Spring 2013 ISTEP+ Online Test Administration System (TAS) Training

Onsite Training Sessions: Presentation will be conducted in two parts: – Review of the PowerPoint slides and Q&A – TAS demo with hands-on practice and Q&A Webinar Training Sessions: Calls will be operator assisted. Submit questions through the chat window. Conference Call: 1-888-411-0721; Pass code: IDOE

Agenda

Welcome and Session Goals Milestone Update and Checkpoint Review Roles/Responsibilities

ISTEP+

Online Program Overview Sandbox Training Test Administration System (TAS) Support, Resources, Next Steps, Q&A Test Administration System (TAS) Feature Review

Slide 2

Introductions

Welcome and Introductions

Indiana Department of Education

• Wes Bruce, Chief Assessment Officer • Michele Walker, Director of Student Assessment • Lori Weber, Assistant Director of Student Assessment • Benjamin Kemp, Assessment Specialist • Rachael Havey, Assessment Specialist

CTB/McGraw-Hill

• Shiva Doreswamy, Portfolio Manager • David Berryman, Program Manager • Cece Robinson, Program Coordinator

Slide 3

Session Goals

• Review key functionality of

ISTEP+

Online

REVIEW PREPARE

• Prepare Test Coordinators to train School Test Coordinators and Test Examiners • Prepare Test and Technology Coordinators for online test administration

TEST

Slide 4

Milestones

Milestones

Milestones Dates

Test Administration System Training Sessions (Webinars and Onsite) February 20, 21, 22, 26, 28 March 5, 6, 7, 12, 13, 14, 19, 21, 26, 28 April 9, 16 Test and Technology Coordinator Pre-Administration Online Testing Q & A Sessions ISTEP+ Online Test Administration System (TAS) website Access February 26, 27 March 4, 8, 21, 27 April 17, 24 February 18

ISTEP+ Applied Skills Online Test:

Content Release (bundled with IREAD-3): Prescheduled Tests Available:

ISTEP+ Applied Skills

Practice Testing:

ISTEP+ Applied Skills

Operational Test:

ISTEP+ Applied Skills

Test Invalidation or Do Not Score – complete by: February 21 February 21 February 25 – March 13 March 4 – March 13 March 13

Slide 5

Milestones - Continued

Milestones

IREAD-3 Spring Online Test:

Content Release (bundled with Applied Skills): Prescheduled Tests Available:

IREAD-3 Spring

Practice Test Window:

IREAD-3 Spring

Operational Test: Test Invalidation or Do Not Score complete by:

ISTEP+ Multiple-Choice Online Test*:

Content Release: Prescheduled (1 st ) Practice Tests Available: Add Students/Modify or Add Accommodations: Prescheduled Operational Test Available:

ISTEP+

Multiple-Choice Practice Test*:

ISTEP+

Multiple-Choice Operational Test*: Test Invalidation or Do Not Score complete by: iPad update with final content:

CoreLink Test*:

Content Release: Prescheduled Operational Test Available:

CoreLink

Operational Test*: *iPad supported tests Milestones

Dates

February 21 February 21 February 25 – March 20 March 18 – March 20 March 20 March 18 March 18 March 18 – March 25 April 1 March 18 – May 10 April 29 – May 10 May 10 End of March April 15 April 15 May 6 – 17

Slide 6

Checkpoints Review

• Complete • RTS Data Entry Period • Initial Site Readiness Status • Initial Site Readiness Report Checkpoint 1 (Oct 24 - Dec 2) Complete • Early Stress Test • Technology Readiness • Test Delivery Client Installation • Site Support and Troubleshooting • Final List – Sites/ Grades Testing Online Checkpoint 2 (Dec 19 - Jan 20) Complete • Test Administration System Training and Access • Final Content Installation • Test Assignments • Begin Practice Tests • Final Workstation Check • Complete Practice Tests • Operational Tests Checkpoint 3 (Mar 13 - Apr 19)

Present

Slide 7

Corporation Technology Coordinator Role

Before Test

Download and Install Final Content Conduct final Workstation Check Work with CTC to develop a phone tree

During Test

Support schools during testing for issues that may arise Report issues to CTB support, if applicable

After Test

Follow up with Corporation Test Coordinator regarding online testing experience

Slide 8

Corporation Test Coordinator Role (CTC)

Before Test

Attend CTB training Train STC Distribute Online Examiner’s Manual (OEM) Ensure IT staff completed site readiness tasks Manage student data Review/update test pre assignments if applicable (CTC or STC) Schedule additional practice tests, if needed Print test tickets and provide to the school (CTC or STC) Review local assessment schedule (IDOE has sample testing schedules.) Develop a phone tree

During Test

Supervise tasks performed by STC Check status on testing completions

After Test

Review Do Not Score and Invalidations for students Ensure test tickets are securely destroyed Follow up with Corporation Technology Coordinator regarding online testing experience

Marking a student record as “Invalid” or “Do Not Score” must be completed by: ISTEP+ Applied Skills Test – March 13 IREAD-3 Spring – March 20 ISTEP+ Multiple Choice – May 10 Slide 9

School Test Coordinator Role (STC)

Before Test

Review documents including OEM, quick start guide, guidance documents, etc.

