Transcript VCR Staffing CSS Recruiting

Virginia Cancer Registry
2007 Update
Fredericksburg, VA
October 3, 2007
Acknowledgements
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We thank the 2008 VCRA meeting committee
for all its efforts in working with VCR staff to
organize this day. These hard-working people
have done a great job!
The VCR meeting is partially supported by
CDC National Program of Cancer Registries
cooperative agreement funds. (U58 –
DP000780-01)
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Learning Objectives
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Introduce VCR personnel
Introduce VCR training plans
Discuss 2004 NAACCR certification
Present 2000 – 2004 incidence data
Experts will discuss:
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The American Cancer Society and it’s role (Judy Walrath, Ph.D.)
The American College of Surgeon’s Commission on Cancer: program
updates (Richard Glazier, MD)
National Cancer Registrars Association updates and plans (Melanie Rogan,
CTR)
The new VCR reporters’ manual (Jayne Holubowsky, CTR)
VCR reporting procedures and Q & A (Training and Quality
Assurance staff)
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VCR Staffing News
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Since last year at this time, VCR filled 3
Cancer Surveillance Specialist positions and
the Training and Development Coordinator
position.
VCR is trying to fill 1 Cancer Surveillance
Specialist and 1 statistical position.
The state hiring slow down means filling the
position will take time.
We have come a long way in one year.
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VCR Staff I
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Jim Martin, Ph.D., Director
Bonita Bryant, CTR, Quality Assurance
Coordinator
Carolyn Halbert, MPH, Statistical Analysis
Coordinator
Jayne Holubowsky, CTR, Training and
Development Coordinator
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VCR Staff II
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Michael Bowman, CTR, Cancer Surveillance
Specialist
Mary Dianne Collins, CTR, Cancer Surveillance
Specialist
Tina Hall, Cancer Surveillance Specialist
James Newton, Cancer Surveillance Specialist
Mike Peyton, CTR, Cancer Surveillance Specialist
Dave Kuzminski, Office Services and Special
Projects, Death Clearance
Velma Allen, Office Services Specialist
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VCR Certification, 2004 Data
North American Association of Central Cancer
Registries (NAACCR)
http://www.naaccr.org/
 Certifies central registries
 Measures quality, completeness, and timeliness
 VCR quality measures were all that the gold level
 Case ascertainment: over 95% of expected, state-wide
cases (gold level)
 Death certificate only cases: less than 5% of all cases
(silver level)
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VCR Certification, 2004 Data
Every one worked hard to achieve NAACCR
certification.
 The keys: cooperation and collaboration.
 The quality of your work has improved
steadily.
 VCR quality also improved.
Thank all of you for helping VCR achieve this
major goal!
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VCR Funding
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VCR receives operating funds from the
Commonwealth of Virginia.
The registry also receives funds from the CDC
National Program of Cancer Registries (NPCR).
VCR applied or new CDC funding this year and CDC
awarded the money.
2007 – 2008 is the first year in a new cooperative
agreement. The funding will last until 2012.
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VCR Training Plans
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Tentative plans for regional reporter workshops:
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Held in various locations across Virginia.
One day, morning and afternoon.
Free or minimal cost (to cover lunch & breaks, if
necessary).
Will ask NCRA to provide CEU’s.
May ask hospitals to provide meeting space.
One topic will be advanced training in multiple histologies
and primaries.
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New VCR Reporter’s Manual
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Developed using FORDS as basis.
Customized for Virginia.
Provided on CD.
Posted on VCR web site.
Multiple appendices to answer common questions.
A useful tool for hospitals and non-hospitals.
Provides standards for data coding and reporting.
Jayne Holubowsky will introduce it this afternoon
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Death Dates
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Virginia law and disease reporting regulations
do not prohibit VCR from releasing patient
dates of death.
Therefore, VCR will resume providing dates
of death to registries.
VCR will provide dates of death to the
hospitals that provided the patient report.
We hope this will help with your followup.
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Secure Web Site Development
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Needed for transferring encrypted, HIPAA-compliant
data. (Other methods are still compliant.)
Virginia Department of Health (VDH) IT staff are
evaluating secure web site products for encrypted
data transfer (upload and download).
Development is delayed because VDH will develop
an agency-wide system to include multiple diseases,
not only cancer.
We understand the real need to use this method, but
development is out of our hands. (Please be patient.)
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Points to Remember
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VCR plans to train and support you are
developing.
We reached NAACCR certification again, with
your help and dedication to quality work.
VCR staffing has returned to a better level,
helping us and helping you.
We face challenges instituting secure data
transfer.
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Please fill out the VCR
evaluation form in your
packet.
Return it at the end of the
day in the announced
location.
Thank you and enjoy the
day!