Transcript AIA 2009 General Body Meeting

AIA 2008-09
General Body Meeting
Fiscal Year 2008-09
AIA 2008-09 General Body Meeting
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2008 President Speech
2008-09 Financial Statement
Question and Answers
AIA Web
2009 Goals
WELCOME
Lucky and Proud to live and work in
two greatest countries in the world
Proud of the organization
Visit our web site:
www.aiamadison.com
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Thanks to Board
Anu Palparti- Past President
Aruna Rajgopalan – President Elect
Badrinath Lankella- Treasurer
Amit Mangar- Secretary
Vinay Dhodda- Cultural Co-ordinator
Visit our web site:
www.aiamadison.com
•Prabhkaran – Director of Membership
•Kumud Gupta-Director of Marketing
•Krishna Sejapati- News Editor
Kamlesh Saini
Randeep Talwar
Sanjay Limaye
Milind Ranade
Raja Raman
Nihal Ahmad
Umesh Agarwal
Gurdeep Brar
Sandhya Patel
Vijay Setaluri
and Others
Overview
–Improve web site
–Centralize storage/custody of AIA Assets
–Initiative on Community Center
–Increase our membership by 20%
–Build synergy with other Indian Associations
–Encourage volunteer work in community
projects
•Web site:
Sushil-ji contribution
Web features
Membership drive
Increase from 75 to 100
•Events held:
Graduating Students’ Banquette
Mother’s Day
Father’s day and Picnic
India Day
Diwali Day
Several community based volunteer work
•Importance of your contribution in events
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Invitation for theme/artwork/logo design
Storage facility - @ AHA Temple site
Community center Initiative – Synergy with AHA
Cooperation with other sister organizations:
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IMCOW – formerly AIACC
Tamil Sangam
Telgu Association
Maharastra Mandal
IGSA – Indian Graduating Students Association and
several others
ASHA, SHAMA
Future
•India and US relations are on the upswing
•Support Aruna Chakravarty and her new
energetic Board to steer AIA next year
•Register/Renew your AIA Membership
AIA 2008-09
General Body Meeting
Congrats and Thank you
End of Out going President Speech
AIA 2008-09
General Body Meeting
Treasurer’s Report – 2008-09
Graduation Banquet
2008
Income
Donations
(Membership)
$100.00 $
Dinner Collections
$717.00 $
2006
2005
430
828
$
$
615
$817.00 $
1,258
$
615
Meeting Room
$
Dinner
$
Hilton - Service Charge$1,056.63 $
Tax
$
Postage
$
Supplies
$
200
921
184
61
78
45
Total Receipts
Expenses
Total Expenses
$1,056.63 $
Difference
($239.63) $
1,489
$ 1,066
$
$
70
33
$ 1,169
(231) $ (554)
Mothers Day/Spring Festival
2008
Income
Donations
Dinner Collections*
Memberships
Advertising
Total Receipts
Expenses
Facility Rental
Dinner
Delivery
Cleaning
Tip
Supplies
Kinko's
Total Expenses
Difference
2007
2006
2005
$500.00
$976.00
$
$
869
$
466
$2,650.00
$116.00
$1,592.00
$
$
50
919
$
$
466
$337.00
$1,925.00
$532.00
$1,021.00
$
$
$
$
$
$
$
520
953
60
25
-
$
$
$
$
$
$
$
900
100
100
283
18
$1,750.00
$900.00
$80.00
$196.55
$2,458.55
$191.45
$1,633.00
$ 1,558
($41.00) $
(639)
$ 1,401
$
(935)
India Day
2008
Income
Cash collections
Total Receipts
$2,585.00
$2,585.00
Expenses
Insurance
$75.00
Street Permit
$120.00
Restaurant Permit
Darbar/New Delhi
$1,500.00
Supplies
$572.05
Stereo rental
$10.00
AZ Rental
Outside Help (Shree)
$120.00
Mall Rental (garbage cans) $25.00
Donation - Church
$50.00
Prabakaran Food
$375.00
Total Expenses
$2,847.05
Difference
($262.05)
2007
2006
2005
$2,250.00
$2,250.00
$1,964
$1,964
$1,633
$1,633
$50.00
$60.00
$1,200.00
$334.00
$50.00
$50
$50
$950
$451
$22
$0
$110
$28
$50
$50
$50
$1,500
$448
$21
$40
$150
$332
$25
$1,810.00
$1,711
$2,616
$253
($983)
$116.00
$440.00
PICNIC: July 19th 2008
Income
Amount
New Memberships
New Life Membership
Ticket Collection
Total
Expense
Amount
Park Reservation
Shyam shopping
Prabakaran shopping
Amit/Pizza Expenses
Total
Units
0
0
0
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0
0
0
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0.00
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Units
