Transcript Police Clearance Certificate

Designed and Developed by
LABCAL BIOMETRIC TECHNOLOGIES Pvt Ltd.
What is PCC?
 PCC – Police Clearance Certificate. A
PCC is an
official document issued by police or government
agency of a country to enumerate any criminal records
that the applicant may or may not have. Criminal
records may include arrest, conviction, and possibly
criminal proceedings
Manual Process to get PCC
Applicants’ Role:
 The applicant has to visit the PCC issuance office to get the
information for applying the Police Clearance Certificate.
 The applicant has to pay challan in the authorized bank
branch or E-Seva Center and need to visit PCC issuance office
and submit the required documents along with application
form and challan.
 Then applicant will be allocated a date and on that date the
concerned officer will visit the applicants address to verify the
credentials.
 The applicant has to visit the PCC issuance office and collect
the PCC after complete verification.
Manual Process to get PCC
Department Role:
 After receiving the required documents and application form
with challan from applicant, the department will delegate the
applicant’s form to the concerned Police Station and another
copy to the Intelligence Department.
 At the Police Station the concerned officer will do a field
survey to verify the details and antecedent history of the
applicant and will send their feedback to the PCC Issuance
department.
 Intelligence Department will verify the applicant from the
records available and will send their feedback to the PCC
Issuance department.
 Based on the Inspector feedback
and Intelligence
Department feedback Authorized person of PCC Issuance
Department will verify and issue / reject the PCC.
Short comings in manual process?
 Applicants end:
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Frequent visits
Lack of proper information
Delays
 Department end:
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Traceability
Lack of sync between departments
Duplication of work
Man hour cost
Administration cost
The need for automation
 One point of contact to secure the information for
applicants and as well as department.
 Easy traceability for both with an option of auto
feedback.
 Saving time and man power cost.
Automation process
Applicant End:
 User friendly and an educative platform to the applicant
to know the complete details and process to get PCC.
 Applicant can apply for PCC from India or abroad.
 Single visit to the PCC branch either by the applicant or
the designated authorized person to get the PCC.
 Auto feedback feature enables applicant to trace their
status through e-mail.
Automation process
 Automatic e-mail will be sent to the Applicant on
following stages
 Application submission
 On verification
 PCC Accepted/ Rejected
Automation process
Department End:
 Each applicant will be identified by unique id(Application
Number) which is auto generated by system.
 Applicant can be monitored based on unique id(Application
Number) at any point of time.
 Letter with applicant details can be generated on selected
dates with unique Letter Numbers to Intelligence Department
and Inspector of Police.
 The department can have access as well as update of the latest
information concerned with the entire hierarchy involved in
issuance of PCC.
 Various report based on parameters required by the
department will aid them getting up to date information.
Process flow diagram
Reports
 Intelligence Report
 Letter to Intelligence in given format
 Inspector Report
 Letter to Police Inspector in given format
 Abstract Report (within the given date range) displays the count.
 New applications
 Pending from Intelligence
 Pending from Inspector of police
 Cleared from Intelligence office
 Cleared from Inspector of police.
 Authorized applications
 Certificate generated
 Over all Pending certificates.
 Challan Reports (within the given date range)
 Name, challan date, challan number, Designated branch details and amount.
 Consolidated amount.
 Note file
 After Issuing PCC, details will be maintained within the note file.
Benefits to the Public
 It’s a web based application and can be accessed
anywhere even when applicant is not in India.
 For the applicant it will be a time saving utility provided
by Police Department.
 Avoids multiple visits.
 Application can know the status through auto feed
mechanism at each level the application moves.
Benefits to the Department
 Reduces repetitive tasks
 Easy traceability of applicant status
 Pre-formatted and automatic letters to Intelligence and
Police Department
 Administrative cost benefit
 Various reports to ascertain data
PCC Application Demo
Applicant End
Home Page
Instructions for applying PCC
New Registration Process
Frequently Asked Questions
Required Documents from INDIA/
Abroad for applying PCC
Displays current status
of application
Contact Information
Download application forms if lost/ misplaced
Registration
Registration Form
Registration Form displayed to applicant
Acknowledge Details
After successful registration Acknowledge details will be displayed
Automatic Generated
Application Number
Acknowledgement Form
Application Form
Personal Particulars Form
PCC Application Demo
Department End
Login Page
This page can be accessed by department only and requires
user name and password to access the PCC.
Home Page
To Know the Application Status
Application
Process
(count of particular)
Department Information
Reports
New Applicants
These are new applicants
For “new applicants”, Department user need to specify Zone and
Inspector of Police. Once Application is submitted, an e-mail will be sent
to applicant and application will be moved to “submitted applicants”.
Submitted Applicants
These are submitted applicants.
Submitted applicants information will be send to Intelligence and Police
Department
Letter to Intelligence and Police Dept.
Letter can be generated for submitted applicants
by selecting From Day and To Day
Letter to Intelligence and Police Dept.
Letter to Inspector of Police
Letter to Intelligence
Under Verification Applicants
Under verification Applicants can be selected to enter the feedback and
remarks from Intelligence /Inceptor of Police department.
Feedback from departments
Feedback from individual departments can be
submitted
Verification Completed Applicants
Verification completed applicants can be either
sanctioned or rejected
Authorized Applicants
Sanctioned applicants will be moved to authorized applicants.
Authorized Applicants are ready to issue PCC.
Authorized Applicant
PCC can be issued by selecting the designated officer.
Police Clearance Certificate
Automatic Generated
PCC Number
Note File
Note File for Office use
Contact US
E-Mail (Sales and Service Team)
[email protected]
[email protected]
Address
Labcal Biometric Technologies Pvt. Ltd.
8-2-120/120/1/1, 1st Floor, Noor nagar,
Road No – 10, Banjara Hills,
Hyderabad – 500034.
Tel : 040-23543536, 23543417
Fax: 040-23555216