Transcript An Introduction to Docmail

Let us print and mail all your post!
An Introduction to Docmail
EMIS SNUG Forth Valley Meeting
Wednesday 6th February
Brian Graham
T 01506 462468
M 07808 613537
Email [email protected]
Let us print and mail all your post!
Docmail: Who are we
• CFH – Total Document Management – factories in Bath,
Livingston, & Slough
• Established in 1977, 250 employees, £25 million turnover
• Complex Print and personalisation for Local Councils,
Financial services, NHS and the like
• Downstream Access mail provider
• Local post
• Printing and Mailing over 100,000 letters a day
Let us print and mail all your post!
Docmail: Approved
• BSF Approved Buying Solutions Framework for Hybrid Mail
Provider
• 100% rating in Dept of Health’s Information Governance
Toolkit Assessment
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Docmail: How Does it Work?
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Online web page
Upload Word template for letter
Upload data file e.g. Excel
Proof and Approve
Pay as you Go
Post
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Docmail: How is it Printed and Mailed?
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Docmail output consolidated into large print runs
High speed laser print 10,000 pages per hour
Inserted into envelopes by machine at 1400 per hour
Sorted to Royal Mail specifications
Delivered into Royal Mail process via Downstream
Access agreement
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Docmail: Savings
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No Minimum quantity
No Sign up fee or ongoing fee/contract
Pay as you go – from 32p per letter + VAT
Manage your outbound mail in minutes not hours
Focus on core activities
Reduced Stationary Costs
Reduced Office Equipment costs – Franking machine,
Printer
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Traditional Methods: Costs
• Estimated cost per letter is £1.00
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Postage – 33p (Franked) or 50p (Stamp)
Stationery – 8p
Envelope – 5p
Franking machine rental – 3p
Franking machine toner – 3p
Toner & Printer Costs – 4p
Time at £10 / hour – 45p
• A Potential saving of 60% on existing costs
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Docmail: Security
• Approved to use by Forth Valley NHS Board IT Department
• 100% rating in Dept of Health’s Information Governance Toolkit
Assessment
• APACS Standard 3 Approved Printer
• APACS 55:- Cheque Printer Accreditation Scheme
• APACS 72:- Pins Printer Accreditation Scheme
• BS ISO IEC 27001:2005 Information Security Management Systems
• BS 9001:2000 Quality Management System
• Over 1500 Medical practices using Docmail in the UK
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Docmail: Environmental TopTree
• TopTree Initative
– Over 85,000 trees planted to date
• Environmental Accreditations
– FSC (Forest Stewardship Council)
– PEFC (Programme for the Endorsement of Forest
Certification)
– BS EN ISO 14001.2004 Environmental Management
System
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Questions and Answers
• Any Questions
• Practice Visits and Demonstrations available
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Example Price List
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Registration: Free
Contract: None
Black only letters – 1 side printed – 2nd Class – 32p
Black only letters – 2 side printed – 2nd Class – 35p
Full colour – 1 side printed – 2nd Class – 40p
Full colour – 2 side printed – 2nd Class – 45p
Postcards – full colour – 2 sides – A5 - 37p
Postcards – full colour – 2 sides – A6 – 35p
All prices exclusive of VAT