to fundraiser)
School:
Group Name:
Account #:
P roposed Fundrai
sing Activity:
Intended Use of P roceeds:
Estimated Revenues:$
Estimated Expenses: $
Estimated Revenues-Estimated Expenses=Estimated P rofit:
W ill the fundraiser be held for the benefit of an organization outside the district?
Yes
If yes, please attach a copy of the name, address and phone number of the organization.
Dates of the Fundraiser:
Start:
No
End:
Team/Club Leader(student):
ASB Bookkeeper (staff):
(Signature & Date)
(Signature & Date)
Club/Coach Advisor(staff):
P rincipalÕ
s Pre-Approval:
(Signature & Date)
(Signature & Date)
Activity Coor/A thl Dir:
Student Council Officer :
(Signature & Date)
(Signature & Date)
B.
Steps Following Approval:
Request must be approved BEFORE event can take place.
1.
Send ŅPr e-Approval of FundraiserÓto AccountingDept via Distr ict Mail or Fax
2.
Order all needed materials or supplies with a P urchase Order throughthe Bookkeeper.
3.
If needed, comp lete a Contract with vendor after obtaining Purchase O rder approval.
4.
Request a cash-box from the ASB Bookkeeper (if needed).
5.
Conduct fundraiser, monitoringall cash and goods. Inventory shouldbe kept for goodsbeing sold.
6.
Obtain appropriate record keeping forms from ASB Bookkeeper ( all forms must accompany money)
.
7.
Turn all money INTACT into ASB Bookkeeper for deposit. Do not take expenses from money collected.
C.
Accounting Summary of Fundraiser
1.
Anticipated Revenue ( amountyou shouldhave collected based on actual sales):
$
2.
Total Actual Revenue Received
$
3.
Total Cost of Goods Sold(your cost for items sold)
$
4.
Other Expenses( decorations, supplies, etc.)
$
5.
Total Expenditures
$
6.
Net P rofit ( loss)
$
D.
Final Approval of Reconciliation
(line 3 plus line 4)
(line 2 less line 5)
I hereby certify that the above accounting inform
ation is complete and accurate:
Team/Club Leader(student):
Secretary/Cashier(staff):
(Signature & Date)
Coach/Club Advisor(s
taff):
(Signature & Date)
P rincipalÕ
s A pproval::
(Signature & Date)
(Signature & Date)
Activity Coordinator:
(Signature & Date)
Copies distributed upon Final Approval of Reconciliation:
White: ASB Bookkeeper
Pink:
ASB Club or Athletic File
Yellow:
District Accounting Office
Shoreline Athletics
TRANSPORTATION
• Diane Johnson
Shoreline School District
Transportation Director
and
Yvonne Carpenter and Nancy Koski
Driver Trainer
Shoreline Athletics
TRANSPORTATION
• Van use+DMV Drivers Abstract required
• Bus reminders-
Shoreline
AthleticsTransportation/Trips
• Transportation Plan
• State Trips/Transportation/Lodging
Must be reviewed and approved by District office
• Overnight trips-need extended field trip form
Must be school board approved
Health and Safety
Do you build a sense of team
without harassment and hazing?
Controlling
Harassment/Hazing
• Develop healthy traditions – Entire
team gets equipment
• Develop positive leaders
 Teach athletes to take care of their
teammates/classmates
• Supervise all athletes at all times
Injury Reporting
• If athlete is removed from practice or
contest for injury
 Notify trainer if available
 Call the parents
 Complete injury report form within 24
hours (coach’s responsibility)
• If athlete sees a doctor, they must
return with note clearing them to play
H1N1/MRSA/
Communicable Diseases
• Use common precautions
 Don’t share water bottles
 Wash hands
 Cover cough with arm
 Spray down equipment with bleach
solution (football/wrestling)
 Wash clothes regularly
Hide and Seek
QuickTime™ and a
Sorenson Video 3 decompressor
are needed to see this picture.
Shoreline Athletics
Athletic Trainers
• Athletic Trainers
Bill Reynolds-Shorewood
Ed Elder-Shorecrest
• Overview of Emergency procedures
• Lystedt Law- Concussion procedures
Shoreline School
District Coaches
Training
Lystedt Law and Concussion Protocol
Ed Elder MS, ATC, ATL
Bill Reynolds MS, ATC, ATL
Lystedt Law

AN ACT Relating to requiring the adoption of
policies for the management of concussion and
head injury in youth sports; amending RCW
4.24.660; and adding a new section to chapter
28A.600 RCW.
Lystedt Law
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According to RCW4.24.660
A youth athlete who is suspected of sustaining a concussion or
head injury in a practice or game shall be removed from
competition at that time.
