Transcript The Little PowerPoint of Big Changes

The Little PowerPoint of
BIG Changes
Fall 2011
Timeline/Due Date Changes
• Why the changes?
– To help students succeed – not just register for
classes, but attend; attend starting the first day of
classes instead of coming into the course during
the second or third week already behind and
struggling to catch up
– Enrollment continues to be important but
retention and graduation are just as important –
students cannot graduate in a timely fashion if
they don’t successfully complete the right courses
in the right order
Timeline/Due Date Changes
• Before the semester starts
– Our expectation/hope is that students:
• Activate their EagleMail e-mail accounts
• Register for their courses
• Secure a CSI student photo identification card
• Have their financial aid awards ready or pay for
their tuition and fees or enter into a Tuition Loan
Agreement
• Buy their books
• Be ready to learn!
Timeline/Due Date Changes
• Week 1
– On the first day of classes students should
• Attend – every class!!!
– Throughout Week 1
• Late registration
Students Can Continue to “Shop”
– Add/drop classes
– Change to/from audit
– No “W” on transcript; full refund; no late fee
• Payment still can be made (no late fee)
• Tuition Loan Agreements still accepted
“W” means withdrawal and while not used in GPA calculation at CSI it may have negative
consequences for students who are seeking Federal financial aid eligibility (initial or continued)
or who are transferring to some 4-year institutions or later to graduate/professional schools
Timeline/Due Date Changes
• Week 1
– Friday of Week 1:
First Friday
Time to Go Through the Checkout Line!
• End of registration (only late start classes can be added
after Friday)
• Payment is due
• No refund after Friday!
• No student initiated drops after Friday
• Deadlines:
– In-person services – 5:00 p.m. or when offices close
– Online – 11:59 p.m. Mountain Time
Timeline/Due Date Changes
• Week 1
– Faculty
• Take attendance; every day
• Verify attendance by 11:59 p.m. on Friday
– Students must be present in a face-to-face course and must
participate in some fashion in hybrid or online courses
(e.g. log into Blackboard and send e-mail, take syllabus quiz,
post on discussion forum, etc.)
• Drop students for no show
Timeline/Due Date Changes
• Week 1
– Faculty
• Drop students for no show preferably by 11:59 p.m. on First Friday –
students who don’t show up and have not contacted the instructor to
make arrangements
– Important: Although faculty may continue to drop students during Week 2,
students who already paid for those courses will NOT get a refund after
Week 1
– When is the “optimal” time to drop students for no show?
» It depends on the course/faculty
» Courses where there may be a long wait list, the faculty may want to
“clean out” the roster as early as possible (after the first class) so
students who are waiting to get in can register
» Some faculty may choose to wait and contact their students who did
not show up on the first day
Timeline/Due Date Changes
• Week 2
– Students
• Cannot add full semester courses; no “section changes”
• Can withdraw from classes but they get a “W” on their
transcript; no more student initiated drops
• No refunds
• Financial aid refunds on Thursday
• Can continue to pay until Thursday but they pay a $75 late fee
• Will be dropped for no payment after Thursday
• No re-instatement! They can only register in late start classes
“W” means withdrawal and while not used in GPA calculation at CSI it may have
negative consequences for students who are seeking Federal financial aid
eligibility (initial or continued) or who are transferring to some 4-year
institutions or later to graduate/professional schools
Timeline/Due Date Changes
• Week 2
– Faculty
• Continue to take attendance
• Can continue to drop students for no show but
students will NOT get a refund
Timeline/Due Date Changes
• Week 3 and beyond…
– Students
• Can only add late start courses
• Can only withdraw from courses (until the withdrawal
deadline) – “W” on transcript
Timeline/Due Date Changes
• Week 3 and beyond…
– Faculty
• Continue to take attendance
– To be able to report last date of attendance to Financial Aid
• No more drops for no show in full-semester courses
• Important: Late start courses have their own
drop/withdraw deadlines
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Take attendance
Verify attendance
Drop for no show
Payment due at the time of registration
No refund after the course has begun (refunds only if dropped
prior to the first day of classes)
Timeline/Due Date Changes
• Week 3 and beyond…
– No more drops for non-payment – financial holds
will be placed on student accounts if they miss
payment deadlines
Timeline/Due Date Changes
• We have MyCSI training this week which will cover
attendance verification and drop for no show
• We encourage new faculty and faculty who need a
quick refresher to attend
– Tuesday 2:30 to 4:30 in Library 101
Satisfactory Academic Progress (SAP)
• Is SAP new?
– No! We’ve had a SAP policy for many years.
• What’s new?
– New law and U.S. Department of Education regulation that
required us to revise our existing SAP policy and procedures.
• Which students need to meet SAP standards?
– Degree seeking students who want to meet initial or continued
Federal financial aid eligibility standards (either applying for
the first time or wanting to continue to receive aid).
• Why do Congress and Department of Ed care?
– Tax payer dollars (Pell Grant, loan subsidies)
– Want to see that students benefitting make satisfactory
academic progress and graduate in a timely fashion.
Satisfactory Academic Progress (SAP)
• New SAP policy
• SAP standards
– GPA – minimum 2.0 graduation GPA
– Completion rate – 67%
• successfully completed credits vs. attempted credits
– Maximum timeframe – 150%
• of published number of credits (NOT number of semesters)
• New process/procedures
– Max timeframe calculation will be performed on flagged
students first by FA and Records Office staff
Satisfactory Academic Progress (SAP)
• Students
– Good for maintaining SAP:
• Taking only classes that count towards declared
degree/certificate
• Attending classes and earning good grades
– Not so good for maintaining SAP:
• Taking classes that are not required and do not count as
electives in declared degree/certificate
• Changing majors too many times
• Failing classes or getting incompletes; withdrawals
– W, F, NC, NP, I, WIP
– Student initiated withdraws (W)
Satisfactory Academic Progress (SAP)
• Faculty/Advisors will have a HUGE role in
helping students maintain SAP
• Dual credit counts!!!
