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Country X Joint UN Team on AIDS
Proposed Management Arrangements
Presentation to the UNCT
[Venue], [Date]
Context

The establishment of Joint Teams on AIDS has emerged within the larger
context of both UN reform and international efforts to improve aid
effectiveness.

In March 2005, London meeting on “Making the Money Work: The Three Ones
in Action” established the GTT.

Imperative to create Joint UN Teams on AIDS comes directly from the
recommendations of the GTT issued in June 2005.

Subsequently endorsed by the UN General Assembly September 2005 World
Summit, UNAIDS PCB and the Executive Boards of UNICEF, UNDP, UNFPA,
Global Fund.

In December 2005, the UN Secretary General directed all UN Resident
Coordinators to establish a joint UN Team on AIDS at the country level with one
joint program of support.

On 19 May 2006, the Chair of the UN Development Group and the Executive
Director of UNAIDS sent to all UN Resident Coordinators a Guidance Paper
outlining the “Proposed Working Mechanisms for Joint UN Teams on AIDS at
Country Level”.
Joint Teams Concept
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
Building on existing mechanisms
Transformation of TWG
Function within RC system
Defined roles and responsibilities
Defined accountability mechanisms
Joint planning and programming
Key characteristics
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Simplification and harmonisation of UN support
Accountability lines, mechanisms for
enforcement
Clarity on roles and responsibilities, technical
support division of labour
Entry point for technical support
Unification and integration of UN support in
national frameworks
Strengthened UNDAF
Composition

The team should be made up of all UN staff working full- or part-time on AIDS
throughout the UN system.
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The Technical Working Group, where it currently exists, should become the
Joint UN Team on AIDS.

The Resident Coordinator and UN Theme Group on HIV/AIDS will determine the
precise composition of the team, whether any type of selection criteria is
necessary, if members will be nominated or appointed, and who will constitute
the core team .

A core group of a manageable size may be convened to meet more frequently,
and to collect, synthesize and disseminate information to the wider team.

Working groups (or task forces) in specific technical areas (i.e. Prevention,
treatment and care, etc.) can be arranged to provide programmatic direction in
these areas and to provide a forum for interaction with donors, stakeholders,
civil society, etc.

