Transcript Document

Thanks for Joining Us!
• Listen to audio over your computer speakers. If you are not able to listen
via the Internet, you can dial-in by phone using the numbers shown on
your screen.
• If you disconnect, simply repeat instructions to reconnect to the program.
• If listening to audio by phone, you can adjust the volume by pressing *4.
• To submit a question, type in the chat window and click “Enter” to send.
• CPE and CEU Credits are NOT available for this forum.
Welcome to the Fourth Installment of FYI
• Our Intent and Purpose
– Strategic Plan Outreach and Mentorship Effort
for New and Newer PASBO Members in all
aspects of School Business Management
– Use PASBO Experts to Help New Entrants
– Continuing Series
• June 13 at 9:00 a.m.
• Who Are You?—Let’s Find Out
2
Today’s Agenda
1.
What's Due
– Calendar of State and Federal Reports
2.
3.
From the Experts
PASBO Tools You Can Use
– Resources to Help You
4.
Your Questions Answered
– An Open Forum for Your Questions About Topics Covered
and Uncovered!
3
Before We Start
• The due dates on the
calendar are intended as a
guide not as absolute
deadline dates.
• The calendar is a work in
progress and will be modified
throughout the year.
• This is not an “official”
calendar although it has been
reviewed by PDE.
4
Sources of Filing and Reporting Info
• PIMS Data Collection Calendar
 http://www.portal.state.pa.us/portal/server.pt/community/pimspennsylvania_information_management_system/8959
• Comptroller Forms
 http://www.portal.state.pa.us/portal/server.pt/community/forms
_and_procedures/13472
• Food Service Calendar
 http://www.portal.state.pa.us/portal/server.pt/community/natio
nal_school_lunch/7487/activity_calendar/964588
5
Reporting Compliance Review
1-May PDE-2054
General fund annual budget
Annual (intermediate units)
Finance
PDE
1-May New Hire Report Monthly Report of New Hires
HR
Dept. of Labor
& Industry
NSL Report on
1-May PEARS
Food
Service
CN PEARS
Reimbursement for Lunches Served
Monthly each Month
Financial Interest
Board Members, Tax Collectors,
1-May Statements
Annual Administrators
Upload NPAS
10- Reports and Send
Report of Wages & Retirement
May On-line
Monthly Contributions
Board
PA Ethics
Secretary Commission
Finance
PSERS/NPAS
31- Certification of
May Use of PDE-2028
Certification of Use of PDE-2028 must
be signed/submitted even if preliminary
Annual budget adopted
Finance
PDE
31May CLGS-501
Certified copy of new LTEA tax
enactments, repeals, changes, or new
Annual tax collector
Finance
DCED
1-Jun New Hire Report Monthly Report of New Hires
HR
Dept. of Labor
& Industry
NSL Report on
1-Jun PEARS
Reimbursement for Lunches Served Food
Monthly each Month
Service
Resolution
declining slot
7-Jun money
Copy of resolution declining slot
Annual money
Finance PDE
Upload NPAS
10- Reports and
Jun Send On-line
Report of Wages & Retirement
Monthly Contributions
Finance PSERS/NPAS
10Jun 2030
Quarterly Reconciliation of cash on hand
Finance Comptroller
10Jun Annual Budget
Make PDE-2028 available for public
Annual inspection
20Jun Annual Budget
Deadline to publish intent to adopt
Annual final budget notice
Finance
21Jun
Quarterly PSERS Q1 Employer Payment
CN PEARS
PSERS
Reporting Compliance Review
30-Jun 018h
Annual
30-Jun PDE-2028
Annual
Health Inspection Report--Nutrition Food
Program Sponsors
Service
General fund annual budget and
Homestead Resolution Adoption
Finance
EOY CATS
30-Jun Reporting
Annual
Prepare and submit CATS reports
Dept. of Labor &
30-Jun Industry UC-2
Report of Unemployment Comp.