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113.00
20.00
82.78
80.00
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$295.78
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Diwali
2008
2007
Income
Cash collections$3,620.60
Sponsors
$500.00
Membership
$40.00
Total Receipts $4,160.60
Expenses
Food
$2,800.00
Supplies/Maid $152.83
Music
Verona Schools$1,070.75
Insurance
$100.00
Total Expenses$4,123.58
Difference
$37.02
2006
2005
$5,063.20
$750.00
$2,470
$900
$2,619
$0
$5,813.20
$3,370
$2,619
$2,375.00
$364.66
$1,300.00
$800.00
$1,950
$190
$1,000
$135
$2,263
$245
$300
$283
$4,839.66
$3,275
$3,091
$95
($472)
$974
Financials As of January 30th 2009
Certificate Deposit #1
Account #: 1604113367
Maturity Date: 06/19/2009
Interest Rate: 2.48
Amount
Certificate Deposit #2
Account #: 1604124520
Maturity Date: 08/09/2009
Interest Rate: 2.48
Amount
Savings Account #1
Account #: 0201543990
Maturity Date: None
Interest Rate: 0.40
Amount
Checking Deposit #1
Account #: 0218008074
Maturity Date: None
Interest Rate: 0
Amount
Total Cash in hand
Account Total
$5,408.67
$4,000.00
$310.40
$4,114.64
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$4,425.04
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$13,833.71
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Association of Indians in America - Madison
Summary of Financial Activity
FY2006
FY2007
CheckingSav
Balances beginning of FY
$1,754
CD
$5,206
FY2008
G TotalCheckingSav
$0
$6,960
GBM - expenses
($212)
Other 2006 outstanding expenses
$3,053
$222
CD
Grand Total
CheckingSav
$5,076
$8,351
($550)
$6,474
($78)
($240)
Mothers Day (Attach B)
($639)
($39)
$191
$253
$440
-$262
$95
$1,031
$37
$2,120
$3,237
$1,400
Membership & Donations
Transfer to CD (5.4%)
Website
Picnic
Interest/Other
Miscellaneous
Balances at the end of FY
($5,000) $5,000
-$4,000
($143)
($36)
($104)
($25)
($177)
($100)
$6
$15
$76
$310
$4,000
$228
$75
$3,053
$12,000
($407.00)
($231)
Diwali (Attach D)
$5,409
Grand Total
($681)
Graduate Banquet - (Attach A)
India Day (Attach C)
$222
CD
2009 Memberships
$660
$221 $5,076
$8,350
$6,474
$222
$5,304
$12,000
$3,376
$310
$9,409
$13,095
End of Financials 2008-09
Question and Answers
AIA 2009 General Body Meeting
Letter From AIA Web Master
TO:
AIA’S A.G.M.
AIA’S PRESIDENT 2008
Me, Sushil Bansal conveys my thanks to all the AIA’s General Board Members for the
year 2008, past members as well as members for the year 2009. I also convey my thanks for the
Executive Committee and the Board Members for their co-operation and help in the
upgrading the AIA’s Web Site without that it was not possible for me to updating and
maintaining the web site.
I am also thankful to Shyam Ji, AIA’s President 2008 for giving me a chance to serve the
Association.
Now, as the Web Site is updated I would like to relinquish the charge of AIA’s Web
Master and would request Shyam Ji to take over the charge with immediate effect. If Shyam ji
need any help in transit the responsibility, I am here always available.
I am sorry I could not able to attend this meeting as I am out of town.
Thanking you and best wishes.
Sushil Bansal
AIA 2008-09
General Body Meeting
2009 Incoming President Speech
2009 Goals
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Improve visibility of AIA
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Broadcast AIA supported
community work
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Future growth of AIA
List of Assets
De s cription
# of
Ite ms
Appxt
Value
Water Dispenser
3
Coffee/Tea Kettle
2
Tents
7
Audio System
Aluminium
15
Serving/warmer
pots (615 large and
one small)
Printer
1
Large Aluminum
1
cooking pot
Cooler box
1
cooler box w/o top
1
Suitcase full of assorted decorations
1
Paper
plates/cups/spoons
etc
1
Tota l
10
Appxt s ub
total
Value
$45.00
$30.00
$280.00
$1,000.00
$150.00
12
$40.00
$12.00
20
5
200
25
$20.00
$5.00
$200.00
$25.00
15
15
40
$1,807.00
AIA 2008-09
General Body Meeting
Thank you and looking forward for
your co-operation and support