A youth athlete who has been removed from play may not return
to play until the athlete is evaluated by a licensed health care
provider trained in the evaluation and management of
concussion and receives written clearance to return to play from
that health care provider.
This section may be known and cited as the Zackery Lystedt law.
Shoreline School District Coaches
Responsibilities
1.
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Be familiar with the signs of concussion
Hold any athlete out of practice and/or
competition they suspect of having a
concussion out until they can be evaluated by a
licensed medical professional.
Complete the Pocket SCAT2 form and return
it to the appropriate people.
Notify the athletes parents and send the athlete
home with concussion information sheet.
Possible Concussion Indicators
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Appears dazed or confused
Is confused about their assignment
Forgets plays
Moves clumsily, balance problems
Answers questions slowly
Can’t recall events prior to the hit
Can’t recall events after the hit
Shows behavior or personality changes
Loss of consciousness
Pocket SCAT2
Best used by coaches, referees, umpires, parents
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1. Symptoms
2. Memory function
3. Balance testing
1. Symptoms
Presence of any of the following signs & Symptoms may
suggest a concussion.
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Loss of Consciousness
Seizure or Convulsion
Amnesia
Headache
“Pressure” in head
Neck Pain
Nausea or vomiting
Dizziness
Blurred vision
Balance problems
Sensitivity to light
Sensitivity to noise
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Feeling slowed down
Feeling like “in a fog”
Don’t feel right
Difficulty concentrating
Difficulty remembering
Fatigue or low energy
Confusion
Drowsiness
More Emotional
Irritability
Sadness
Nervous or anxious
2. Memory Function
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Failure to answer all questions correctly may suggest a
concussion.
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“What Venue are we at today?”
“Which half is it now?”
“Who scored last in this game?”
“What team did you play last week/game?”
“Did your team win the last game?”
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3. Balance Testing
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“Now stand heel-to-toe with your non-dominant foot in back.
Your weight should be evenly distributed across both feet. You
should try to maintain stability for 20 seconds with your hand on
your hips and your eyes closed. I will be counting the number of
times you move out of this position. If you stumble out of this
position, open your eyes and return to the start position and
continue balancing. I will start timing when you are set and have
your eyes closed”
Observe the athlete for 20 seconds. If they make more than 5 errors (such as lift their hands off
their hips; open their eyes; lift their forefoot or heel; stumble, or fall; or remain out of the start
position for more that 5 seconds) then this may suggest a concussion.
Pocket SCAT2
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Any positive test results or any signs of
concussion requires that the athlete be held out
of practice and/or competition.
They need to be closely monitored. DO NOT
LEAVE THEM ALONE OR SEND THEM
TO THE LOCKER ROOM.
Call 911 immediately
If the athlete is experiencing any of the symptoms listed below:
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Vomiting
Vision loss
Slurred speech
Numbness or weakness in the arms or legs
Increasing headache
Shoreline School District Coaches
Training

When it comes to a suspected head injury in a
practice or a game our new motto is:
 “When
in doubt hold them out”
Shoreline School District Coaches
Training
 Questions?
Treat officials with Respect(Cop
Video)
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and a
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are needed to see this picture.
Legal Issues
What is your biggest legal concern
in coaching and how do you
manage it?
Legal Duties
•
Duty to provide proper supervision:
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Bus, locker room, all athletes gone before you leave
Open gym- if you are playing you are not supervising
Duty to properly instruct:
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Coaching clinics, more than Xs and Os
Duty to warn of the inherent dangers in a
sport:
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Done through eligibility paperwork; read warnings to
athletes and parents at start of season
Duty to provide a safe environment:

Report unsafe conditions to building administration;
lightning safety
Legal Duties
• Duty to provide health care:
 First Aid/CPR required. Use your trainer if available. If
more serious, call 911. Know the building emergency plan.
Concussion information handout. Inform parent/guardian.
• Duty to teach and enforce rules and regulations:
 Read and enforce athletic code, building and team policies
• Duty to classify and group participants for competition:
 Match by size, age, and ability
• Duty to safely transport athletes:
 Follow district policies
Legal Duties
•
Duty to follow due process:
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Duty to foresee potentially dangerous
circumstances and situations.
Duty to plan.
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Communicate with building administration and
parents whenever significant discipline involves
an athlete.
document, document, document!
If student’s rights are violated, chances are
your decision will be overturned
Season/practice
Duty to keep records.
Duty to Report
• RCW 28A.400 – A certified or classified
school employee who has knowledge
or reasonable cause to believe that a
student has been a victim of physical
abuse or sexual misconduct by another
school employee, shall report such
abuse or misconduct to the appropriate
school administrator.
