Transcript Contracted School Transportation

Contracted School
Transportation:
Best Practices & Contract Language
Jack Pinheiro
Transportation Supervisor
Council Rock SD
WEBCAST PARTICIPANTS: Listen to audio over your
computer speakers. (If you prefer to listen by phone, you may
dial-in using the numbers provided in your invitation . Phone
lines will be available 10 minutes prior to the event start.)
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
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Contracted vs. LEA Owned
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Positives
Frees Capital
Contains Costs
Fewer personnel Issues
No D & A Testing
Eliminates new PSER’s
Costs
No Training
No Recerts
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
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Negatives
Lack of Control
Lack of Control
Lack of Control
Less Training
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Time Line
• 18 -24 Months – Initiate Efficiency Study
• 12 Months – Complete RFP / RFB
(use of consultant)
• 9 Months – Advertise for Proposals/Bids
• 6 Months - Award Contract
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
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Request for Bid or Proposal
• Statement of Purpose
• Scope of Work
• General Specifications
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Familiarization
Terminal Locations / Office Space
Management of Employees
Supervision
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
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Drivers
• Meet all Federal,
State and local
Regulations
• Annual Submission
• Mandatory D & A
• Route Assignments
• Equipment Training
• PADOT License
Checks
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
• FBI / Child Abuse
Checks every 3 years
• Responsible for
Driver
behavior
• Right to evaluate and
Remove
• LEA Right to drive
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Vehicles
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Meet FMVSS/Chpt 171
PA Inspections
Age versus Mileage
Numbers of Vehicles
per category
• A/C
• Maintenance
Responsibilities
• Cleaning Requirements
• Two Hour delays
• Changeable Route
Numbers
• Child Check Systems
• GPS
• Lettering
• No Idling Laws
• Community
Emergencies
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
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Safety / Security
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Secure Terminals
Traffic Regulations
Non-Abandonment
Maintain order /
Prevent
Overcrowding
• Braking for Attention
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
• Transport to Stops
• No Loading Beyond
Legal capacity
• No Food or Drink
• Enforcement of all
school district policies
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Fuel
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Who Provides it.
Who owns Storage Tanks
Additional charges for attendants etc.
Record Keeping
Spillage / EPA Cleanup
Alternative Fuels
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
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Bus Routes and Stops
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Who prepares the routes.
Timing, length of rides
Test runs – pre-school
Who establishes stops
Safety inspections of stops
Required driver record keeping
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
9
Supervision
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Bus Monitors or aides
Video monitors
Disciplinary procedures
Training of monitors and drivers
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
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Miscellaneous
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Cancellations or delayed starts
Insurance coverage
Licenses and fees
Work stoppage
Non-Transferable contract
Payment schedules
Term of Contract
Payment Terms
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
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Standards and Expectations
• Set expected minimum standards
• Forfeiture/penalties
• Award Based on Total Evaluation
– Experience
– References
– Maintenance Program
– Driver Safety and training program
– Contractor stability
– Pricing
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
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Time for Questions!
CONFERENCE ATTENDEES:
Please come to a microphone to ask
your questions.
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Send text questions using the “Chat”
function at the left side of your
screen. Type message in box and
click the arrow to send.
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
13
Thank you for your
participation!
CONFERENCE ATTENDEES:
If you are requesting CPE credit, return the CPE form to
the moderator before leaving the room
WEBCAST PARTICIPANTS:
Attendance Forms are required to receive either PASBO
CEU or CPE credit. Webcast sites are asked to collect
Attendance Forms from each participants and return to
the PASBO office by March 16.
Pennsylvania Association of School Business Officials
2012 Annual Conference & Exhibits
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