Transcript Welcome! [lsntap.org]

Welcome!
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 If you joined with a microphone and
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 If your mic & headset is not working,
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 We will begin promptly at the top of
the hour.

LM 201: Advanced
LegalMeetings Recording,
Editing & Posting
Presenter – Gene Donney
 Presenter – Madhu Lakshmanan

Please let us know your questions and
comments during the training
Maximize/minimize your
screen with the chevron
symbol
 Telephone participants need
to enter their audio pin
 Ask a question in the
questions log
 Raise your hand

Ensuring we can hear you
Mic & Speakers users should make sure
the microphone volume is turned up.
 You can always switch to telephone at
anytime in the training.


Ensure that you have not muted yourself
Un-muted
Muted
Questions?

Raise your hand!
Today’s training…
…is being recorded
…will be archived on our website

Registered attendees will receive an email
with a link to this information once it has
been posted
A few notes about today’s training

Please note this is an advanced training. If you require
clarification, kindly raise your hand.

There are many different solutions to recording, editing
& posting trainings into a archive. This training is
designed to provide steps that are most compatible
with G2M / G2W. Every technology highlighted in this
training is available to your program for free!

Other recorded materials that are substantially shorter
in run time and smaller in file size have many more
hosting option such as youtube.
Agenda

Reviewing the basics and mechanics of
recording

Editing a recorded file

Storing (hosting) a recorded file

Posting to a web location
What are the recording options?
Let’s test your knowledge!
A quick refresher on GoToMeeting
& GoToWebinar recording.
Recording in GoToMeeting

In the top panel
navigation, click
on “view.”

Enable
“recording.” Be
sure that the
word recording
is checked.
Choose the Correct Preferences
.WMV format is
highly
recommended.
 The “GoTo”
format can not
be edited or
privately hosted.
 Be sure audio
recording is
checked.

G2M Recording in progress
Audio
preferences can
not be changed
once recording
begins.
 Be sure you
have selected
the proper file
transfer
location.

Recording in GoToWebinar

In the top panel
navigation, click
on “view.”

Enable
“recording.” Be
sure that the
word recording
is checked.
Choose the Correct Preferences
.WMV format is
highly
recommended.
 The “GoTo”
format can not
be edited or
privately hosted.
 Be sure audio
recording is
checked.

G2W Recording in progress

Audio preferences
can not be
changed once
recording begins.

Be sure you have
selected the
proper file transfer
location.
Important Recording Tips
Only those phone attendees who have
successfully entered the audio pin will be
recorded.
 Only someone designated as an
organizer may record!
 You may have multiple organizers in both
GoToMeeting & GoToWebinar.

Post recording Tips
Please be patient. It may takes a few
minutes before your recording file begins
converting.
 Please remain patient! If it was a large,
robust training, it may take up to sixty
minutes for the transfer to be completed.
 Make sure you know where the file is
stored.

Keep Your Recordings Organized



They can be stored on
a computer hard drive
or in a shared storage
area.
Most recordings should
be less than 100MB in
file size.
If the recording
organizer is not the
editor / poster, you can
use yousendit.com (or
similar service) for
transferring files.
What is your experience with
editing & posting recording?
Editing a wmv file generated
through G2M or G2W
NTAP recommends that Movica be
used for .wmv file editing
Introducing Movica
Movica is an open-source project on
SourceForge.net
 It lets you edit .wmv files (among other things)
 Your computer should be running at least Win
XP, have the .NET platform (almost always
installed with one of those automatic Windows
Updates) and the Windows Media Player
 It does a good job with basic movie editing but
does not provide features such as separate
sound editing, conversion into other formats
etc. yet.

A note about viewing streaming
video while in G2M / G2W
You may not see any video inside the
Movica demo window.You may not see
any other video that someone is sharing
via their screen either. This is because
there are hardware acceleration settings
that are associated with your display unit.
 Unless you are familiar with these settings
we suggest that you do not change them
on your computer just for this purpose.

How to begin editing


Open your movie file
(.wmv). It takes a minute
or two to load it all into
memory.
Notice the controls at
the bottom of the player.
Editing out the training introduction
Play the movie and click the ‘Selection Start’ or
press [Home] on keyboard.


At the point where you want to end the
selection click the ‘Selection End’ or press
[End] on keyboard.

Your selected clip is placed
in the right pane. Repeat
with every segment that
you wish to remove.
Preview your movie before saving

Highlight all the clips on the right (that you want to
remove from your movie) and then click
Play  Play Not Selected.You will be able to preview
what your movie will now look & sound like.
Save your new edited movie

Highlight all the clips on the right (that you want to
remove from your movie) and then click
File  Save Without Selected Parts.You will be
prompted for a filename.
Other Movica Save options
It is possible that you might want to save
the parts you selected to saved and the
rest to be discarded. This is done by just
File Save selected Parts.
 To save each of the selections as a
separate file, click on File Save
Selections as separate files.

Plenty of Keyboard shortcuts
Keyboard shortcuts help with precision editing!
 If a clip on the right pane is highlighted, the Left
& Right arrow keys fine tune the clip start
position while [Shift+Left] and [Shift+Right] fine
tune the clip end position.
 There are other editing tasks such as splitting
or joining that you can do with Movica, just play
with the options.
 Make sure to work on a copy of the recording
so that nothing is lost in error.

Movica resources available online

Please visit
http://vani.bhargav.go
oglepages.com/movic
ahelp
Other Editing Options

Camtasia is another strong option
featuring more advanced capabilities for
editing.

Please note, however, that Camtasia is not
free. $$$
What hosting resources are
available to your program?
Storing (hosting) a recorded and
edited file
In order to post these files to a website,
the files need to be hosted. NTAP
suggests Screencast.com as a free hosting
tool.
What is hosting?
Hosting is an arrangement in which a web host (often an
internet service provider) maintains clients' websites on its
computers and provides related services. These services
may include leasing of hard disk space, maintenance of
hardware and software, provision of backup and security,
content integrity, credit card processing, email boxes, and
high speed internet connection.
Create your user account
Signing up is very easy. Make sure
you choose the free option.
Once an account is created, login
Add recorded training to you media
library by browsing your file folders

Simply click
browse and search
for the desired file
location.

Download time
varies depending
upon file size.
Completed download

Be sure your file is
completely
downloaded before
you procede.

A check mark
indicates a
successful
download.
Additional options menus
A quick note about other hosting
options for your archive

If your program has a server you can post
your recorded files directly to your sever.

A video server is preferred if you happen
to have access to a video server.
Posting a recording hosted on
screencast.com to your site
Please note individual sites and
content management systems may
require slightly different steps
Access the embedded share link
Post the link into your page

If you have access to the source page of
your site or use a content management
system, you can paste the html code that
you just copied and view the movie clip
running on your site in its own window.
Drupal NTAP Site Example

Please note that
some content
management
systems will
require that the
embedded link be
pasted into the
html editor.
Paste the code into your content
management system.
Let’s review
Let’s see how much we’ve learned
during today's training.
Resources
PowerPoint slides, the resource page and a
recording of this training (imagine that ;~) ) will
be available at http://www.lsntap.org/LM201.
 For large file transfers, use yousendit.com.
 For editing .wmv files, download movica from
http://downloads.sourceforge.net/movica/Setup
Movica_Beta6_6.msi?download
 For hosting recorded files, visit screencast.com
to sign up and begin.

Questions, Answers & Discussion
Thank you for attending today’s training.
Please contact Gene Donney,
[email protected], for additional support.