Attend Corporation-directed training Confirm site readiness with local IT staff Manage student data/ accommodations Review/manage test pre assignments Print and securely store test tickets (CTC may print) Design local assessment schedule Develop a phone tree

During Test

Supervise administration of online testing Check status on testing completions

After Test

If necessary, complete student test invalidations/Do Not Score Return all test tickets to your CTC

Marking a student record as “Invalid” or “Do Not Score” must be completed by: ISTEP+ Applied Skills Test – March 13

IREAD-3 Spring

– March 20

ISTEP+ Multiple Choice

– May 10 Slide 10

Test Examiner Role

Before Test

Determine materials needed for each testing session that is “outside” of the online testing system (i.e., paper/pencil) Complete a thorough review of the ISTEP+ OEM and bookmark the start of each session Have a Timing Chart ready to record any timing Irregularities Confirm and document online assessment dates, times, and locations

During Test

Direct students to the ISTEP+ Online log-in screen or open it on the desktop Distribute individual test tickets to students Provide the Test Access Code for the test (one session at a time) Read the test directions aloud from the ISTEP+ OEM Walk around the classroom Verify all students have exited the test properly Assist students with issues during testing Record on Timing Chart any timing irregularities

After Test

After each test session, collect all test tickets and store in a secure location Return all test tickets to your STC Provide all test irregularity details to STC If necessary, complete student test invalidations and Do Not Score

Marking a student record as “Invalid” or “Do Not Score” must be completed by: ISTEP+ Applied Skills Test - 3/13 IREAD-3 Spring - 3/20 ISTEP+ Multiple Choice - 5/10 Slide 11

General Test Preparation

Test Coordinator / Technology Coordinator planning team Accommodation-based student groups Outside of system accommodations Local test schedule (transition time between tested grades) Timing the test (same as paper/pencil) Tracking testing irregularities Timing chart for logging time irregularities To better facilitate recording interruptions that may occur during the assessment, you may find the chart below helpful.

Slide 12

a b

CTB Indiana Web Portal

CTB IN Web Portal www.ctb.com/istep

Test and Technology Coordinator Support Materials c e General information about the tests d Single Sign-on Access f Demo TAS Website Access a b g h i j Report testing problems to CTB News and Information c Community Forum access e k Contact details to reach the Help Desk Scrolling News Ticker d f g h j i k

Slide 13

CTB Indiana Web Portal – Information Available

Documentation / Materials Training Materials/Tools

• Online Quick Start Guide • Test Administration Manuals • Test Prep Information • Quick Troubleshooting Tips • Recorded Webinars • Online Testing Toolkit • Test Administration System Training PowerPoint www.ctb.com/istep

Slide 14

How to Access the Test Administration System

2. Logging in provides access to links on the Secure portal, including the online testing system 1. Your CTB SSO Account opens the login page Slide 15

How to Access the Test Administration System

ISTEP+

Online Test Administration System (TAS) website – The administrative tool for managing online testing

Slide 16

ISTEP+ Online Program Overview

Student Testing Software Installed on Workstations

• Student testing software (TDC) • Lock down browser

Test Delivery Client (TDC)

Administrative Tool Accessed via Internet

• Student data management • Test assignments • Testing status

Test Administration System (TAS)

Slide 17

ISTEP+ Online Test Administration System

Test Administration System (TAS)

 Focus on minimal clicks  Consistent behavior and controls • • Modal windows Accordion to show / hide • Major actions across tabs

Slide 18

Test Administration System Enhancements

Test Administration System (TAS) Enhancements • Display students “Not Testing” on student panel • “Do Not Score” status change confirmation • Class name included on student and summary test tickets • Test ticket student credentials printed in lowercase • Corporation or school name visible after login without having to click double arrow button • Ability to view up to 500 students in test session status from single screen

Slide 19

Student Testing Tools

Blocking Ruler Eraser Highlighter Manipulative (protractor, ruler, calculator) Mark for Later Review Option (Answer choice) Eliminator Reference card (grades 6-8)

Slide 20

Student Testing Accommodations

Accommodations available for students with an IEP, Section 504 Plan, ILP include: • Screen reader / Text-to-speech • Variable Font Size, Font Color • Variable Screen Background Color

Slide 21

Pre-Assigned Test Sessions

CTB

• Create and pre-assign students to all test sessions using Barcode data by February 21: • Two practice test sessions created and students assigned • Operational test sessions created and students assigned

Corps/Schools

• Prior to Testing: • Add new students to system and assign to test sessions • Assign online testing accommodations (font, screen reader) • Move students to different classes (reporting)

ISTEP+ Applied Skills & IREAD-3 Spring

Slide 22

Pre-Assigned Test Sessions

CTB

• Practice Test Sessions - Create and pre-assign students using Barcode data by March 25: • Two practice test sessions created and students assigned • Operational Test Sessions Create and pre-assign students to all test sessions using TAS student profile data by April 1:

Corps/Schools (ISTEP+ MC)

• No later than March 25: • Add any new students (students not in the barcode file)- into TAS. CTB will be able to pickup these students along with barcode students and assign to test sessions. • After March 25: • Add new students to system; and then also assign new students to sessions • Prior to Practice or Operational Testing: • Assign Accommodations to students (text to speech)

ISTEP+ Multiple-Choice & CoreLink

Slide 23

Experience Online Testing versus Practice Testing Experience Online Testing (Optional) Practice Test (Required)

Access at IDOE Website Internet Simulation of Test Delivery Client Open Access – No Login Credentials Required No

Software

or

Content

to Download or Install Available 24/7 Create Test Session in TAS Assign Students in TAS Requires Test Tickets and Access Codes Requires use of Workstation Installed Test Delivery Client

One

Practice Test per Student

Required

by IDOE Can be Taken at Home URL: http://www.doe.in.gov/achievement/assessment/

Must Be Taken at School

Slide 24

What is the Demo TAS website?