Together, working groups plus the core team constitute the Joint Team on
AIDS.
The experience in the ESA and
how we can build on it….
√
Non-negotiable. Can use as it is…
√
To be adapted to country
context
√
To be developed
Overall principles and
purposes of the Joint Team
√
• Harmonization: one UN team, one flag, one voice and one
programme at the country level.
• Alignment: a more unified and optimal joint action of UN
agencies in support of a scaled-up national response, based
on the “Three Ones” principles.
• Simplification: a common entry point for all stakeholders at
the country level to more easily access the full range of
AIDS-related UN services, based on agency technical
comparative advantage.
• Accountability: a collective performance instrument in
support of agreed common outcomes and outputs of the
national plan, through the Joint UN HIV/AIDS Programme of
Support.
• Impact on lives: expanded prevention, treatment, care and
support, and reduced HIV infection levels.
Terms of Reference for the Joint Team
(generic)
√
•
To support the national AIDS coordinating authority in its efforts to:
(a) implement an accelerated national response, and (b) resolve
impediments to implementation.
•
To constitute an entry point for national stakeholders to access
HIV/AIDS technical assistance from the UN system.
•
To facilitate and monitor the joint UN HIV/AIDS Programme of Support,
based on the country UN Development Assistance Framework.
•
To provide technical advice to and follow up on decisions made by the
UN Theme Group on HIV/AIDS; and
•
To assist the Theme Group in its function of liaison with global and
regional problem solving mechanisms (i.e., Global Joint Problem
Solving and Implementation Support Team and Technical Support
Facilities).
Composition of the Joint Team
All Programme [Operational] level UN staff working on the ground on AIDS*
UN Agencies
FAO
UNAIDS
UNDP
UNESCO
UNFPA
UNHCR
UNICEF
WFP
WHO
Total
No of Staff
Full-time
Part-time
2
-
2
4
4
-
4
3
1
3
2
1
8
5
3
2
0
2
12
9
3
2
0
2
4
3
1
41
26
15
* To be selected based upon mapping and criteria agreed upon by UNCT/Theme Group
Organogram for the UN Joint Team (Country V)
Resident Coordinator
Meets
Every two weeks
UNCT/TG
Core Group/Executive – Convenor UCC
UN Learning Strategy
Cluster/WG convenors + rep from non convening agencies
(Convenor: ILO – all participating agencies
Joint Team on AIDS
(all UN FT Programme Staff working on HIV & AIDS +)
National Capacity, Mainstreaming, Coordination &
one M&E (Convenor: UNDP – all participating agencies
HIV Prevention
(Convenor: UNAIDS – all participating agencies)
Treatment
(Convenor: WHO – all participating agencies)
Humanitarian Response
(Convenor: HNA CLUSTER COORD &
SUB CLUSTER COORD – all participating agencies)
Mitigation and Support
(Convenor: UNICEF – all participating agencies)
Meet every two weeks to
establish and during NSP
process then monthly
Meets
quarterly
Organogram for the UN Joint Team (Country W)
Chair: RC
[X. Xxxxxx]
UN Country Team/
Theme Group
on AIDS
[10 members]
Chair: UCC
[X. Xxxxxx]
Core Team on AIDS
(Agency/Secrt.
Focal Officers)
[12 members]
National Policy,
Coordination &
Strategic Planning
Prevention and
Behavior Change
Treatment, Care
& Support
Impact Mitigation
(Socioeconomic &
Psychosocial)
Mainstreaming,
Partnership &
Capacity Building
Research,
Monitoring
& Evaluation
Resources
Mobilization,
Tracking &
Utilization
[X. Xxxxxx]
[X. Xxxxxx]
[X. Xxxxxx]
[X. Xxxxxx]
[X. Xxxxxx]
[X. Xxxxxx]
[X. Xxxxxx]
Forum/TWG/Com.
Forum/TWG/Com.
MPF Excom
MGFCCM
HDG
PMTCT
HIV Testing
BCI
Forum/TWG/Com
Forum/TWG/Com.
ARV
Pediatric care
MOH HIV forum
CHBC
Nutrition
OVC TWG
OVC Steer. Com
Disaster
Forum/TWG/Com.
MIAA
DAGG
Forum/TWG/Com.
Forum/TWG/Com.
Surveillance
Res. Ethics Com.
M&E
Pool donors
HADG
Organogram for the UN Joint Team (Country X)
Resident Coordinator
HIV & AIDS
agenda once a
month
UNCT/Theme Group (HoA)
Meets
quarterly
Meets monthly, prior to
UNCT Meeting
Joint Team
(all UN operational staff working on AIDS)
Core Group (UCC + agency lead designates)
(UNAIDS, UNDP, UNFPA, UNICEF, WB, WFP, WHO)
Three Ones
Meets twice a month or more
frequently as necessary for
programme implementation
and monitoring
Prevention
(UNFPA, UNAIDS, UNICEF, UNIFEM, UNDP, UNHCR, WB, WFP, WHO)
Treatment, Care & Support
(WHO/UNICEF, UNHCR, WFP, WB)
Mitigation
(UNDP, UNICEF, UNIFEM, WFP, WB,)
Organogram for the UN Joint Team (Country Y)
Resident Coordinator
UNCT
Executive Committee
(HoAs from UNDP, UNFPA, UNICEF*, WFP, WHO + UCC)
U
N
A
I
D
S
Meets
weekly
Joint Team on AIDS
(all UN Programme Staff working on HIV & AIDS)
Prevention
Meets
bi-weekly
Meets
quarterly
(Convenor: UNFPA – all participating agencies)
UN Learning Strategy
(Convenor: ILO – all participating agencies)
Core Group
(Focal points from participating agencies)
