Transcript FileNewTemplate - Michigan Community College Association

Project Win-Win Webinar:
Lessons Learned and New Opportunity
December 17, 2013
Agenda
• Welcome and Introductions
• Overview of Michigan Experience
• Chris Baldwin, MCSS
• Gail Ives, MCSS
• College Perspective
• Chris Engle, Mott Community College
• Stephen Linden, Oakland Community College
• Carol Taberski, Northwestern Michigan College
• Discussion on future of Win-Win
Purpose of Project Win-Win
To identify “near-completers” and work with them to
grant degrees that they may be eligible for or assist
potential graduates to complete requirements so they
can receive their degree.
Michigan Project Win-Win Experience
• Funded by the Kresge Foundation
• 9 Michigan colleges participated (October 2011 - August 2013)
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Bay de Noc Community College
Henry Ford Community College
Lake Michigan Community College
Mott Community College
North Central Michigan Community College
Northwestern Michigan College
Oakland Community College
Southwestern Michigan Community College
St. Clair County Community College
• Managed in Michigan by the MCSS
• Led nationally by the Institute for Higher Education Policy (IHEP)
o Overview report about the project entitled – Project Win-Win at the Finish Line
o Detailed companion report - Searching for Our Lost Associate’s Degrees
Steps in the Process for Round 1
1. Identify initial universe of interest
a)
b)
c)
d)
e)
Enrolled at the home institution Sept. 1, 2003 through Aug. 31, 2010
Had not re-enrolled at the home institution Sept. 1, 2010 – Dec. 31, 2011
Have accumulated a minimum of 50 credits by the end of catchment period
Have a minimum 2.0 cumulative GPA by the end of the catchment period
Have not already received an Associate Degree from the home institution
2. Match universe of interest to National Student Clearinghouse
to identify student enrolled elsewhere…remove matches from
universe
3. Conduct degree audit to determine students that fall into
Eligible and Potential groups
4. Outreach to students
a) Communicate with Eligibles to award degrees
b)Communicate with Potentials to create completion plans
Things to consider….
 College catalog years to be used
 Opt-in/opt-out policies
 Automated vs. manual degree audits
 Default vs. declared major
 Waivers, substitutions, exceptions
 Institutional funds available for scholarships
 Credit for prior learning policies
 Communication - Press release, radio, brochure/career focus,
web/social media, faculty/staff awareness
Create 3 labels for each student (2
numbered)
Mail merge letters
1-Degree Letter
2-Degrees Letter
Send letter certified, receipted mail
• Un-numbered label on outside of postcard for mailing
• Numbered label for back of postcard
• Numbered label on receipt
Maintain database for tracking mailing results
Delivered
No response – OK to
post
Undeliverable
Delivery confirmed –
no response – OK to
post
Responded – OK to
post
Responded –
Does not want
degree posted
Cannot post
degree(s)
Is there a name
change?
Valid paperwork
provided
Post degree(s)
Valid paperwork not
provided
Received response
with paperwork –
name changed on
degree
Sent letter to student
No response – cannot
post degree(s)
Round 1 Outcomes
Universe of Interest:
National Student Clearinghouse Match:
Eligible Students Identified:
Potential Students Identified:
Potentials missing Math requirement:
Potentials missing English requirement:
Could Not Contact:
Degrees Awarded (Eligible & Potential):
18,680
6,103
1,323
6,935
1,666
1,026
2,682
1,087
Lessons Learned
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Collaboration is key
Value of process review/revision
Outreach & advising is labor-intensive
Use of student records/reports for data management
Student reactions offer insights to college processes
Data can be “messy”, student behavior presents
moving targets, staff need strong case management
skills
Reflections – Panel Discussion
• Why did your institutions choose to participate in the
Project Win-Win and what did they hope to achieve?
• How did you organize the work at your institution?
• What were the main challenges you encountered
through this process?
• What policy and procedure changes were made as a
result of this project?
• What would you do differently?
Potential Next Round of MI Colleges
• Kresge Foundation interesting in identifying 6-8 colleges to
replicate the work of Round 1…but in a shorter timeframe.
• Grant amounts to be finalized once interested colleges are
determined. There will be a base amount for participating
colleges plus an additional amount allocated by institutional
size.
• Timeframe:
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January 15, 2014 – Colleges indicate interest in participation
February-April 2014 – MCSS secures grant funding
April-May – Participating colleges sign MOU with MCSS
June 2014 – Kickoff Meeting for Round 2
August 2015 – Complete Round 2
For more information, contact:
Chris Baldwin
Executive Director
Michigan Center for Student Success
[email protected]
517.256.6700