How do I access the Demo TAS website?

What is available on the Demo TAS website?

Where can I obtain login credentials for the Demo website?

Why would I use the Demo TAS website?

What content will work with simulated test sessions on the Demo TAS website?

Will the Demo TAS website provide reports or data?

Demonstration / Training Sandbox TAS Website

• Replica of the live

ISTEP+

Online Testing Test Administration System Website • Visit www.ctb.com/istep. Click on ISTEP+ Online Demo button • Separate website (not Single Sign-On) • Pre-loaded with all IN Corps/ School appended with word DEMO • Pre-loaded with simulated student accounts • 2 corporation level and 2 school level; create additional as needed • Initially distributed through Secure File Sharing on CTB.com Navigator • SSO account credentials cannot access the Demo TAS website • Use this site to create simulated student accounts and test sessions to confirm workstation readiness. Do not use for actual student practice testing.

• Practice tests in system for scheduling • Content download package includes all tests • No - Data created on the Demo TAS website is not extracted for reports or monitored for completion of practice tests.

Slide 25

Demonstration / Training Sandbox TAS Website

From www.ctb.com/istep , click on the ISTEP+ Online Demo to open the TAS Sandbox login page.

Use your Demo account login credentials to access the Sandbox TAS website.

Single Sign-on accounts will not open the ISTEP+ Online Sandbox TAS website.

url: oas.ctb.com

Account patterns (2 each site): Corporation use corp ID#: (example:) demo_d1234 and demo_d1234_01 Schools had an s and school ID# (example:) demo_s5678 and demo_s5678_01 All passwords will be welcome1 Copyright © 2012 by CTB/McGraw-Hill LLC. All rights reserved.

Slide 26

Support Resources

Need Help?

Support Options and Resources

Slide 27

Support Resources – IDOE and CTB

Indiana Department of Education (IDOE) Administration Policies and Procedures CTB/Indiana Help Desk ISTEP+, IREAD-3, CoreLink Support (CTB) Email: [email protected]

Web: http://www.doe.in.gov/achievement/assessment Phone: 317-232-9050 Toll Free: 888-544-7837 Fax: 317-233-2196 Email: [email protected]

Web: http://www.ctb.com/istep Phone: 800-282-1132 option 2 Hours of Operation: 7:30 am - 5:00 pm EST Slide 28

Support Resources – Resolution Approach

Resolution Approach

Acts of Nature

• IDOE Case-by-Case Decision

Test Administration

• CTB Customer Support • General TAS and TDC functionality questions and support needs

Technological

• Local Site Troubleshooting • LAN / WAN / ISP • Bandwidth intensive applications

Slide 29

Next Steps / Take Away

Complete Training Evaluation Feedback Form Train your STC and school staff Resources available to support installation and troubleshooting Final testing content available (watch ticker for updates) Verify final workstation readiness Complete RTS entry for Checkpoint 3

Slide 30

Online Testing Toolkit

Online Quick Start Guide Online Examiner’s Manual Sample Testing Schedules Online Test Preparation and Administration Checklist Test Administration Training PowerPoint Presentation Troubleshooting Guide

Slide 31

Q & A

Questions?

Answers Slide 32

Demonstration of Features

Demonstration Using the ISTEP+ Online Test Administration System (TAS)

Slide 33

How to Access the Test Administration System

2. Logging in provides access to links on the Secure portal, including the online testing system 1. Your CTB SSO Account opens the login page Slide 34

How to Access the Test Administration System

ISTEP+

Online Test Administration System (TAS) website link – The administrative tool for managing online testing. Click the link to access.

Slide 35

ISTEP+ Online Test Administration System Home Page

ISTEP+

Online Test Administration System Home page – This is the landing page you will see after clicking the ISTEP+ Online Link from the My Programs-Overview page.

Slide 36

Test Administration Access FAQ Tips – No SSO Account or Missing Link

** FAQ Tip Q: I do not have a Single Sign-on SSO account. How do I get an account?

A: What role do you have at the corporation?

Corp. Test Coordinator – Contact the CTB/Indiana Help Desk for assistance. School Test Coordinator – Contact the CTC for approval. CTC contacts help desk to request account.

Technology Coordinator – Contact the CTC for approval. CTC contacts help desk to request account.

** FAQ Tip Q: I do not see a link to the

ISTEP+

Online Testing Application on the My Programs-Overview page. How can I have the link added to my account?

A: What role do you have at the corporation?