Leadership, Mainstreaming & Coordination
(Convenor: UNDP – all participating agencies)
Meet
weekly or
bi-weekly
District Response
(Convenor: UNICEF – all participating agencies)
Emergency Response
(Convenor: WFP – IOM, UNHCR, UNICEF, WFP, etc.)
* Current Theme Group Chair
Organogram for the UN Joint Team (Country Z)
Resident Coordinator
Meets
quarterly
UNCT/Theme Group
(HoAs)
HIV Learning Team
Expanded Joint Team
(UNAIDS, UNFPA, UNICEF, WHO,
UNMEE, UNDP, UNHCR, UNAIDS,
FAO, WB, WFP, OCHA)
(Joint Team +Senior
Programme Officers)
Meet twice
a month
Meets
monthly
Joint Team
Meets
monthly
(Working Groups + UCC)
Prevention
(UNFPA, UNICEF, WHO, UNMEE,
UNDP, UNHCR, UNAIDS, WB)
Treatment & Care
Mitigation
(WHO, UNICEF, WB, WFP, UNAIDS)
(UNICEF, WHO, WFP, WB, UNAIDS, UNFPA)
Membership of the Joint Team
(to be adapted to country situation)
√
• UNCT – Membership: all Heads of Agencies plus the UNAIDS
Country Coordinator. Mandatory monthly meetings. – Main
function: Oversee and guide the Joint UN Team.
• Working Groups – Membership: All programme/project
managers and officers directly concerned by thematic area,
plus invited stakeholders. Meets monthly or more frequently as
necessary – Main function: Implement and monitor relevant
component(s) of the UN Joint Annual Workplan.
• Joint Team – Membership: All UN programme [“Operational
Level”] staff working on HIV and AIDS (full-time and part-time).
Meets every two months – Main functions: 1) Facilitates and
monitors the Joint UN Program of Support on AIDS and Annual
Workplans; 2) Provides technical advice to and follow up on
decisions made by the UNCT.
Role of the UN
Resident Coordinator
•
•
•
•
•
•
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Ensures formation of the AIDS Team.
Builds consensus on the final results matrix on AIDS that will appear
in the UN Development assistance Framework (UNDAF).
Provides overall UN leadership, advocacy and guidance on AIDS, and
represents the UN system to head of state; ensures that AIDS remains
high on national agendas.
Ensures that Heads of Agencies are accountable for agency
contributions towards the joint programme deliverables.
Intervenes as needed to resolve impediments and make decisions in
the interest of AIDS Team effectiveness (involving Regional Directors
Team as necessary).
Reports on the performance, functioning and workplan of the AIDS
Team as part of the Resident Coordinator annual report.
The Resident Coordinator may choose to delegate certain
responsibilities to the HIV/AIDS Theme Group Chair.
Role of the UN Heads of Agency (HoAs)
√
 Officially designates participation of staff members on the AIDS
Team.
 May revise job descriptions (where necessary) to reflect
participation in the Team as a key responsibility.
 Works with the Resident Coordinator and UNAIDS Country
Coordinator to determine appropriate performance evaluation
mechanisms, incentives and sanctions for AIDS Team members.
 Accepts overall accountability for annual deliverables of that
agency as agreed upon by the Team, including resource
mobilization at the agency level.
 One agency head will also be appointed as Theme Group Chair,
to facilitate meeting and decision-making among the group.
 As members of UN Country Team and HIV/AIDS Theme Group,
contribute to overall policy and programmatic guidance of AIDS
Team members, and participate in approving the programme of
support and annual workplans.
Role of the Joint Team key members:
UNAIDS Country Coordinator
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As convenor and facilitator of the AIDS Team, ensures its effective
functioning by convening meetings, synthesizing and disseminating
information, and strategically planning and advocating the AIDS Team’s
collective response.
As a full member of the UN Country Team and an integral part of the
Resident Coordinator system, provides policy and technical advice as
well as advocates for and mobilizes effective action on HIV/AIDS by
cosponsors and agencies.
Ensures that the AIDS Team’s annual work plan is implemented.
Identifies impediments to achievement of annual deliverables, and
informs the Resident Coordinator when intervention is necessary.
Provides regular implementation reports to the HIV/AIDS Theme Group,
and ensures that their policy directives are carried out.
Ensures appropriate financial management for operation of the AIDS
Team.
Represents the UNAIDS and the AIDS Team to external partners as
needed, and consistent with the representation guidelines.
Carries out other functions, as designated by the Resident Coordinator
or HIV/AIDS Theme Group Chair.
Role of the Joint Team key members:
Individual Joint Team Members
√
 Contributes to the development, implementation and
monitoring of the HIV/AIDS Programme of Support.
 Attends all AIDS Team meetings and follows-up on
action points.