• YOU DO NOT INVESTIGATE
Avoid Risk/Accusations
Behaviors to avoid:
• Friending (Facebook) or texting students/athletes
• Have secluded contact, give gifts/special treatment or travel
alone with students
• Having students visit your home regularly
• Providing rides home
• Making personal, flattering comments
• Close physical proximity
• Providing drugs, alcohol, tobacco to students
Avoid Accusations
• Do not…
 Give rides home
 Invite students to your home or give
personal gifts
 Take students on private excursions as
rewards
 Text/friend students
 Use drugs/alcohol/tobacco around
students including overnight trips
 Recommend/provide drugs, supplements
or vitamins
Shoreline Athletics
Coaches Expectations
• Maintain professional behavior/appearance at
practice/game
 Use same professional expectations regarding
conduct, physical contact, language, conversations,
interactions, jokes
 Dress as a professional
• Control educational environment
 Stop “hazing, harassment, intimidation, bullying”
behaviors/traditions
 Do not allow rumors, jokes, teasing, gossip, physical
attacks, etc
Shoreline Athletics
Act like an Educator!
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Greet the officials; they are NOT the enemy
NO EJECTIONS
Watch your language
Dress appropriately
Appropriate conversations and jokes
Do not use intimidation or sarcasm in your coaching
Praise publicly/correct privately
Do NOT complain about the kids, they are the only ones
you have!
Everyone is Watching
• Act and dress right
• Be careful what you share about your
personal life
• Hold yourself/coaching staff
accountable
• Hold athletes accountable to standards
and expectations
• Know the rules of your sport!
Does your Practice include
all of these?
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Athletes properly equipped
ALL players engaged in activity
ALL coaches coaching/executing role
ALL coaches have copy of practice plan
with them
Trust
• Fits with legal duties & expectations
• Trust among coaching staffs
 Support other coaches
 Support other programs
 Don’t make issues personal
What are you teaching your
Athletes?
(Grocery
Video)
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are needed to see this picture.
Information
Do you know it all?
Shoreline Athletics
Handbook
• Athletic Handbook now only available online.
Currently on District website under
Programs/Athletics/Documents
Shoreline Athletics
Coaching Standards
• Most important certification is First Aid/CPR
• Coaching education hours:
 30 hours before 3rd year of coaching
 New coaches Coaching Principles on-line
 15 hours every 3 years
• Head coaches must complete on-line rules clinic
by March 20 2011
 Asst. coaches encouraged
 Two parts: sport specific and WIAA General Rules
 Optional Concussion Management section
Shoreline Athletics
• Coaches Code of Conduct-Signed & on file.
• Athletes Code of Conduct
Review this with your team-Understand the
code!
• Athlete Participation fees
Fees are $100 per sport, no family discount plan
• Schedules-all schedules found on
highschoolsports.net
Shoreline Athletics
• WESCO Guidelines
Now all electronic. You have one hard copy with
individual sports regulation.
Full copy of WESCO Constitution can be found on the
District one Web site:
http://www.nwdist1.com
• Post Season Information
Brackets and bulletins for post-season available on
District One web site-Make sure you and your team
know post season “potential dates”
Shoreline Athletics
WESCO Meetings
• WESCO Pre-season meeting
Was Monday 2/28 @ Cascade HS 6pm
• WESCO Post-season meeting
Monday 5/23 @ Jackson HS 6 pm
WESCO League Alignment 201011/ 2011-12
• Adjustments to Western Conference (Wesco)
 Increase in number of 3A schools in league leads to
re-organization
 2010-11: 11- 4A and 8 - 3A schools
 2011-12: 11- 4A and 9 - 3A schools
4A North:
Arlington, Marysville-Pilchuck, Lake Stevens, Monroe, Snohomish, Stanwood
4A South:
Edmonds-Woodway, Cascade, Jackson, Kamiak, Mariner
3A Division:
Everett
Glacier Peak
Lynnwood
Meadowdale
Mountlake Terrace
Oak Harbor
Shorecrest
Shorewood
(Marysville Getchell in 2011-12)
Shoreline Athletics
WIAA Information
• WIAA Rules/Regulations
• Rule Books-building AD’s
• WIAA Rules clinic/test:
Due Dates: March 20 for all HS Head Coaches
(HS assistants coaches are encouraged to take for 2 clock hours,
contact Vicki Klein to register)
Let me know if you need another email regarding how to
log in- be sure to finish test to completion and get to
verification page that you have completed test.