Corp. Test Coordinator – Contact the CTB/Indiana Help Desk for assistance. School Test Coordinator – Contact the CTC for approval. CTC contacts help desk to request account.

Technology Coordinator – Contact the CTC for approval. CTC contacts help desk to request account.

Slide 37

TAS Feature Review – General Navigation “How to…”

Group Selector Feature (slide 39) Navigation Tabs and Tools (slide 40) Which screen and filters are being displayed? (slide 41)

Slide 38

General Navigation: Group Selector Feature

Group Selector feature: The “Group Selector” feature is present on most TAS pages. Clicking the Gray Arrow (left of name) to turn and point at the heading name collapses/hides the options under that heading.

Clicking the Gray Arrow (left of name) to the down position expands options under that heading.

Highlighting a name will filter and display data about that entity level – corporation, school or class/teacher.

Slide 39

Copyright © 2012 by CTB/McGraw-Hill LLC. All rights reserved.

General Navigation: Navigation Tabs and Tools

Slide 40

How can a user quickly determine the

Group Selector Filter

?

Note the gray arrow and blue banner highlight around the name (corporation, school, or class). The example above has the corporation active. The example on the right has the school filter activated.

General Navigation: Which screen and filters are being displayed?

How can a user quickly determine the

Active Tab?

The Active Tab will display in

blue

with bolded text. Note the Assessments tab to the left. Note the Groups tab below.

How can a user quickly determine the Selected Tab section?

See the Page Header

The current options selected from the tab will always be present as the page header, along with a description of which actions can be completed from that page.

Slide 41

TAS Feature Review – Test Sessions “How to…”

Demo 1: Create a Test Session and Assign Students (slides 43-54) Demo 2: Print Test Tickets for a Test Session (slides 55-58) Demo 3: View Test Session Status and Mark Invalidations (slides 59-63) Demo 4: Mark a Student Test Session “Do Not Score” (slides 64-69) Demo 5: View Test Session Program Status (slides 70-73)

Slide 42

Test Sessions – Demo 1 Create a Test Session and Assign Students

Demo 1: Create a Test Session and Assign Students a. Click the Assessments menu tab; then choose “Manage Sessions”.

b. Click the gray arrow to expand to view schools. Click on the school name to highlight.

c. Click the Schedule Session button.

d. Select a test from the Test Group dropdown list and then click on the Test Name in the list to choose/highlight.

e. Choose to Allow Test Breaks. This actives Test Access Codes.

f. Click the Test Details panel tab to open Test Details window.

g. Add Test Details – Enter a Test Session Name, Start and End Date (must be in test window), Time and other details.

h. Click the Add Student panel tab to Add Students to the Test Session.

i. Add Students to the Test Session by clicking the Add Student button.

Slide 43

Test Sessions – Demo 1 Create a Test Session and Assign Students

Demo 1: Create a Test Session and Assign Students - Continued j. Navigate to the Class in the Group Selector panel.

k. Click the check box next to the student name.

l. Click OK.

m. Click the Add Proctor panel tab to open Add Proctor panel.

n. Add a Proctor to the Test Session by clicking the Add Proctor button.

o. Navigate to the Class in the Group Selector panel.

p. Click the check box next to the User Account.

q. Click OK.

r. Click Save.

s. The Test Session has been successfully created.

Slide 44

Test Sessions – Demo 1 Create a Test Session and Assign Students

a. Click “Assessments” tab.

Choose “Manage Sessions”.

b. Click on gray arrow to expand school selection. Click on school name to select/highlight.

c. Click on Schedule Session button.

Slide 45

Test Sessions – Demo 1 Create a Test Session and Assign Students

d. Select test from the Test Group drop down and then Click on the Test Name in the list to choose/highlight.

e . Click the checkbox to “Allow Test Breaks” between subtests. TAS will default to an Access Code. Sites can change if desired.

f. Click the Test Details panel tab to open Test Details window.

Slide 46

Test Sessions – Demo 1 Create a Test Session and Assign Students

g. Add Test Details – Enter a Test Session Name, Start and End Date (must be in test window), Time and other details.

h. Click the Add Student panel tab to Add Students to the test session.

Slide 47

Test Sessions – Demo 1 Create a Test Session and Assign Students

i. Add students to the Test Session by clicking the Add Student button.

Slide 48

Test Sessions – Demo 1 Create a Test Session and Assign Students

j. Navigate to the Class in the Group Selector panel.

k. Click the check box next to the student name.

l. Click OK.

m. Click the Add Proctor panel tab to open Add Proctor panel.

Slide 49

Test Sessions – Demo 1 Create a Test Session and Assign Students

n. Add a proctor to the Test Session by clicking the Add Proctor button.

FAQ Tip: Q: We do not use Test Proctors at our school. Why do I need to add a Test Proctor to the Test Session?

A: Adding a Test Proctor to the Test Session allows that user to easily find the Session and create Test Tickets. Setting a Test Proctor in the ISTEP+ Online TAS does not indicate that person is required to serve as a Test Proctor during the Test Session.

Slide 50

Test Sessions – Demo 1 Create a Test Session and Assign Students

o. Navigate to the School in the Group Selector panel.

q. Click OK.

r. Click Save.

p. Click the check box next to the User Account.