 Provides technical advice to UNAIDS Country
Coordinator/UN Theme Group/government/individual
agencies on their area of expertise.
 Keeps their Head of Agency informed of AIDS Team
activities.
 Represents the AIDS Team in various government-led
technical working groups, committees or forums, as
requested by UNAIDS Country Coordinator based on
division of labour, presence and capacity.
Role of the Joint Team key members:
Designated UN Technical Support Leaders
•
•
•
•
•
•
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Exercise technical leadership and provide the best expert UN
opinion on the designated technical support area.
Act as a point of contact for government and other stakeholders
requiring assistance with the designated technical support area.
Responsible for identifying, brokering and facilitating the provision
of technical support in the technical support area – liaise with
regional TSF and GIST.
Serve as a clearing-house for information in the designated
technical support area, and ensure that all partners are kept abreast
of the latest information from key working groups and forums.
Occasionally, convene, facilitate, coordinate and chair work
planning meetings on the designated technical support area.
Represent – and report back to – the Joint Team in agreed national
forums and (sub)sector technical working groups, committees and
task forces, etc.
Designated UN Technical Support Leaders*
[Country]
√
OVERALL UN SYSTEM LEADERSHIP, ADVOCACY AND
GUIDANCE ON AIDS, AND REPRESENTATION TO THE HEAD
OF STATE
X. Xxxxxxxxxxxxx
UN Resident Coordinator
NATIONAL POLICY, COORDINATION, STRATEGIC PLANNING
AND RESOURCE MOBILIZATION
X. Xxxxxxxxx
UNAIDS Country Coordinator
PREVENTION AND BEHAVIOR CHANGE
UN Technical Leaders
(Agency Focal Points)
1. Information and education, condom programming,
prevention for young people in and out of school
X. Xxxxxxxxx
2. Prevention of mother to child transmission (PMTCT)
X. Xxxxxxxxx
3. HIV prevention in healthcare settings (blood safety, STIs,
HIV testing, STIs)
X. Xxxxxxxxx
4. Prevention targeting vulnerable and high-risk groups (CSW,
MSM, prisoners, IDUs)
(same as #1)
5. HIV and AIDS among refugees & internally displaced
X. XXxxxxxxx
* To be selected based upon mapping, SWOT analysis, and criteria agreed upon by UNCT
Designated UN Technical Support Leaders
[Country]
TREATMENT, CARE, SUPPORT AND IMPACT MITIGATION
Technical Leaders
(Agency Focal Personsf)
6. Antiretroviral and opportunistic infection treatment and
monitoring
X. Xxxxxxxxx
7. Dietary/nutrition support for targeted vulnerable groups
X. Xxxxxxxxx
8. Food security and agricultural inputs
X. Xxxxxxxxx
9. Care and support for orphan and vulnerable children (including
PLHA, widows, etc)
X. Xxxxxxxxx
10. Safety nets and macroeconomic impact alleviation
(PRSP/MGDS, MASAF)
X. Xxxxxxxxx
MAINSTREAMING, PARTNERSHIP & CAPACITY BUILDING
11. Advocacy, partnership building and communication
X. Xxxxxxxxx
12. Public sector mainstreaming and strategic planning (PRSP,
legislation, rights, gender)
X. Xxxxxxxxx
13. Private sector mainstreaming and mobilisation
X. Xxxxxxxxx
Mechanisms and working modalities
•
•
•
•
•
•
•
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Each Joint Team member is formally designated through a letter from the
RC, co-signed by the concerned HoA.
Joint Team members are collectively and formally oriented on the Joint
Team concept and operations, and provided with key reference materials
and official guidance notes.
The Technical Support Division of Labour and “Lead Organization”
concept serve as the core foundation for operations of the Joint Team.
As the ultimate UN decision-making and policy guidance body on AIDS,
the UNCT reviews on a [frequency] basis AIDS-related matters to guide the
work of the Joint Team (HIV/AIDS standing agenda of UNCT meetings).
The Core Group meets [frequency], to monitor progress made on the
implementation of the annual workplan, technically vet issues and
propose actions/decisions for review by the Theme Group.
The Joint Team Working Groups meet [frequency] to follow up on the
implementation of main activities of the annual workplan.
Once every [frequency], the Joint Team meets as a whole to review
progress made re the implementation of the annual workplan.
Mechanisms and working modalities
(cont’d)
•
•
•
•
•
•
•
√
The UCC convenes and chairs all meetings of the Core Group
including [monthly/quarterly] meetings of the Joint Team.
The UNAIDS office provides the necessary secretariat support
services to the Joint Team.
All statutory meetings of the Joint Team are recorded, with
attendance taken and minutes circulated in a timely manner to
members, as well as RC/Theme Group Chair.
Field monitoring visits should be undertaken jointly together with
national counterparts.
The Joint Team undertakes an internal mid-year review of the
