Transcript 2015 Alabama Division UDC Workshop

2015
Alabama Division
Winter Board Workshop
JANUARY 17, 2015
REGISTRAR’S CORNER
NOTES OUTLINE

AL Division Membership Update as of January 15, 2015

Application Reminders

New Membership Application Guidelines

UDC TO UDC Member Transfers

UDC Member Re-instatements

Questions/Contact Information
Alabama Division Membership Update
(applications, forms processed)

Current membership as of January 15, 2015
1,791

Processed/In Process New Members

Transfers/Re-instatements of UDC Members
6

Transfers of C of C to UDC Membership
6
39
Reminders





Aim is to be consistent in our efforts with applications
Checks made out to “Alabama Division Registrar”

$44.00 for new member applications

$12.00 for UDC to UDC Transfers ($15.00 for new membership certificate)

$27.00 for CofC to UDC Transfers

$28.00 for UDC Chapter Member Re-instatements
Underline all information using a red pencil. In the upper
right corner be sure to indicate the Generation.
The date/signature of the Registrar General is the
applicant’s registration date; until then, the new member is
considered a prospective chapter member
Obtain original signatures. Please do not sign a form unless
you have authorization.
Census Records:
 When
using a census record as proof, list
the year and location of the census

Example: “1860 Census DeKalb County, AL”

Submit the entire census not just the Index Page

Underline all pertinent information with red
pencil
Photo Notes:

When using photos from Find-A-Grave, there must be a
photo of the ancestor’s tombstone for the dates to be
proven. If there is no photo, or the dates from the tombstone
photo are not legible, enter the dates on the application
within parentheses.
Person’s Name
Born (29 Dec 1833)
Where Alabama
Died (24 Aug 1912)
Where DeKalb Co., AL burial
Death certificate takes precedence over a
tombstone photo
Ancestor and Grave Site Photos

Submit a photo of your Confederate ancestor

Submit a photo of the tombstone/cemetery
record

These will be attached to the original application
and retained in the chapter file in the Memorial
Building.
George W. Chumley
Birth: 12 Oct 1845
Death: 25 Dec 1943
Find-A-Grave Memorial:
64303103
Military Proofs:

NARA records from FOLD3.com are the official record for the
Confederate ancestor documentation.

The microfilm/roll number can be printed from the information page
at the beginning of the service record documents.

Records from Ancestry or National Parks Service websites are not the
official records.
Fold3.com
Marriage Proofs:
Limit the “unknowns” as
much as possible

If you cannot locate the marriage date for older
generations look for the earliest census record you can find
on the family. Look at the age of the oldest child.

1860 Census DeKalb County, AL

Husband, wife, 2 children. Oldest child is 12 years old.
1860-12 = 1848 approximately. Rather than record
“unknown” enter ‘bef 1848’ on the date line. Will still need
to list “unknown” on the place line.
Generation Linkage:
On Page 2 of the new member application, please
indicate on the proof line the generation linkage to
the next generation.
For Example:
Gen 1: M-BC; F-BC; Birth certificate Susan Dooley link Gen
2. MC
Gen 2: F-BC; Birth certificate Patsy Killian link Gen 3. M-DC.
MC
Gen 3: F-DC; M-DC; Death Certificate Noah Killian link Gen
4. MC
Notes on Chapter Member Re-instatements:

Complete form from AL Division website; one also in your
President’s package

Check for $28.00 payable to the Alabama Division Registrar

AL Division Registrar sends information to Business Office for
approval

Once approval is complete, form returned to Division Registrar

One copy goes to Division Treasurer

One copy goes to Chapter Registrar

One copy retained for Division records

The effective date of re-instatement is the “date stamped” by
the Business Office
Notes for C of C Member Transfers:

Complete 4 tan colored applications and copy of original CofC
membership application

Check to ‘AL Division Registrar’ for $27.00

This amount includes new membership certificate

Process – all information sent to Business Office for approval, upon
return to the Division Registrar, the 4 applications are sent to the
Registrar General for final approval/date then back to the Business
Office for filing.

Returned to Division Registrar (3 copies). Retains one copy for
Division files.

Notification to Chapter Registrar

Notification to CofC Chapter
UDC to UDC Member Transfers:

Complete 4 copies of blue colored transfer application and
submit copy of original membership application

Check for $12.00 for transfer process only

Check for $15.00 for new membership certificate (optional)

Middle of page – need to completed this section below
regarding Confederate soldier information
UDC to UDC Member Transfers:

Process – all information sent to Business Office for
approval. The official date of transfer is the date
stamped by the Business Office. Three of the application
copies are returned to the Division Registrar

One copy is retained for Division records

One copy sent to new chapter - Chapter Registrar

One copy sent to the former chapter – Chapter Registrar
UDC Member Transfer Process When
Chapter Disbands

1. Division President must have an official date of the
chapter disbandment

2. Pay your membership dues to this disbanding chapter
by February 15th (this is to put members in ‘good
standing’)

3. Once dues (per capita) have been paid and date of
disbandment has been made official, then, member
completes 4 blue UDC Member Transfer forms

4. The transfer fee of $12.00 is waived.
UDC Member Transfer Process When
Chapter Disbands

5. On page 2, there is a section to check for chapter disbandment.

6. New membership certificate, will need to include $15.00
UDC Member Transfer Process When
Chapter Disbands

7. Send all four completed copies of the Transfer form to
the Division Registrar.

NOTE: If a member wants to transfer before the chapter
disbandment date,
 Member
pay dues to new chapter
 Member
pay $12.00 transfer fee
 Completes
forms and follows UDC to UDC Member
Transfer process
Questions/Contact Information:
 Email:
[email protected]
 Phone:
256-997-6713
 Address: 519 Royal Oaks Drive, Hoover, AL 35244-2870
 Send
email through the AL Division website
Keep those new member applications coming!!!
Thanks!