Slide 51

Test Sessions – Demo 1 Create a Test Session and Assign Students

s. The Test Session has been successfully created.

Slide 52

Test Sessions – Demo 1 FAQ Tips – Untimed Test and Access Codes/Breaks

** FAQ Tip Q: Why is the test “Untimed”? I thought all operational

ISTEP+

and

IREAD-3

tests were timed.

A: The tests

are

timed tests with time limits. TAS offers an option to manage the time limits via the computer – which would automatically end the student testing session if time runs out. Due to local circumstances that might occur during testing, the tests are timed in the classroom by the test examiner instead of by the application.

** FAQ Tip Q: Why would I choose to Allow Test Breaks? We do not plan on taking any breaks during a subtest.

A: The breaks are between subtests. This adds to test security. Choosing to Allow Test Breaks is required by IDOE policy.

Q: What is a “Test Access Code” and why is it important? Can I change the Code? A: Access codes are the “keys” to access the test content. The TAS will default to Test Access Codes. These can be changed during Test Session creation or anytime prior to the first student logging into the test.

Slide 53

Test Sessions – Demo 1 FAQ Tips – Unable to find a Test Session?

** FAQ Tip Q: I cannot find any Test Sessions for my School. Where are the Sessions?

A: If the Test Session was created at the Corporation Level, assigning a Test Proctor at the School Level will aide the user in finding the session.

Slide 54

Test Sessions – Demo 2 Print Test Tickets for a Test Session

Demo 2: Print Test Tickets for a Test Session a. Click the Assessments menu tab; then choose “Manage Sessions”.

b. Click on Test Session to highlight and select the test session.

c. Click on the “Print Test Tickets” button to view and print test tickets (individual, multiple or summary). d. Choose a test ticket sort level option (by corp, school or teacher).

e. Click on the test ticket type desired. Individual Test Tickets - Generates single page test ticket for a student; Multiple Test Tickets - Provides option to generate multiple test tickets on a single page.

Summary Test Ticket

PDF

Summary Test Ticket

Excel

- Students testing roster with access codes - Students testing roster with access codes f. If printing multiple student tickets on a page, click on Multiple Test Tickets, open the Adobe print options and then print. Change the page scaling dropdown to multiple pages per sheet to see how a printout would look with 4 tickets per page or more. Click print.

Slide 55

Test Sessions – Demo 2 Print Test Tickets for a Test Session

a. Click “Assessments” tab. Choose “Manage Sessions”.

c. Click “Print Test Tickets” button.

b. Click once on test session to highlight and select the test session.

Slide 56

Test Sessions – Demo 2 Print Test Tickets for a Test Session

d. Choose a test ticket sort level option (by corp, school or teacher).

Slide 57

Test Sessions – Demo 2 FAQ Tips – Lost Test Tickets

** FAQ Tip Q: The Student and/or Summary Test Tickets have been lost. What should I do?

A: If the session has not yet begun (no students have logged in), find and delete the session. Create a new session, assign students and print new test tickets. The Access Codes will be different in the new session.

If the session has begun, students have logged in, or more students will be testing, find and open the test session, go to the Add Student panel, and remove all students who have not yet tested. Create a new test session and assign those students. Print new test tickets for the new test session.

Slide 58

Test Sessions – Demo 3 View Test Session Status and Mark Invalidations

Demo 3: View Test Session Status and Mark Invalidations a. Click “Assessments” tab; then Choose “Manage Sessions”.

b. Click test session to highlight and select the test session.

c. Click “View Status” button.

d. The next screen displays the summary test session status for each student. Columns can be clicked to sort based on a heading.

e. Click to open Student Subtest Details to view student status by subtest and to indicate invalidations, if needed.

f. This panel opens to display test session details at the student- and subtest-level. g. To invalidate a subtest, click the box next to the subtest session, click on the Toggle Validation button, and note the Validation Status change to Invalid . To revert to valid, select and click the Toggle Validation button again. Note the status change to Valid after clicking the Toggle Validation button again.

Slide 59

Test Sessions – Demo 3 View Test Session Status and Mark Invalidations

a. Click “Assessments” tab, Choose “Manage Sessions”.

c. Click “View Status” button.

b. Click test session once to highlight and select the test session.

Slide 60

Test Sessions – Demo 3 View Test Session Status and Mark Invalidations

d. This screen displays the summary test session status for each student. The columns can be clicked to sort on that element.

e. Highlight a student record by clicking one time on the record. Click to open Student Subtest Details to view student status by subtest and to mark invalidations, if needed.

Slide 61

Test Sessions – Demo 3 View Test Session Status and Mark Invalidations

f. This panel displays test session details at the student- and subtest-level.

Slide 62

Test Sessions – Demo 3 View Test Session Status and Mark Invalidations

g. To invalidate a subtest, click the box next to the subtest session, click on the Toggle Validation button, and note the Validation Status change to Invalid . To revert to valid, select and click the Toggle Validation button again. Note the status change to Valid after clicking the Toggle Validation button again.

