Transcript Document

© Paradigm Publishing, Inc.
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Objectives
Chapter 19: Managing Page Numbers,
Headers, and Footers
Performance Objectives
Customize Page Numbers
 CHECKPOINT 1
 Insert Headers and Footers
 Print Sections
 Keep Text Together
 CHECKPOINT 2

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Objectives
Customize Page Numbers
To insert page numbers:
1. Click the Insert tab.
2. Click the Page
Number button in the
Header & Footer
group.
3. Point to the desired
position.
4. Click the desired
predesigned page
number option.
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Page Number
button
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Customize Page Numbers…continued
To remove page numbers:
1. Click the Insert tab.
2. Click the Page Number
button in the Header &
Footer group.
3. Click the Remove Page
Numbers option at the
drop-down list.
Remove Page
Numbers option
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Customize Page Numbers…continued
To customize page
number settings:
1. Click the Insert tab.
2. Click the Page
Number button in the
Header & Footer
group.
3. Click the Format Page
Numbers option at
the drop-down list.
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Format Page
Numbers option
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Customize Page Numbers…continued
Page Number
Format dialog box
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Customize Page Numbers…continued
By default, page numbering begins with 1 and continues
sequentially from 1 through all of the pages and sections in a
document.
 You can change the beginning page number with the Start at
option at the Page Number Format dialog box.
 To do this, click the Start at option and then type the desired
beginning page number in the text box.

Start at option
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Customize Page Numbers…continued
To apply chapter
multilevel list
numbering:
1. Press Ctrl + Home.
2. Click the Home tab.
3. Click the Multilevel
List button in the
Paragraph group.
4. Click the last option
in the List Library
section of the dropdown gallery.
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This inserts
Chapter 1 before
the first title and
Chapter 2 before
the second title.
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Customize Page Numbers…continued
To insert chapter numbering:
1. Click the Insert tab.
2. Click the Page Number button
in the Header & Footer group.
3. Click the Format Page
Numbers option at the dropdown list.
4. At the Page Number Format
dialog box, click the Include
chapter number check box.
5. Click OK.
6. Insert the desired Page
Numbering.
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Include chapter
number check box
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CHECKPOINT 1
1) The Page Number button is
located in which tab?
a. Insert
b. Home
c. Page Layout
d. Review
Answer
3) By default, page numbering begins
with this.
a. 10
b. 5
c. 1
d. 0
Answer
Next Question
2) When you insert page numbers,
Word inserts these numbers by
default.
a. Roman
b. Arabic
c. Odd
d. Even
Answer
Next Question
4) The Include chapter number check
box is located at this dialog box.
a. Page Setup
b. Page Numbering
c. Page Number Options
d. Page Number Format
Answer
Next Question
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Next Slide
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Objectives
Insert Headers and Footers


In Chapter 7, you learned to insert predesigned headers with
the Header button in the Insert tab and predesigned footers
with the Footer button.
If the predesigned headers and footers provided by Word do
not meet your needs, you can create your own.
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Insert Headers and Footers…continued
Header & Footer
Tools Design tab
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Insert Headers and Footers…continued
To insert an element in
the header:
1. Click the Insert tab.
2. Click the Header
button in the Header
& Footer group.
3. Click the Edit Header
option at the dropdown list.
4. Click the desired
element in the Insert
group.
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Insert group
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Insert Headers and Footers…continued
To insert an element in
the footer:
1. Click the Insert tab.
2. Click the Footer
button in the Header
& Footer group.
3. Click the Edit Footer
option at the dropdown list.
4. Click the desired
element in the Insert
group.
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Insert group
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Insert Headers and Footers…continued
Click the Date & Time button, and the Date and Time dialog
box displays with options for inserting the current date as well
as the current time.
 Click the Quick Parts button, and a drop-down list displays with
options for inserting predesigned building blocks and fields.
 Click the Picture button, and the Insert Picture dialog box
displays. At this dialog box, navigate to the desired folder and
double-click the picture file.
 Click the Clip Art button, and the Clip Art task pane displays.
At this task pane, you can search for and then insert an image
into a header or footer.

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Insert Headers and Footers…continued


If a document contains a
header and footer or is
divided into sections, use the
buttons in the Navigation
group in the Header & Footer
Tools Design tab to navigate
to various headers or footers.
If a header pane is open,
clicking the Go to Footer
button will make active the
footer on the same page.
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Navigation group
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Insert Headers and Footers…continued
To change the position of
the header or footer:
1. With the Header &
Footer Tools Design tab
active, click once in the
Header from Top or
Footer from Bottom
measurement boxes.
2. Type the desired
measurement.
3. Press Enter.
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Header from Top
measurement box
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Footer from Bottom
measurement box
Objectives
Insert Headers and Footers…continued
By default, headers and footers contain two tab settings.
 A center tab is set at 3.25 inches, and a right tab is set at 6.5
inches.
 If the document contains default left and right margin settings
of 1 inch, the center tab set at 3.25 inches is the center of the
document, and the right tab set at 6.5 inches is at the right
margin.
 If you make changes to the default margins, you may need to
move the default tabs before inserting header or footer text at
the center or right tabs.