annual workplan.
As part of the national response review process, a joint and
participatory annual review of the annual workplan is carried out
with the relevant national authorities, key donors and
counterparts.
Collective and individual performance of the Joint Team, vis-à-vis
agreed annual key deliverables, is assessed twice a year.
Joint Team
Performance indicators
•
•
•
•
•
•
•
√
Heads of Agencies have formally designated staff members to
participate in the AIDS Team, and included in their performance
appraisal system clear roles, responsibilities and performance
indicators against which they will be assessed.
The entire AIDS Team has results-based meetings on a regular basis to
move forward the HIV/AIDS Programme of Support.
Working groups have been mobilized, and are providing leadership on
specific issues, or focal points are representing the UN System in
partner-led working groups.
The AIDS Team is being used by national stakeholders as an entry point
for access to HIV/AIDS technical assistance from the UN system.
Clear roles, responsibilities and lines of reporting have been articulated
among different members of the group.
Communication between the AIDS Team and the UN Theme Group on
HIV/AIDS (where there is a distinction) results in effective follow up on
decisions made by the Theme Group.
Mechanisms are in place for effectively working with the global regional
and problem-solving entities (i.e. Global Problem-Solving
Implementation Support Team) and the Technical Support Facilities.
Individual Member
Performance indicators
√
• Attends all meetings regularly and actively
contributes as a team player to the implementation of
the workplan activities.
• Assumes a technical facilitation role to support
national government to scale up programming in his
or her areas of specialization.
• Contributes to problem identification and solving.
• Reports regularly and adequately to supervisors on
AIDS Team activities, decisions, agency
accountabilities towards the achievement of the team
results, and country HIV/AIDS situation
developments.
• Provides effective follow-up in support of the
implementation of all workplan actions and activities
with own agency, national counterparts and partners.
Key reference documents for the Joint Team
•
•
•
•
•
•
•
•
•
•
•
•
•
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Letter from Kofi Annan to the UN Resident Coordinators (12 Dec 2005)
The “Three Ones” in action: where we are and where we go from here (UNAIDS, May
2005)
Paris declaration on aid effectiveness: ownership, harmonization, alignment, results
and mutual accountability (Report of the High Level Forum in Paris, 28 Feb 28-2 Mar 2005)
Making the money work through greater UN support for AIDS responses: The 20062007 consolidated UN technical support plan for AIDS (UNAIDS, Aug 2005)
Global Task Team on improving AIDS coordination among multilateral institutions and
international donors: Final report (UNAIDS, Jun 2005)
The role of the UN system in a changing aid environment: sector support and sector
programmes (UNDG Position Paper, 2 February 2005)
Guidance note on joint programming (UNDG, 19 December 2003)
Developing implementation support plans for country responses to HIV/AIDS
(UNAIDS/UNDGO, September 2004)
UNAIDS technical support division of labor: summary and rationale (UNAIDS, August
2005)
Resource guide for UN theme groups on HIV/AIDS (UNAIDS, March 2005)
Outcome of the UNDG executive committee retreat on strengthening the resident
coordinator system (15 July 2005)
Statement by Kemal Dervis on the occasion of the joint meeting of the Executive
Boards of UNDP, UNFPA, UNICEF and WFP (UNDP, January 2006)
Proposed Working Mechanisms for Joint UN Teams on AIDS at Country Level –
Guidance Paper (UNDGO, 19 May 2006)
Key challenges in establishing the Joint Teams
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What resources, both human and financial, can we dedicate to support
the national response?
Mapping of UN resources
Division of labor: capacity of agencies to “lead” in technical areas?
SWOT analysis, recruitment more senior level
Effective involvement of all UN staff working on AIDS in the Joint
Team?
Participation in working groups or task forces formed
around UNDAF country programme outcomes,
Role of the Theme Group?
Core management group / executive
committee of the Joint Team.
Accountability of individual team members?
Based on
deliverables (key results) of the Joint UN HIV/AIDS Programme of
Support and reflected in performance assessment instruments.
Performance of the Joint Team
Self-assessment tool to be
developed (could be based on tool developed for UNCTs/UNTGs)
Proposal on the
[Country X] Joint UN Team on AIDS
reviewed and formally endorsed
by the UN Country Team
to take effect on:
[day] [month] 2006