Slide 63

Test Sessions – Demo 4 Mark a Student Test Session “Do Not Score”

Demo 4: Mark a Student Test Session as “Do Not Score” a. Click “Assessments” tab; then Choose “Manage Sessions”.

b. Click test session to highlight and select the test session.

c. Click “View Status” button.

d. Click once on a student record to highlight.

e. Click the Toggle DNS (Do Not Score) button, which is activated after highlighting the student record.

f. Click Yes to confirm the record change to Do Not Score.

g. Note the DNS Status now displays a Y, which indicates that the record will not be scored.

h. To change the record back to Score, highlight the record again and click the Toggle DNS (Do Not Score) button and confirm the selection. Note that the DNS status is now N, which indicates that the record will be scored.

Slide 64

Test Sessions – Demo 4 Mark a Student Test Session “Do Not Score”

a. Click “Assessments” tab. Choose “Manage Sessions”.

c. Click “View Status” button.

b. Click test session to highlight and select the test session.

Slide 65

Test Sessions – Demo 4 Mark a Student Test Session “Do Not Score”

e. Click the Toggle DNS (Do Not Score) button, which is activated after highlighting the student record.

d. Click once on a student record to highlight.

Slide 66

Test Sessions – Demo 4 Mark a Student Test Session “Do Not Score”

f. Confirm the Do Not Score selection by clicking OK.

g. Note the DNS Status now displays a Y, which indicates that the record will not be scored.

Slide 67

Test Sessions – Demo 4 Mark a Student Test Session “Do Not Score”

h. To change the record back to Score, highlight the record again and click the Toggle DNS (Do Not Score) button and confirm the selection. Note that the DNS status is now N, which indicates that the record will be scored.

Slide 68

Test Sessions – Demo 4 FAQ Tips – Wrong Record Marked “Do Not Score”

** FAQ Tip Q: I accidentally marked the wrong student record as “Do Not Score”. How do I correct this?

A: Prior to the close of the operational test window for that test, go back to the test session, locate and highlight the student record, and click to Toggle DNS. Confirm the Do Not Score selection change when prompted.

Important note:

Changes made to Do Not Score selections

after

the test operational window has closed

will not be reflected in the final reports

.

Slide 69

Test Sessions – Demo 5 View Test Session Program Status

Demo 5: View Test Session Program Status a. Click “Assessments” tab; then choose “Program Status”.

b. Choose to view corporation or school level.

c. Select test from dropdown list.

d. Click on an underlined number (blue hyperlink) to view status details.

e. Details are displayed in the box that appears below.

Slide 70

Test Sessions – Demo 5 View Test Session Program Status

a. Click “Assessments” tab.

Choose “Program Status”.

b. Choose to view corporation or school level.

c. Select test from dropdown list.

Slide 71

Test Sessions – Demo 5 View Test Session Program Status

d. Click on an underlined number (blue hyperlink) to view status details.

Slide 72

Test Sessions – Demo 5 View Test Session Program Status

e. Details are displayed in the box that appears below.

Slide 73

TAS Feature Review – Student Management “How to…”

Demo 1: Find and Edit an Existing Student Record (slides 75-78) Demo 2: Add a New Student Record (slides 79-81) Demo 3: Mark a Student Record as “Will Not/Did Not Test” (slides 82-84) Demo 4: Move Student Record to a Different Class/Teacher (slides 85-90) Demo 5: Add/Assign Accommodations to a Student Record (slides 91-95)

Slide 74

Student Management – Demo 1 Find and Edit an Existing Student Record

Demo 1: Find and Edit an Existing Student Record a. From the Groups menu tab, Choose “Manage Students” and then “Student List”.

b. Use the Group Selector feature to navigate to the desired level to filter and view student records. (Corp, School, Class) c. Use the Search Feature to limit the students displayed.

d. Enter the first few letters of the student’s first or last name and click Search.

e. Choose student record from resulting list by double clicking the student record.

f. Make necessary edits to the student record. For example: Assign the Screen Reader accommodation. g. Click Save.

Slide 75

Student Management – Demo 1 Find and Edit an Existing Student Record

a. Click the Groups tab. Choose “Manage Students” and “Student List”.

b. Use the Group Selector feature to navigate to the desired level to filter and view student records. (Corp, School, Class)

Slide 76

c. Use the Search Feature to limit the students displayed.

Student Management – Demo 1 Find and Edit an Existing Student Record

d. Enter the first few letters of the student’s first or last name and click Search.

Slide 77

Student Management – Demo 1 Find and Edit an Existing Student Record

e. Choose student record from resulting list by double clicking the student record.

f. Make necessary edits to the student record. For example: Assign the Screen Reader accommodation. g. Click Save

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Student Management – Demo 2 Add a New Student Record

Demo 2: Add a New Student Record a. Click the Groups tab; then choose “Manage Students” and “Student List”.

b. Use the Group Selector feature to navigate to the desired level to filter and view student records and confirm that the student record is not already present. (Corp, School, Class) c. Click the + symbol to open the Add Student panel.

d. Enter student record data.

e. Use the Group Selector panel to locate the teacher assignment. Click the box to the left of the teacher name to assign the student record to a class/teacher.

f. Enter additional student record data and assign accommodations, if needed.

g. Click Save.