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Insert Headers and Footers…continued
To set and position tabs:
1. With the Header &
Footer Tools Design tab
active, click the Insert
Alignment Tab button
in the Position group.
(continues on next slide)
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Insert Alignment
Tab button
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Insert Headers and Footers…continued
2.
3.
At the Alignment Tab
dialog box, select the
desired options.
Click OK.
Alignment Tab
dialog box
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Insert Headers and Footers…continued



By default, Word inserts a header or footer on every page in
the document.
You can create different headers or footers within one
document.
For example, you can create a unique header or footer for the
first page and then insert a different header or footer on
subsequent pages.
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Insert Headers and Footers…continued
To create a different first page
header or footer:
1.
2.
3.
4.
5.
6.
7.
Click the Insert tab.
Click the Header or Footer button in
the Header & Footer group.
Click the Edit Header or Edit Footer
option at the drop-down list.
Click the Different First Page check
box.
Insert the desired elements and/or
text for the first page.
Click the Next Section button.
Insert the desired elements and/or
text for the remaining pages.
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Different First
Page check box
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Insert Headers and Footers…continued


In some situations you may want the first page header or
footer to be blank.
This is particularly useful if a document contains a title page
and you do not want the header or footer to print at the top or
bottom of the first page.
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Insert Headers and Footers…continued
If your document will be read in book form with facing pages,
consider inserting odd and even page headers or footers.
 When a document in book form has facing pages, the outside
margin is the left side of the left page and the right side of the
right page.
 In addition, the page at the right side is generally numbered
with odd page numbers, and the page at the left side is
generally numbered with even page numbers.

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Objectives
Insert Headers and Footers…continued
To create odd and even page
headers or footers:
1. Click the Insert tab.
2. Click the Header or Footer
button in the Header &
Footer group.
Different Odd
& Even Pages
3. Click the Edit Header or
check box
Edit Footer option at the
drop-down list.
4. Click the Different Odd &
Even Pages check box.
5. Insert the desired
elements and/or text.
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Objectives
Insert Headers and Footers…continued



You can divide a document into sections and then apply
different formatting in each section.
You can insert a section break that begins a new page or insert
a continuous section break.
If you want different headers and/or footers for pages in a
document, divide the document into sections.
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Insert Headers and Footers…continued
When a header or footer is created for a specific section in a
document, the header or footer can be created for all previous
and next sections or just for next sections.
 By default, each section in a document is linked to the other
sections.
 If you want a header or footer to print on only specific pages in
a section and not the previous or next sections, you must
deactivate the Link to Previous button.
 This tells Word not to print the header or footer on previous
sections.
 Word will, however, print the header or footer on the following
sections.

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Objectives
Insert Headers and Footers…continued
To create a header or footer for
different sections:
1. Insert a section break in the
desired location.
2. Click the Insert tab.
3. Click the Header or Footer
button in the Header &
Footer group.
4. Click Edit Header or Edit
Footer at the drop-down list.
5. Click the Link to Previous
button to deactivate.
Link to Previous
button
(continues on next slide)
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Insert Headers and Footers…continued
Insert the desired
elements and/or
text.
7. Click the Next
Section button.
8. Insert the desired
elements and/or
text.
6.
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section
number
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Objectives
Print Sections


You can print specific pages in
a document by inserting page
numbers in the Pages text
box at the Print tab Backstage
view.
When entering page numbers
in this text box, use a hyphen
to indicate a range of
consecutive pages for printing
or a comma to specify
nonconsecutive pages.
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Objectives
Print Sections…continued


If a document contains sections, use the Pages text box at the
Print tab Backstage view to specify the section and pages within
the section that you want printed.
For example, if a document is divided into three sections and
you want to print only section two, you would type s2 in the
Pages text box.
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Print Sections…continued


You can also identify specific pages within or between sections
for printing.
For example to print pages two through five of section four, you
would type p2s4-p5s4; to print from page three of section one
through page five of section four, you would type p3s1-p5s4; to
print page one of section three, page four of section five, and
page six of section eight, you would type p1s3,p4s5,p6s8.
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Objectives
Keep Text Together
In a multiple-page document, soft page breaks inserted by
Word can occur in undesirable locations.
 For example, a soft page break may cause a heading to display
at the bottom of a page while the text connected to the
heading displays at the beginning of the next page.
 A soft page break can also create a widow or orphan. A widow
is a short, last line of text in a paragraph that appears at the top
of a page, and an orphan is the first line of text in a paragraph
that appears at the bottom of a page.

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Objectives
Keep Text Together…continued
To keep text together:
1. Select the desired text.
2. Click the Home tab.
3. Click the Paragraph group
dialog box launcher.
4. Click the Line and Page
Breaks tab.
5. Click the Keep with next,
Keep lines together,
and/or Page break before
option.
6. Click OK.
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Paragraph group
dialog box launcher
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Keep Text Together…continued
Use options in this section to
control the location of page
breaks in a document.
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CHECKPOINT 2
1) Word inserts a header how far
down from the top edge of the
page?
a. 0.1”
b. 0.5”
c. 1”
Answer
d. 2”
3) You can print specific pages in a
document by inserting page
numbers in which text box?
a. Specific
b. Sheets
c. Documents
Answer
d. Pages
2) By default, headers and footers
contain how many tab settings?
a. 0
b. 1
c. 2
d. 3
4) This is a short, last line of text in a
paragraph that appears at the top
of a page.
a. widow
b. orphan
c. sibling
d. child
Answer
Next Question
Answer
Next Question
Next Question
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Next Slide
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