Payroll Personnel System WEB PAN University of California, San Diego November 2003

PPS WEB PAN Overview     UCOP Application PAN Enhancement Work Group “Ideal” Model for PAN (All Campuses) Limited UCSD Customization

PPS PAN Enhancements   Userid/Email PAN Routing Assign Primary PAN Reviewer Indicator

Add Additional PAN Recipient Userid or Email Enter Primary Reviewer Indicator Code “P” (Mandatory Only)

PPS PAN Enhancements    Assign Urgent PAN Priority Indicator Default “R” (blank), Regular Priority Code “U”, Urgent Priority

For Urgent Priority Enter Code “U”

PPS PAN Presentation     No Changes to PAN Inbox (INBX) PAN Format and Detail Text Based Descriptions Color Highlighting Eliminated

Web PAN Overview     Presentation of Notifications (organization of changed data) Workflow (adding comments, routing, sorting and retrieval of notifications) Event/Change Definition (simplicity in determining significant changes) Provide a Bulk Notification or PAN Reporting Facility

PAN Enhancement Group     Simplify use and audit of review process Make the notifications easier to read Improve (inbox) detail about each PAN Information about when a notification has been reviewed easier to audit

Using Web PAN    EmployeeLink https://webpps.ucsd.edu

Logon using ACT Single Sign-ON (userid and password)

ACT Single Sign-On is logon.

not persistent with the WEB PAN application, even though you will use your single sign-on userid (not email) and password to When finished you should always logout of the WEB PAN application completely.

OR https://webpps.ucsd.edu

Click Here for WEB PAN

Logon With ACT Single Sign-On Userid & Password

Web PAN Main Menu    Employee Database (EDB) Inquiry Post Authorization Notification Functions Logout

PAN Inbox      Deleting PANs Priority Status (Regular or Urgent) Review Type (Primary Reviewer) Action Type Description Comments (display)

( ! ) Urgent Priority and ( P ) Primary Reviewer Indicators

Notification Detail      Comments General Information Appointments and Distributions Reviewers and Status Additional Comments and Fowarding

Additional Comments    Reviewer Added Comments Workflow Employee History

Reviewers may add comments to the Notification here

Directory    Name Userid Department  Email Reviewer Indicator

Email Reviewer Indicator

Routing Option Selection     Inbox Only Email Routing (default) Mandatory Reviewer Email Notification Non-Mandatory Email PAN

Choose Inbox Only or Email Routing

Notification Selection       Date and Time Employee Department Action Type or Code(s) Employee ID Preparer ID Reviewer ID

Selection Search Criteria Choose from directory option Click to see codes

Audit Review  Central Offices

PAN Guidelines Review Mandatory reviewers should not be subordinate to the PPS preparer. Preparers cannot be mandatory reviewers for their own work.

Mandatory reviewers must review their PANs in a timely manner, generally within 2 business days. Departments will determine reviewer time requirements, per audit policy.

Logout   System Timeout Employee Privacy

EmployeeLink    Employee History Web PAN Additional Comments Comments Location

Web PAN Additional Comments Indicator

Questions & Wrap-Up      PAN Retention WEB Inquiry Email to Userid Conversion What happened to my email PANs?

Departmental Security Administrator (DSA)

Thank You :) Contact Payroll or Scott Drummond at 858-534-3242 for additional questions or assistance.