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Student Management – Demo 2 Add a New Student Record

a. Click the Groups tab. Choose “Manage Students” and “Student List”.

b. Use the Group Selector feature to navigate to the desired level to filter and view student records and confirm that the student record is not already present. (Corp, School, Class)

Slide 80

c. Click the + symbol to open the Add Student panel.

Student Management – Demo 2 Add a New Student Record

d. Enter student record data.

e. Use the Group Selector panel to locate the teacher assignment. Click the box to the left of the teacher name to assign the student record to a class/teacher.

f. Enter additional student record data and assign accommodations, if needed.

g. Click Save.

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Student Management – Demo 3 Mark a Student Record as “Will Not/Did Not Test”

Demo 3: Mark a Student Record as “Will Not/Did Not Test” a. Click Groups tab; then choose “Manage Students” and “Will Not /Did Not Test”.

b. Use the Group Selector feature to navigate to the desired level to filter and view student records. (Corp, School, Class) c. Note current designation: “No” indicates the student is an active student at the current school and will test. “Yes” indicates that the student has moved or will not test.

d. Change designation by first clicking the box next to the student record.

e. Click on the Toggle Moved Out of School button. Each click changes the designation between Yes/No.

f. Note the confirmation and new designation following the selection.

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Student Management – Demo 3 Mark a Student Record as “Will Not/Did Not Test”

a. Click the Groups tab. Choose “Manage Students” and “Will Not/Did Not Test”.

b. Use the Group Selector feature to navigate to the desired level to filter and view student records. (Corp, School, Class)

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Student Management – Demo 3 Mark a Student Record as “Moved/Not Testing”

e. Click on the Toggle Moved Out of School button. Each click changes the designation between Yes/No.

d. Change the designation by first clicking the box next to the student record.

c. Note current designation: “No” indicates the student is an active student at the current school and will test. “Yes” indicates that the student has moved or will not test.

f. Note the confirmation and new designation following the selection.

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Student Management – Demo 4 Move a Student Record to a Different Class

Demo 4: Move Student Record to a Different Class/Teacher a. Click the Groups tab; then choose “Manage Students” and “Student List”.

b. Use the Group Selector feature to navigate to the desired level to filter and view student records. (Corp, School, Class) c. Use the Search feature to filter the list of student records.

d. Enter the first few letters of the student’s first or last name and click Search.

e. Double-click the student record to open the record.

f. Use the Group Selector feature to view available classes.

g. Use the Group Selector feature to select a different class/teacher.

h. Click Save.

i. Note the new class designation.

Slide 85

Student Management – Demo 4 Move a Student Record to a Different Class

a. Click the Groups tab. Choose “Manage Students” and “Student List”.

b. Use the Group Selector feature to navigate to the desired level to filter and view student records and confirm that the student record is not already present. (Corp, School, Class)

Slide 86

Student Management – Demo 4 Move a Student Record to a Different Class

c. Use the Search feature to filter the list of student records.

d. Enter the first few letters of the student’s first or last name and click Search.

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Student Management – Demo 4 Move a Student Record to a Different Class

e. Filtered records appear. Double-click the student record to open the record.

f. Use the Group Selector feature to view available classes.

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Student Management – Demo 4 Move a Student Record to a Different Class

g. Use the Group Selector feature to select a different class/teacher.

h. Click Save.

i. Note the new class designation.

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Student Management – Demo 4 FAQ Tips – Student Moved to a Different School

** FAQ Tip Q: I need to move a student from one school to another school in my corporation. Is that okay?

A: While it is possible within TAS to move a student from one school to another school,

please do not move students between schools.

If a student moves from one school to another school within or outside of the corporation: 1) The student record at the originating school should be flagged “Moved/Not Testing”. It is not necessary to remove the student record from a testing session.

2) A new student record should be created at the new school. 3) The new student record should be assigned to test sessions at the new school.

4) Consult with the IDOE if you are not sure if the student should test at the new school.

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Student Management – Demo 5 Assign Accommodations to Multiple Student Records

Demo 5: Assign Accommodations to Multiple Student Records a. Click the Groups tab; then choose “Manage Students” and “Assign Accommodations”.

b. Use the Group Selector feature to navigate to the desired level to filter and view student records. (Corp, School, Class) c. You can add additional filter information to further reduce the student records returned.

d. Choose Apply.

e. Note the resulting records after the filter has been applied.

f. Click this box to select all records. To select individual records, click the box next to the student record.

g. Click Edit Accommodations to display the accommodations selection panel.

h. Choose accommodation to Add or Delete. In this example, we are adding Screen Reader.

i. Click submit and check the result.

Slide 91

Student Management – Demo 5 Assign Accommodations to Multiple Student Records

a. Click the Groups tab. Choose “Manage Students” and “Assign Accommodations”.

b. Use the Group Selector feature to navigate to the desired level to filter and view student records. (Corp, School, Class)

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Student Management – Demo 5 Assign Accommodations to Multiple Student Records

c. You can add additional filter information to further reduce the student records returned.

d. Choose Apply.

e. Note the resulting records after the filter has been applied.

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Student Management – Demo 5 Assign Accommodations to Multiple Student Records

f. Click this box to select all records. To select individual records, click the box next to the student record.

h. Choose accommodation to Add or Delete. In this example, we are adding Screen Reader.

i. Click submit and check the result.

g. Click Edit Accommodations to display the accommodations selection panel.