Quarterly Wages
Earned Income
30-Jun Tax
30-Jun IRS- 941
PEARS
PDE
PDE
Finance
Dept. of Labor &
Industry
Report of Local Wage Tax
Quarterly Withholdings
Finance
Local EIT
Collector
Quarterly FICA & Federal Income Tax
Finance
IRS
PA Department of
30-Jun Revenue
Quarterly Report of State Tax Withholdings
Social Security & Medicare
30-Jun PDE-339 (Act 29) Quarterly Contributions
Finance
Finance
30-Jun PSERS - Employer
Quarterly Deposit of Employer Retirement Due Finance
PSERS
All Federal Grant
30-Jun reporting
Submit all grant reporting for Federal
Quarterly programs.
FAI
Today’s Expert, Jon Boyer
• Business Administrator/Board
Secretary York County School of
Technology (4 years)
• Previously Business Manager York
City School District (3 years)
• Overall 12 Years in School Business
• BS Accounting, Monmouth
University
• Regional Chapter President
Chapter 339 of PA School Code
Outlines
• Standards
• Curriculum
• Guidance
• Personnel
• Facilities
• Evaluations
10
School Names
Generally, old names were Vo-Tech
New names vary:
Career and Technology Center (CTC),
Technology Centers, Technical Schools,
Institutes, Area Vocational Technical School
(AVTS), etc.
11
Types of CTE Schools
Full Time –
• Students attend CTE school all day
• Some schools are full time with technical classes
only
• Some schools are full time with technical and
academic classes (called comprehensive)
Part Time –
• Students attend home district part of day, CTE
school part of day – Typically only Technical
classes at CTE school
12
13
Joint Operating Committee (JOC)
• Equivalent to School Board
• One representative from each member
school district
• Responsible for day to day operations
14
Monthly Public Board Meetings
• Hire/Fire
• Approve Contracts
• Expulsions, etc.
JOC can only recommend budget for
approval of member districts. Member
districts must approve budget.
15
CTE Authority Boards
• CTE schools are not legally permitted to
be owned by the school itself because it
is owned by multiple school districts
• Buildings are owned by the school’s
Authority.
16
Authority is Own Legal Entity
• Annual Audit, Legal Filings, etc.
• Authority board can be same or different
than JOC
• Construction bonds are approved by
member districts, not Authority
17
Leadership
• Superintendent of Record – Superintendent of CTE
member district that is ultimately responsible for
school
• CTE Administrative Director – Person at school
responsible for day-to-day operations
• Professional Advisory Committee – Advisory Board
comprised of the Superintendent of each member
school district. Role is to make recommendations
about the schools’ operations.
18
Articles of Agreement
Document entered into and approved by
member districts outlining school’s
operation
JOC Policies
Similar to school district board policies
19
CTC vs. Traditional School District
Business Manager Perspective
• No Tax Base
• Adult Education
• Politics of one board member representing
each district
• Understanding needs of member districts
• Stay involved, especially with issues only
relevant to traditional districts. The more
you know, the better you can provide
necessary information to them.
20
A “must attend” for all people
new to a position in school business.
School Operations Academy
July 24-25, 2014
Penn State Conference Center
State College, PA
Tracks in Business, Facilities, Food Service and Transportation will
help you to:
- learn proven techniques from experienced practitioners
- gain ideas to create efficiencies and reduce costs
- exchange challenges and solutions with your peers
- build a network of contacts across the state
Build a Solid Foundation with PASBO
For a complete course listing, visit http://www.pasbo.org/workshops
Treasure Trove of Act 1 Resources
• http://www.pasbo.org/act1info
There’s a doc for that…
at the Electronic Resource Center
www.pasboerc.org
Delivering Best Practices and Good Ideas
The Budget Blog
• Invitation only site related to the State Budget
• If you have not yet signed up, please send an
email to [email protected]
• Sign-up is easy
Need A Mentor?
• Send an email with contact info plus your current
job description and a resume/bio.
• [email protected]
Time for Questions!
Send text questions using
the “Chat” function at the
left side of your screen.
Type message in box and
click “Enter” to send.
Thank you for your
participation!
CPE and CEU Credits are not available for this forum.