Transcript Presentation of Findings Utilization and Space Needs

Please Note:
The following presentation was made by John Bengston and Kate Herbolsheimer of Paulien &
Associates on the Eckerd College campus, April 14 and 15, 2004. The presentation highlights the
preliminary findings for the utilization, space needs, and program migration study being performed
by Paulien & Associates in support of the Eckerd College master plan. Specifically, the
presentation:


Illustrates utilization of existing classrooms and teaching labs; and
Details the preliminary findings for the space needs analysis at target enrollments of 1,800 and
2,000 headcount students.
The presentation does not include migration scenarios as these will continue to be developed
throughout summer 2004.
Paulien & Associates welcomes your comments regarding the following presentation of
Preliminary Findings: Master Plan Facility Utilization, and Space Needs Analysis.
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Preliminary Findings
Master Plan Facility Utilization, and
Space Needs Analysis
April 14-15, 2004
PAULIEN & ASSOCIATES, INC.
Agenda
• Process/Methodology
• Classroom and Laboratory Utilization
• Preliminary Space Needs Analysis
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Process
• Collection of Data
– Room-by-Room Facilities Inventory
Field Verification
– Fall 2003 Course Data
– Fall 2003 Staffing Information
– Enrollment and Staffing Projections
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Process
• Worksessions with campus constituents
– Discussed future programs and growth
– Toured facilities and specialized spaces
• Analysis of Space Needs for Base and
Target Year
– Classroom and Teaching Laboratory
Utilization Study
– Classroom Benchmarking
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Major Types Of Methods
•
•
•
•
Guideline application by space type
Square feet per FTE student or faculty
Peer/aspiration institution comparison
Benchmarking
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Guideline Tools
• University Space Planning by Bareither &
Schillinger (1968)
• WICHE Higher Education Facilities
Planning and Management Manuals by
Dahnke, Jones, Mason, and Romney
(1971)
• CEFPI Space Planning for Institutions of
Higher Education (1985)
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Guideline Tools cont.
• ACRL – Association of College &
Research Libraries
• ACUI - Association of College Unions
International
• Benchmarking
– Science labs
– Art labs
– Specialized spaces
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Range of Guideline
Application Uses
Pure guideline
application
Detailed space
needs analysis
Guideline with
judgments and adjustments
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Planning Definitions
• ASF = Assignable Square Footage
(usable space assigned to a program that is measured
from inside wall to inside wall)
• Space Categories – defined according to Room
Use Code designation and departmental
assignment
• Room Use Codes – defined according to NCES
Postsecondary Education Facilities Inventory
and Classification Manual
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Classroom &
Teaching Laboratory
Utilization Analysis
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Classroom Use by Hour
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Scheduled Classroom
Use by Day and Hour
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Classroom & Lab Utilization
• Measures of utilization
– Weekly room hours of use
– Student station occupancy
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Utilization Components
• Weekly room use hours
(The number of hours per week a room is in
use)
– Some guidelines are based on 45-hour week (9 hours
per day, 5 days per week), others on 70-80 hour
week, others on all hours
– Classroom guidelines are generally between 22-40
hours per week
– Laboratory guidelines are between 11-24 hours per
week depending on the type of lab
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Utilization Components
• Student station occupancy percentage
(The average percentage of seats occupied
during any given hour)
– Classroom use targets are between 60% to 70%
– Laboratory use targets are about 70% to 80%
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Classroom Utilization
Analysis by Room Size
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Classroom Utilization
Analysis by Building
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Cla ssroom & Tea ching La bora tory Utiliza tion Compa risons
Classroom Actual Utilization
Teaching Laboratory Actual
Utilization
Weekly
Student
Assignable
Weekly
Student
Assignable
Room
Station
Square Feet
Room
Station
Square Feet
Hours
Occupancy
per Station
Hours
Occupancy
per Station
Agnes Scott College
18
50%
n/a
5
63%
n/a
Baldwin-Wallace College
24
63%
21
12
69%
46
Butler University
22
61%
n/a
13
66%
n/a
Caldwell College
31
55%
n/a
6
62%
41
Case Western Reserve University
22
56%
20
7
75%
83
College of Mount Saint Vincent
33
58%
18
15
84%
45
Elmhurst College
25
50%
21
11
36%
58
Emory University
29
53%
n/a
n/a
n/a
n/a
Franklin & Marshall College
19
68%
23
12
62%
52
Hobart and William Smith Colleges
23
64%
22
11
55%
50
Johns Hopkins University
24
42%
17
9
61%
37
La Grange College
22
60%
26
9
64%
n/a
Linfield College
24
57%
19
8
61%
78
Loyola College of Maryland
39
62%
21
13
64%
40
Nebraska Wesleyan Univ.
