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Developing an Institutional Repository (IR) for CUA CUA Scholarly Communications Project Team Ingrid Hsieh-Yee, Professor, SLIS (Chair) Laura Daughtery, Assistant Professor, NCSSS Maria R. Mazzenga, Education Archivist Mary Agnes Thompson, Coordinator of Collection Development Kitty Tynan, Assistant Director for Public Services Shanyun Zhang, Head of Electronic Services What is an IR? Stewardship of the scholarship of an institution Digital collections of the intellectual output of members of a community Services to develop digital collections, organize them for access and dissemination, and preserve them for future generations (Lynch 2003) Why do IRs exist? Scholarly communications in 21st century Scholarly materials are represented and shared in digital form Extreme rise in journal costs, averaging 10% annually since the 1990s Increased research productivity Global network for distributing information User expectations of free and easy access to digital scholarly materials IR Benefits (1) Raise CUA’s profile by showcasing the intellectual output of its members potential benefits: research funding, fundraising, recruitment of students and faculty Increase visibility and impact of faculty in their fields Ensure easier access and long-term access to CUA scholarship (preprints, postprints, theses & dissertations, learning objects, monographs, technical reports, institutional memories, etc.) IR Benefits (2) Enable CUA members to excel in the digital age Provide a virtual environment to facilitate teaching, learning and research • E-portfolios for faculty promotion and tenure • Publish and showcase excellent student research (undergraduates and graduates) • Promote research in the CUA community IR Development: ARL Survey on IR in 2006 78% of the 87 survey respondents had either implemented an IR or were planning to do so by the end of 2007. 22% Having operational IR 42% Planning for one by 2007 36% Have no immediate plans ARL SPEC Kit 292. [http://www.arl.org/bm~doc/spec292web.pdf] Census of IR in the United States MIRACLE (Making Institutional Repositories A Collaborative Learning Environment) • Project staff conducted the nationwide IR census from April 19, 2006, through June 24, 2006. • 446 academic library directors and senior library administrators participated in the census. •NP: No IR planning •PO: Only planning •PPT: Actively planning and pilot testing •IMP: Implemented http://www.clir.org/pubs/reports/pub140/contents.html NIH Mandate The NIH Public Access Policy implements Division G, Title II, Section 218 of PL 110-161 (Consolidated Appropriations Act, 2008). The law states: The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law. NIH Public Access Harvard Decision Cambridge, Mass. - February 12, 2008 In a move to disseminate faculty research and scholarship more broadly, the Harvard University Faculty of Arts and Sciences voted today to give the University a worldwide license to make each faculty member's scholarly articles available and to exercise the copyright in the articles, provided that the articles are not sold for a profit. (http://www.fas.harvard.edu/home/news_and_events/rele ases/scholarly_02122008.html) Digital Scholarship@CUA: Our Vision “Scholars’ corner” (faculty, grads, undergrads) • Peer reviewed articles, preprints, etc. • Conference presentations • Learning objects (virtual labs, simulations, etc.) • Data sets • Research projects (digital, multimedia, etc.) Digital Scholarship@CUA: Our Vision (2) Digital Theses & Dissertations University events & publications (CUA Press, etc.) “Sandbox” for CUA members for works in progress and for collaboration Building DS@CUA (1) Involve stakeholders Develop Vision, Mission, Goals, Values, Objectives, Implementation timeline Design products and services (including evaluation and usability assessment) Design the structure of IR (technical issues): DSpace Building DS@CUA (2) Develop policies on issues such as copyright, deposit process, access privilege, selection and preservation Organize collected objects to provide physical and intellectual access (metadata, storage, interface, system features, etc.) Building a community of users and contributors (Marketing plan) Outcomes assessment of IR Potential Partners Libraries & Archives SLIS CPIT Office of General Counsel Graduate Studies Honors Program Center for Academic Success Washington Research Library Consortium (WRLC) Resource Needs Staff – Campus outreach and Technical expertise • • • • • Marketing Education Operations management Metadata Content preservation and migration management IT infrastructure • Server and IT support • DSpace (architecture for digital collections) • Special applications (e.g. CAD, video, sound) Proposed Pilot Start planning in Fall 2008 for Spring 2009 Can be done with existing resources Service learning opportunities for SLIS students Phase 1. ETD@CUA • Canon law licentiates • Nursing theses & dissertations Effect of ETD on Usage (Virginia Tech) Visibility thru a National Network Proposed Pilot (2) Phase 2. Undergraduate honors projects (partnership with the Honors program, with the Center for Academic Success, and other academic units) Phase 3. Faculty input to Scholar’s Corner • • • Content recruitment Copyright issues Earning trust in the CUA IR