Transcript Document

Training Guide
The Punch Out Catalog System
• The Punch Out shopping catalog for West Press takes the user directly into the vendor’s website
and online catalog while remaining within Arizona BuyWays.
• All browsing, shopping, real-time inventory lookup and pricing are done from the vendor’s
website and their catalog.
• When finished shopping and putting items into a shopping cart, all the information is
automatically transferred back to Arizona BuyWays for requisitioning, account code distribution,
shipping information, approving and creating purchase orders.
• West Press is located under the Office/Computer Category for Arizona BuyWays.
West Press Home Page
On the Home Page,
you can access the
product catalog, view
a current or saved
shopping cart, search
order status or view
contact information.
1.
To begin shopping,
click on one of the
item categories;
Letterhead,
Envelopes or
Business Cards.
Browsing the Catalog
2.
After selecting a product category, search results showing
available products will be displayed. Click on the product
name to order.
**NOTE** Rush orders are available for an additional $50 fee.
Placing an Order
**NOTE** Once an
order has been
placed for an
employee, that
employee’s
information will be
saved on the West
Press site under your
AZBW User ID. The
information will be
saved by employee
name and located in
a pull down format at
the top of the
product data entry
screens.
To select a saved
employee, highlight
the name and click
Apply. The saved
information will prefill into the screen.
3.
Populate the employee
or Department
information in the
fields provided.
Placing an Order, cont.
4.
Click Refresh Item Preview to
update the displayed product image.
5.
Click on View PDF to review and
confirm your order.
Placing an Order, cont.
The image will appear in a pop-up window. Verify all
information is correct and then close the window.
If the information is incorrect, close the window, update the
data, click refresh item preview and View PDF until the product
is correct.
Placing an Order, cont.
6.
Click on View for a list of current
pricing.
7.
Select a Quantity. Quantity comes in
number of cards per box.
8.
Click Add to Cart.
In the cart, you
can Edit, Save,
Delete or Order
your selected
items.
9.
To complete the
order, select Order
Selected Items
Now and click
GO.
10.
Click Transfer
Cart to return the
order to Arizona
BuyWays.
View an Order from the AZBW Requisition
Approvers should view orders from West Press before approving a requisition.
To view the proof of the product from the Arizona BuyWays requisition:
1.
Click View Items located above the product description. AZBW will return to the West
Press site to view the proof.
2.
Click on the part number to view.
3.
Close the window when finished; click cancel punchout to return to Arizona BuyWays.
Modify an Order from the AZBW Requisition
Approvers may need to modify an order from West Press before approving a requisition.
To modify the proof of the product from the Arizona BuyWays requisition:
1.
Click Modify Items located above the product description. AZBW will return to the West
Press site to modify the proof.
2.
Select Edit Selected Items and then GO.
3.
Click on the part number.
Modify an Order from the AZBW Requisition, cont.
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•
•
•
Make changes if necessary and click Refresh Item Preview.
Click View PDF to proof then close the window.
Click Save Changes.
In the check out screen, click Save Changes again, then check out as normal.
Order Status
•To view the status of an
order from the Home Page
of West Press, click on
Order Manager then
Order Status.
•Select search criteria
from the search field pull
down menu (Order
Number, Part Number,
Description or Status)
to display past orders.
Narrow the search by date
range if desired.
•Under the Status column,
click on the link name of
the status (New Order,
Order Accepted, Work
in Progress or Shipped)
to view detail.
•Print or close the window
when done.