Shoreline Athletics
WIAA Practice Regulations
• 17.9.1 For the purpose of meeting the pre-contest practice
requirements, an athlete must participate in a majority of a
designated practice time. Practice is defined as a regularly
scheduled team physical activity designed for the preparation of
athletes for the ensuing sports season and must be conducted
under the supervision of the school coach.
• 17.9.2 Practice shall be limited to each sports season as defined
under each sport. Practices in one (1) sport can not be transferred
toward the number of practices required in another sport. (postseason exception fall to winter up to 5)
• 17.9.4 One (1) day is equal to one (1) practice for purposes of
meeting the minimum practice requirements.
Shoreline Athletics
WIAA Practice Regulations
• 17.9.5 Practice days are considered to be Monday
through Saturday.
A. Sundays may not be counted toward meeting the
minimum practice requirements.
B. A nationally recognized holiday is an allowable
practice day.
• 17.9.6 Practice on a game day shall not allow an athlete
to become eligible for competition on that day.
• 17.9.7 Participation in pre-contest warm-up exercises
shall not count as a required practice.
Shoreline Athletics
NCAA Clearinghouse
• Be sure all athletes understand that they
must qualify with the NCAA Clearinghouse
to play NCAA Division I or II athletics.
• Direct them to meet with their school
counselor
Think about it! (golf video)
QuickTime™ and a
YUV420 codec decompressor
are needed to see this picture.
Shoreline Athletics
Passes
• District One Supervisory passes
Admit one Adult only - not good for kids, and
only good for person listed on the card.
not valid for post-season
• Coaches Association (see handouts)
You are highly encouraged to join your
Washington State Coaches Association. Those
passes good for District level and most state
level events.
Shoreline Athletics
Volunteer Coaches
• Must fill out volunteer coaching packet
 forms at schools or D.O.; need photo ID for
Washington state background check
• Must be First Aid/CPR certified
 True per WIAA and district policy
• Must have 30 coaching education hours
before 3rd year of coaching
• May not supervise students alone
 employee must be present at all times
Shoreline Athletics
Volunteer Coaches
• What is the Role of the Volunteer Coach?
(Head Coach, Building AD and District must all be on
board before volunteer joins program).
• Duties assigned by head or assistant coach
• Do not interact with officials/parents in a
negative way- shorter leash than other coachesonly head or assistant coaches will engage
officials.
Shoreline Athletics
• Coaches clinic reimbursement
$120 for HC, $60 for AC
• ASEP Coaches Principles class offered every
October
• You are encouraged to take this class.
• Directions to away locations:
Available on: highschoolsports.net
Shoreline S.D. web site & in Coaches Handbook
Shoreline Athletics
• Safety Guidelines (not included with athletic
packet because they are sport specific)
• Concussion Information Sheet (included with
athletic packet)
These forms must be turned in prior to first
competition
Shoreline Athletics
Inclement Weather
• Snow DaysSee Blue Handout in Folder
Public Relations
What are two things you do to
promote your program?
Publicity – High School
• School bulletin and/or morning announcements,
before and after each contest.
• Get your athletes highlighted in the school
paper, Everett Herald and Seattle Times
• Report scores directly after the contest:
 Everett Herald - Prep Sports- Before 10PM
 425-339-3471 or 866-672-6737
 Email [email protected]
 Fax
425-339-3464
 Seattle Times – Prep Sports- Before 10PM
 800-343-6319 or 206-464-2276
 Email [email protected]
 Fax
206-464-3255
Shoreline Athletics
FERPA/HIPPA
• Student records are private
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Do not discuss or post academics publicly
Do not release transcripts without written parent permission
Do not discuss discipline issues publicly
Do not discuss injury/health issues publicly
Award Programs
• Promote your athletes for building athletic
awards:
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Athlete of the Year
Scholar Athlete award
Marine Corps Distinguished Athlete award
Cliff Gillies Award
Opportunities with Families
• Pre-season Parent meeting-guide provided
(see handout)
 Present yourself professionally
 Use it to show parents your plan; take your time
 Gather contact information
• End of year banquet/celebration
 Dress nicely
 Be prepared – awards, certificates, food?
 Talk about every kid; make the parents proud
As you go into the season…
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Remember this is for the kids
Use your position for positive influence
Prep your athletes for the real world
Don’t avoid tough situations by hoping
they will go away with graduation
• Remember your efforts and time for kids
is appreciated
QuickTime™ and a
decompressor
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Shoreline Athletics
Questions?
THANK YOU for all you do for the studentathletes in our school district!
Have a great season!
Shoreline Athletics
School Specific Meetings
• Shorewood stay here in Ballinger room
• Shorecrest move to Hamlin room