Transcript Document
Online Monitoring of Funds in
Madhya Pradesh
Introduction
• The State Bank of India & State Bank of Indore provide
coverage of more than 85% of total accounts.
• To reduce number of Accounts and to have better
financial Control and Monitoring, a is MOU entered with
State Bank of India.
Accounts Position:
• State Bank of India - all 50 Districts
• State Bank of India - 314 Blocks
• Union Bank of India - 3 Blocks
Introduction
• In each branch there are 4 accounts at district
level and 2 accounts at the block level.
• Accounts for PTA / Panchayats (for Civil
Works) have been opened in 8 Nationalized
Bank with priority for SBI.
• In exceptional cases, permission has been
given to open accounts in other banks like
Syndicate Bank (in 2 Blocks) and Bank of
Baroda.
Distribution of Funds via E-Transfer
• The SPO is directly transferring Funds to :
District offices
Funds for various activities & redistribution
TBC
Printing of text books & Materials
PTA
TLE, School Grant, Teacher Grant & Maintenance
Grant
Panchayats
Civil works
Construction
Agencies
Hostel, BRC Building & Urban Civil Works
DIETs
Teachers training
State Treasury
Teacher Salary , Ashram Shala
Mode of Transfer of Funds
• State Bank of India is provided with single
cheque along with the list of recipients by the
SPO.
• If the Account is in SBI or in any NEFT bank –
transfer with in 24 hours.
• In case of accounts in other banks - a banker’s
cheque is given by the nodal branch to the
respective bank who in-turn transfer the
amount to their branches within 7 days.
Distribution of Funds via E-Transfer
Fund Transfer from District Office to :
Block offices
Running Expenditure & training expenses
PTA
Various Activities like Cycle, Uniform, IED etc
KGBV & Girls
Hostels
Recurring & Non-Recurring budget
CRC/Headstart
Running Expenditure
RBC,NRBC,
Platform, HDC etc
Recurring & Non-Recurring budget
When ever there is a transfer of funds through E-Transfer, SPO/DPO make available the
letter containing the details about fund distribution on SSA website (www.ssa.mp.gov.in)
and also by post to respective agencies.
Mode of Transfer from District
• State Bank of India is provided with single cheque along
with the list of PTA/Panchayats etc. by the DPO.
• If the Account is in SBI or in any NEFT bank – transfer with
in 24 hours.
• In case of accounts in other banks - lead branch of
concerning bank is given a banker’s cheque by the nodal
branch who in-turn transfer the amount to their branches in
the District within 7 days.
• On viewing the fund position of various Districts / Blocks,
the State Office/ DPO releases further grants to subordinate offices.
• Accounts of the institutions i.e. BRC, CRC, Schools has
been kept at Portal and locked. Only these accounts can
be transacted by concerning institutions.
Distribution of Funds via E-Transfer
• The SPD is transferring 68% of SSA budget
directly from SPO to Concerning Agencies.
• The DPD is transferring 30% of SSA budget
from DPO to the concerning agencies.
• Thus 98% of SSA budget is routed through ETransfer mode.
No. of accounts Monitored from State & District level
through bank web-site
S.No. Name of the Bank
1
State Bank of India
Level of Account
State Project Office
No. of Accounts
4 (SSA, NPEGEL, KGBV,
State Scheme)
2
State Bank of India
District (50)
196
3
State Bank of India
Blocks (314)
609
4
State Bank of India
KGBVs & DIETs
178
5
State Bank of India
Gram Panchyats (Civil
Works)
20104
6
State Bank of India
SMCs (113450)
73500 Approx.
(SSA, NPEGEL,
KGBV, State Scheme)
(SSA, NPEGEL)
State Bank of India has provided user-id & password to view the status of
Accounts to the State, Districts and Block offices.
Web Based Monitoring of Funds
• The SPD has been provided with super user-id &
Password, which allows access to all of the Accounts of
Districts / Blocks/Gram Panchayats / SMCs / KGBVs /
DIETs across the State through:
www.onlinesbi.com
• Each District office has been provided with independent
user-id & Password for monitoring the accounts
pertaining to their Districts/ Blocks/ Gram Panchayats /
SMCs / KGBVs / DIETs.
• The internal audit cell at SPO is monitoring the ETransfer related activities such as timely flow of fund,
pattern of fund withdrawal etc.
Difficulties Before E-Transfer
•
Excessive delays in transfer of funds to field level,
as much time lost in preparation of Demand Drafts
and delivering them.