25
52%
25
10
57%
44
Rice University
19
46%
n/a
n/a
n/a
n/a
Salem Academy and College
20
63%
21
n/a
n/a
n/a
Simpson College
28
59%
21
11
64%
44
Swarthmore College
20
59%
19
n/a
n/a
n/a
Union University
23
54%
20
12
61%
n/a
25
57%
21
10
63%
52
Institution
Averages
Actual
Eckerd College
25
58%
Actual
21
13
Goal
Eckerd College
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25
60%
68%
41
Goal
21
13
70%
varies
Compa rison of Lecture Weekly Room Hours a nd Cla ssroom
Inventory by Room Ca pa city Grouping @ 60% SSO
Number of
Section
Number of
Number of
Rooms
Room Capacity
Number of
Capacity
Weekly Room
Rooms Reqr'd @
Reqr'd
Grouping
Existing Rooms
Grouping
Hours
25 Hrs/Wk
Rounded
<21
3
>4 & <13
143
5.72
6
(3)
21 - 30
15
13-18
94
3.76
4
11
31 - 40
2
19-24
180
7.20
7
(5)
41 - 50
3
25-30
58
2.32
3
0
51 - 60
1
31-36
52
2.08
2
(1)
61 - 75
1
37-45
45
1.80
2
(1)
Differnce
76 - 100
2
46-60
15
0.60
0
2
101 - 150
0
61-90
3
0.12
1
(1)
151 - 250
1
91-150
0
0.00
0
1
>250
0
>151
0
0.00
0
0
Total
28
Total
590
23.60
25
3
Weekly Room Hour/Classroom Comparison
16
Number of Existing Rooms
14
Number of Rooms Reqr'd Rounded
Number of Rooms
12
10
8
6
4
2
0
<21
21 - 30 31 - 40 41 - 50 51 - 60 61 - 75
Room Capacity Grouping
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76 100
101 150
151 250
>250
Teaching Lab Utilization
Analysis by Building
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Teaching Laboratory
Utilization by Department
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Space Needs Analysis
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Enrollment Projections
FTE1
Headcount
Base
Year
Residential College
1,631
Target Percent Target Percent
Year A Increase Year B Increase
1,800
10%
2,000
23%
Base Target Percent Target Percent
Year Year A Increase Year B Increase
1,608 1,775
10%
1,972
23%
1. Per Director of Institutional Research: As of FY 03, the FTE calculation for enrolled students no longer includes
students who do not generate revenue. The total residential college figure includes full- and part-time students.
• Staff and Faculty growth mirror student enrollment projections and
desired student/faculty ratio
• Includes approved faculty positions
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Office Space Guideline
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Library Guideline
Existing Cobb Library: 22,900 ASF
New Library: 37,784 ASF
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Existing ASF
Other Acad Dept Space
1%
Other Admn Dept Space
6%
Health Care
1%
Classrooms
14%
Physical Plant
6%
Teaching Labs
11%
Assembly/ Exhibit
8%
Open Labs
2%
Athletics
8%
Research Labs
3%
Recreation/ Fitness
4%
Academic Offices
12%
Student Union
7%
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Admn Offices
8%
Library
9%
NOTE: Excludes Residence Life
Space Needs Analysis - Summary Table
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Space Needs Analysis
Academic Space
•
•
•
•
Classroom space in relative balance – station size
Largest deficit in teaching labs
Research (capstone and faculty)
Deficit in quantity of office and support space
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Space Needs Analysis
Academic Support Space
• Library deficit base year - surplus at target year
• Recreation deficit
• Assembly and Exhibit deficit
– Does not include Chapel
– Does include Dendy-McNair
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Space Needs Analysis
Auxiliary & Other Space
• Athletics' offices
• Student Union and Health Care in relative balance
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Space Needs Analysis
Campuswide Total Space
• Most critical:
– Teaching Laboratories
– Academic Offices/Administration Office Quality
– Assembly & Exhibit
– P.E./Recreation/Athletics
– Classroom Size Distribution
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Space Needs Analysis - Academic
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Space Needs Analysis - Administrative
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SNA Summary Table – Two Target Years
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Space Needs Analysis
Continuing Education Center
• Includes programs of Special Programs Division such as LDI, ESL,
Senior College, PEL, Elderhostel, and ASPEC
• Additional Space required for Administrative Offices
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Space Needs Analysis
Outcomes
•
•
•
•
•
Deficit in science laboratories and research
Integrated administrative functions
Bring together Collegia
General lack of office support space
Qualitative and quantitative space issues relative
to fine and performing arts
• Qualitative space and size issues related to
classrooms
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Space Needs & Master Plan
Development
• Use guideline ASF for migration scenarios
• Keep in mind distribution of ASF by functional
space type
• Program adjacency as important as space
needs
• Use master plan analysis as stepping stone to
feasibility studies
• Remember this is master plan level analysis
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