• Remedial credits are not factored into SAP
• Criteria for successful appeal has become
much stricter
– Documented extenuating circumstances (e.g.
death in the immediate family, serious illness, etc.)
Satisfactory Academic Progress (SAP)
• We also have a new process
• Will include some calculations and projection
(predicting the grade the student will earn)
• To help advisors we are trying to develop an
online tool
– Projected GPA calculator
– Academic Plan
• The online tool envisioned is very complex.
We hope that we’ll be able to make it happen
by the time advisors need to use it.
Satisfactory Academic Progress (SAP)
• The ultimate goal is to help students
graduate in a timely fashion.
• The tool will not take the place of good
advising, it will merely make the process
more efficient.
• Please attend the SAP training during
inservice – it will provide a lot more
detailed information.
– Tuesday 2:30 to 4:30 in Taylor/SUB 277
– Wednesday 9:00 to 11:00 in Taylor/SUB 277
• Together we can do it!
Blackboard
• Moving from basic to enterprise
• Why? Many benefits. Based on faculty input.
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Single sign-on
SSL
Jenzabar integration
New features
Ability to add building blocks/extensions
• Our staff worked very hard over the summer on
implementation – many thanks!
• Eight faculty members volunteered to pilot Blackboard
enterprise during the summer – many thanks to them!
Blackboard
What’s new?
• Secure login (SSL) – finally!
• AD login – faculty and students will use their
EagleOne network/e-mail login to log in to
Blackboard! Yippee! It will help us avoid confusion.
• Existing courses imported from old server (not
users, just courses)
• ITC staff will continue to have access to the old
server for archival purposes – in case we need to
check a grade, etc.
Blackboard
• New WebTools interface built so faculty can tell us
whether they want blank courses created or use one of
their existing courses as a template for new courses, and
whether they want to combine sections or not
• Faculty will have to log in to WebTools to make these
selections
• Once the selections are made, the courses will be
created and pulled over from Jenzabar, with students
already enrolled
• Students will no longer need to enroll themselves into
courses in Blackboard! Yippee!!! This alone will help us
avoid a lot of issues at the beginning of the semester.
• Faculty will no longer have to worry about enrolling
students or setting up access codes, etc.
Blackboard
• Students must activate their EagleMail accounts
before they will have access to Blackboard
• Students will be able to log into Blackboard after
at least one of their instructors created his/her
Blackboard course (using WebTools)
• Students will be able to see their course after
their instructor makes the course “Available”
Blackboard
• All new courses will be set to “Unavailable” by
default; faculty will make them available when they
are ready for students to have access to the course
• The default setting is “No Guest Access”
• What happens if students add the course after it was
created? Every hour, the program runs and pulls
over students who added the course.
• What happens if a student drops the course?
• Based on faculty input, we will not remove students
from Blackboard courses - faculty can remove users
manually when they need to and when they are
ready to.
Blackboard
• How long will we keep Blackboard courses?
Based on faculty input we will be keeping
courses for two years.
• Students enjoy having access to old
assignments, papers, grades, etc.
• If a faculty member has concerns over
students having access to last semester’s
assignments, they can make the course
“Unavailable.”
Blackboard
• Many new features and ability to add building blocks/extensions
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Adaptive Release
Grading Discussion Forums/Thread, Blogs, Journals
Self/Peer Evaluation
Rubrics
Course Files Repository
Performance Dashboard
Early Warning System
Wikis
Nook Study
Respondus
Mashups
On-Demand Learning Center
Blackboard Mobile Web Services
MERLOT
SafeAssignment
Blackboard
• ITC staff has five Blackboard sessions scheduled
during inservice – please attend those to learn
about these new features
– Monday 2:30 to 4:30 in Library 101
– Tuesday 10:00 to 12:00 in Library 101
– Wednesday 9:00 to 11:00 in Library 101
– Wednesday 2:00 to 4:00 in Library 101
– Friday 2:00 to 4:00 in Library 101
Blackboard
• ITC stall will also offer training sessions for
students during the first two weeks of the
semester
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Tuesday, August 23rd, 2:00 p.m. to 4:00 p.m. in Library 101
Wednesday, August 24th, 11:00 a.m. to 1:00 p.m. in Library 101
Thursday, August 25th, 9:00 a.m. to 11:00 a.m. in Library 101
Monday, August 29th, 1:00 p.m. to 3:00 p.m. in Library 101
Tuesday, August 30th, 10:00 a.m. to 12:00 p.m. in Library 101
Thursday, September 1st, 1:00 p.m. to 3:00 p.m. in Library 101
• No student training sessions will be offered after
the second week of classes
Blackboard
• Statewide contract
• OSBE has been working on negotiating a state-wide
contract with Blackboard to include a lot more services
• Negotiations are not yet finalized but if we can agree on a
competitive price with Blackboard, we could be getting:
– Blackboard Learn – enterprise version
• Course Delivery
• Community Engagement
• Content Management
– Collaborate
• Web, video, and audio conferencing
• Instant Messaging (IM)
• Voice authoring and collaboration
– Mobile
Blackboard
• Questions about Blackboard or need help?
• Please contact:
– Izabella Bagdasarova
– Robin Bagent
– Chika Daggett
– Dan Daggett
– RD Van Noy
Thank You!
Have a great semester!