•
More manpower/man days were involved in
transferring funds to field level by manual means.
•
No tracking of financial position at field level
(dependent on position as reported by field).
•
Difficult to complete activities on time due to nonavailability/delayed transfer of funds .
Online Monitoring of Account
through SBI website
www.onlinesbi.com
SMC, Panchayat, Block, Districts &
State Office Accounts
Difficulties Before E-Transfer
•
Unable to monitor the financial progress on
real time basis.
•
Bank reconciliation was not updated for
several months.
•
The pattern of drawl by the sub offices could
not be monitored.
•
Inability to detect malpractices/frauds as
funds reversal was by means of demand
draft.
Benefits of E-Transfer
• Making availability of funds to the field level offices
instantaneously.
• The field level offices where major expenditure of the
mission takes place, will have quicker access to their
funds which help them in timely completion of
activities.
• There is a considerable saving of manpower/ man
days which was consumed in the earlier practice of
transfer funds through manual methods.
• The entire process of E-banking is made available to
the mission free of Cost.
Improved Financial Governance
• Expenditure Tracking & Transparency.
• Financial (Cash) Status of the entire mission
at any point of time can be known.
• Bank Statement of the district accounts can
also be downloaded and printed any time
through CINB by State Authorities.
• The initiation of fund transfer on the basis of
real time balances of sub-ordinate offices.
Improved Financial Governance
• There is no time loss in obtaining bank reconciliation
statements as they can be had on-line.
• The financial progress of sub offices
can be
monitored on real time basis and in fact this had a
tremendous impact while improving the expenditure of
the mission in the year 2008-09 to 83%
• Malpractices such as cash withdrawals can be curbed
as banker has been given direction not to allow
withdrawal after a certain limit.
Online Fund release system through
Education Portal
www.educationportal.mp.gov.in
Finance & Accounts Management System
Problems were faced in timely transfer of funds related to
various schemes/activities to schools and other agencies.
Online registration & maintenance of the details of the
scheme-wise account numbers and IFS Code of all
agencies (schools, offices etc)
Online generation of the fund release orders and bank
advise by State and Districts to various agencies.
Rationalized transferred of funds using the realtime funds
using the the real-time data of the enrollment module,
teachers (payroll) after taking into account the existing
fund transfer.
Efficient, appropriate transfer of funds to authentic
accounts is now possible.
Finance & Accounts Management System
Schools will be able to upload the details of the expenditure
(head-wise/component-wise) using the login/password
provided to HM/teachers.
Utilization certificate shall be generated from the portal.
Scanned copy of the signed UC will be uploaded on the
portal.
Finance & Accounts Management System
All schools, agencies, teachers, public etc. can now view
the details of the funds transferred / spent for various
schemes/activities.
Facility to send SMS to school teachers/SMC members
/parents (who have registered their mobile phone numbers)
as soon as the funds are released to the school.
Online availability of the scheme-wise/component-wise
/sub-component-wise fund availability / allocation /
expenditure.
Benefits of Finance & Accounts Management System
• All 1.40 lac authentic Bank Accounts with IFS code
opened in Nationalised Banks related to Agencies
of SSA are available on Education portal.
– All Govt Schools (PS+UPS), Panchayats doing civil
works of SSA, KGBVs, Girls Hostels, RBCs, HDCs,
Platform School, CRCs, BRCs, BEOs, Zila Shiksha
Kendras, DIETs/DRC, DEOs, AC Tribals/DO Tribals,
PGBTs, SPOs, SCERT etc.
• Bank Accounts of All Teachers & Employees of SSA
are also available on portal.
Benefits
• Fund release to all these agencies accounts is made
compulsory through education portal only.
• Fund release can be done from State, District level
login & password.
• Fund Flow can be easily monitored up to School level
after fund release through portal.
• Scheme wise, Agency wise & activity wise fund flow
can be monitored separately.
• Online Utilisation Certificate, Completion Certificate can
be easily prepared after data entry of school level
utilisation certificates at CRC level.
Benefits
of online Financial Accounting Management System (FAMS)
• Amount can be released within 2-3 days to concerning
sub district level agencies through SBI with RTGS,
NEFT facility
• Problem of duplicate bank account or wrong account
for school has been solved with the help of portal.
• All Core banking bank accounts can be monitored with
the help of bank’s online websites through corporate
banking process.
• About 1 lakh bank accounts in SBI are being monitored
online through SBI website www.onlinesbi.com
• Information related to fund release is sent to related
account holder through SMS module from portal after
printing of Fund release order.
Thank You!