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Student Management – Demo 5 FAQ Tip - Was an Accommodation Assigned for TTS?

** FAQ Tip Q: How can I determine if a student has been assigned the Screen Reader (text to speech) accommodation setting

before

the student logs into take the test?

** FAQ Tip A: Option 2 Review the Summary Test Ticket – Are any students indicated for the Screen Reader Accommodation?

If yes, review the Student listed as testing in the session. Do you see Screen Reader listed under Accommodation?

** FAQ Tip A: Option 1 Review the Student Record, Specific Accommodations. Has Allow Screen Reader been selected?

Slide 95

TAS Feature Review – Manage Users and Hierarchy “How To…”

Demo 1: Find and Edit an Existing Class Record (Teacher) (slides 97-99) Demo 2: Add a New Class Record (Teacher) (slides 100-102) Demo 3: Find and Edit an Existing User Account (slides 103-105) Demo 4: Add a New User Account (slides 106-108)

Slide 96

Manager Users and Hierarchy – Demo 1 Find and Edit an Existing Class Record

Demo 1: Find and Edit an Existing Class Record (Teacher) a. Click the Groups tab; then choose “Manage Hierarchy”.

b. Use the Group Selector feature to navigate to the desired level to filter and view records. (Corp, School) c. To open a record, either double-click the record or click one time and choose the Edit feature button.

d. Edit details.

e. Click Save.

Slide 97

Manager Users and Hierarchy – Demo 1 Find and Edit an Existing Class Record

a. Click on the Groups tab. Choose “Manage Hierarchy”.

b. Use the Group Selector feature to navigate to the desired level to filter and view records. (Corp, School)

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Manager Users and Hierarchy – Demo 1 Find and Edit an Existing Class Record

d. Edit details.

c. To open a record, either double-click the record or click one time and choose the Edit feature button.

e. Click Save.

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Manager Users and Hierarchy – Demo 2 Add a New Class Record

Demo 2: Add a New Class Record (Teacher) a. Click on the Groups tab; then choose “Manage Hierarchy”.

b. Use the Group Selector feature to navigate to the desired level to filter and view records. (Corp, School) c. Click the + symbol to open the Add Group panel to add a class.

d. Enter class data.

e. Use the Group Selector feature to select a school assignment for the new class. f. Click Save.

g. The class will now be available for student record assignment.

Slide 100

Manager Users and Hierarchy – Demo 1 Find and Edit an Existing Class Record

a. Click on the Groups tab. Choose “Manage Hierarchy”.

b. Use the Group Selector feature to navigate to the desired level to filter and view records. (Corp, School)

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Manager Users and Hierarchy – Demo 2 Add a New Class Record

c. Click the + symbol to open the Add Group panel to add a class.

d. Enter class data.

f. Click Save.

e. Use the Group Selector feature to select a school assignment for the new class. g. The class will now be available for student record assignment.

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Manager Users and Hierarchy – Demo 3 Find and Edit an Existing User Account

Demo 3: Find and Edit an Existing User Account a. Click the Groups tab; then choose “Manage Users”.

b. Use the Group Selector feature to navigate to the desired level to filter and view records. (Corp, School) c. To change a user’s password, click on the user record one time to highlight and then click the Change Password button. This opens the Change Password panel.

d. Enter the new password, confirm and click Save.

e. To edit user account details, double-click the user record, or click one time and click the Edit tool. This opens the Edit User panel.

f. Enter edits to the user profile.

g. Click Save.

Slide 103

Manager Users and Hierarchy – Demo 3 Find and Edit an Existing User Account

a. Click the Groups tab. Choose “Manage Users”.

b. Use the Group Selector feature to navigate to the desired level to filter and view records. (Corp, School)

Slide 104

Manager Users and Hierarchy – Demo 3 Find and Edit an Existing User Account

c. To change a user’s password, click on the user record one time to highlight and then click the Change Password button. This opens the Change Password panel.

d. Enter the new password, confirm and click Save.

g. Click Save.

e. To edit user account details, double-click the user record, or click one time and click the Edit tool. This opens the Edit User panel.

f. Enter edits to the user profile.

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Manager Users and Hierarchy – Demo 4 Add a New User Account

Demo 4: Add a New User Account a. Click the Groups tab; then choose “Manage Users”.

b. Use the Group Selector feature to navigate to the desired level to filter and view records. (Corp, School) c. Click the + symbol to open the Add User panel and add a new User account.

d. Enter user profile data. Please include an email address.

e. Use the Group Selector feature to select a corporation or school assignment for the new user account. f. Click Save.

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Manager Users and Hierarchy – Demo 3 Find and Edit an Existing User Account

a. Click the Groups tab. Choose “Manage Users”.

b. Use the Group Selector feature to navigate to the desired level to filter and view records. (Corp, School)

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Manager Users and Hierarchy – Demo 4 Add a New User Account

d. Enter user profile data. Please include an email address.

e. Use the Group Selector feature to select a corporation or school assignment for the new user account. c. Click the + symbol to open the Add User panel and add a new user account.

f. Click Save.

Slide 108

Wrap up - Q & A

Questions?

Answers Slide 109