Transcript Slide 1

4
On the Add Users screen,
select the name of your
delegate and click Add.
When you are finished, click
OK.
5
In the Delegate
Permissions box,
determine the level of
permissions for each
delegate.
Microsoft Outlook 2003 makes it possible to delegate one or more people
to read and create items in your Outlook account and to respond to email messages on your behalf. This can be useful if you receive a high
volume of e-mail messages and have limited time to respond to each.
Using this guide, you will learn how to:
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Add a Delegate
Open a Delegated Outlook Folder
Change Delegate Access Levels
Remove a Delegate
For information on sharing calendars, see Get Started with Sharing
Outlook Calendars at insert your URL.
Add a Delegate
When you add a delegate to your Outlook account, you share certain
selected folders with that person and give him or her permission to take
specific actions on your behalf.
Be thoughtful when providing delegate access to your Outlook folders.
Provide access only to trusted sources.
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On the Tools menu, click
Options.
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In the Options box, click
the Delegates tab.
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Click Add.
By default, delegates have
Editor permissions on your
Calendar items and Tasks,
and receive copies of your
meeting-related messages.
To modify these levels, or to
add permissions for other
Outlook categories, click the
arrow next to the category
and chose a level.
Notes
• To automatically send an explanation of permissions to your delegate,
select the check box on the Delegate Permissions dialog box.
• To set up access so a delegate receives all of your meeting requests and
responses, and you receive none, select the check box at the bottom of
the Options dialog box.
This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT.
© 2007 Microsoft Corporation. All rights reserved.
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Open a Delegated Folder
When someone has granted you delegate access, you may open that
person’s Outlook folder from your own computer and begin your delegate
responsibilities.
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On the File
menu, point to
Open and then
click Other
User’s Folder.
Change Delegate Access Levels
You may modify permissions for a delegate at any time.
1
On the Tools menu, click Options.
2
Click the Delegates tab.
3
Select the name of a delegate and click Permissions.
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For each Outlook folder or item you want to change for this delegate,
open the menu and select a new permission level.
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When you are done, click OK.
Type the full name or alias of the person who granted you delegate
access. Click Name to browse the Global Address List for the
name.
Remove a Delegate
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Click the arrow next to Folder Type to select the folder to access.
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On the Tools menu, click Options.
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Click OK. The designated folder opens in a new window, replacing
your own folder of that name.
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On the Delegates tab, select the Delegate name you
wish to remove.
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Click Remove.
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Click OK.
Note To maintain access to your own Outlook folder as well as the delegated
folder, before you begin the process above, right-click the specified folder
(Inbox, Calendar, etc.) and click Open in New Window. A second instance of
the folder appears. Now apply the instructions above to this secondary window.
Your original folder will be available while the delegated folder opens in the
second window.
This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT.
© 2007 Microsoft Corporation. All rights reserved.
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