Transcript Awaiting Reviewer Selection

JJCO Online System MANUAL for
Associate Editors
Table of Contents
1.
2.
3.
4.
5.
6.
7.
8.
9.
Log In
Main Menu
Associate Editor Dashboard
Checking MS
Reviewer Selection
Reviewer Invitation
Reviewer Assignment
Checking Reviewer Comments
Making Recommendation
Last Updated: July 2008
1. Log In
1. Access http://mc.manuscriptcentral.com/pcp
Note:
If you forgot
your password,
insert your
email address
here and your
account info
will be sent to
you.
2. Insert User ID and Password and click “Log in”.
2. Main Menu
You will first come to the Main Menu. It will show relevant “centers” which you
can use. Choose “Associate Editor Center” to work on a manuscript you have
(a)
(c)
(b)
been assigned.
Note: If you would like to change your password, go to Edit Account (a). If you need
help, click on “Get help now” and a window will pop up with information and contact
address at ScholarOne (b). To log out, click on log out (c). These tabs will be
available in the upper right hand corner at all times.
3. Associate Editor Dashboard
When you have accessed your Editor Center, you will find the “Dashboard”
where information on manuscripts assigned to you are found. There are 2
main features in the dashboard. They are described on the next page.
(1) List of MSs
(2) Search Function
3. Associate Editor Dashboard (cont’d)
The dashboard will show you how many MSs you have at what
step. Click on the list to see details.
Awaiting Reviewer Selection: MSs you need to
search for reviewers
Awaiting Reviewer Invitation: MSs where you have
listed potential reviewers, but have not sent an
invitation email.
Awaiting Reviewer Assignment: MSs where you
have sent invitations but the reviewers have not
responded.
Awaiting Reviewer Scores: MSs where reviewers
are reviewing.
Overdue Reviewers Scores: MSs where reviewers
have not turned in comments by due date.
Awaiting Editor Decision: MSs where sufficient
number of comments are turned in to make Decision.
3. Associate Editor Dashboard (cont’d)
Search Function
You can search for a manuscript by typing in manuscript ID or title etc. and
clicking on the Search button.
Note 1: Wild card search
In this version, wild card search is available.
By abbreviating words with an asterisk (*) you
may search by incomplete word or by
alphabet. Example: If you would like to
search for all Manuscripts in 2007, you may
do so by inserting “*07*” in the Manuscript ID.
Or, if you like to search for a manuscript by
an author whose name begins with an “A”,
you may do so by inserting “A*” in the authors
first or last name section.
Note 2: For more detailed search, click on
“Show Advanced Search” and more search
terms will appear.
4. Checking MS
Clicking on the “Awaiting Reviewer Selection” link on the Dashboard, the
system will show you a list of MSs that requires selection of reviewers.
Click on “Take Action” button to go to the necessary step.
4. Checking MS (cont’d)
The tab on the top corner will show you what step you are on. The tabs on
the left shows basic information of the manuscript.
To view the manuscript, click on the HTML or PDF button.
HTML is easier to read on screen, and PDF is better for
printing out.
5. Reviewer Selection
There are several ways to select reviewers.
(1) Select the reviewer preferred (or non-preferred) by the authors.
(2) Select reviewers through quick search.
(3) Select reviewers through advanced search
(4) Create an account for a new reviewer
Detail of each are described in the following pages.
5. Reviewer Selection
(1) Preferred or non-preferred reviewer
If the author suggested referees for the manuscript, a
list will show in the Author’s Preferred/Non-Preferred
referees list.
If you wish to select these people as reviewers, click
on “Add” and Press on the “Add button” to list the
person in the Reviewer List.
(1)
(2)
5. Reviewer Selection
(2) Quick Search
If you scroll down the screen, you will find Quick Search. Insert the
last name or first name of the person, and click on search. You can
do a wild card search here as well. (Wild card search is explained on
page 7.)
1. Enter the first or last
name of the reviewer.
2. Click “Search”
5. Reviewer Selection
(3) Advanced Search
If you scroll further down, you
will see Advanced Search
where you can find more
search terms. Insert search
terms and press on the search
button.
1. Select “Reviewer”
2. Enter any items you wish to search
3. Click “Search”
5. Reviewer Selection
(3) Search Results Detail
If you click on the magnifying
glass icon, detail will be shown
as below. If you need more
detail on the manuscripts
reviewed by the reviewer, click
on “Show Reviewer History”
and the system will show you
which manuscript the person
reviewed, and how quickly.
5. Reviewer Selection
(4) Create a new account
If you search for a referee in other search engines and would like to add a
new person, you may do so with the “Create Reviewer Account” function.
Note: Please do a quick
search for the person to
ensure that you are not
creating a duplicate
account. Duplicate
accounts cause system
problems.
5. Reviewer Selection
(4) Create a new account (cont’d)
(1) Insert the name and email
address of the person. Please
make sure you choose a
salutation, as that will be
automatically reflected in email
templates.
If you know more information
about the person, please click
here and add information.
(2) Click on “Create and
Add” to create the account.
5. Reviewer Selection – Finishing Up
Once you select reviewers by pressing on the “Add button”, the reviewers
will be listed in the Reviewer list. You may remove the person by pressing
the “Remove button” if you wish to select someone else.
The reviewers you selected will be listed
here.
The action tab
will now show
“Invite
Reviewers” to
show that the
reviewer
Selection stage
has been
completed.
A check
mark will
be filled
out in the
selections
box.
6. Reviewer Invitation
If you would like to invite the reviewer right after completing selection,
please click on the “Invite” button, check the email that pops up, and send it
to the reviewer by clicking on the “send e-mail” button.
1. Click Invite
2. Check the message
3. Click “Save and Send”
to send.
6. Review Invitation (Cont’d)
Once you send the invitation letter out, the status will change, and you
will know that the step is completed.
The status now says “Invited”
7. Reviewer Assignment
Reviewers can respond whether they can review or not by clicking the
url links provided in the invitation email. Their replies will be
automatically reflected on the system.
Status updated
7. Reviewer Assignment (cont’d)
Required number of reviewers for JJCO is 2. To process the review, the
number of agreed reviewers need to meet with the required number. If
you need to process the review with less/more than 2 reviewers, please
change the “# required to make decision” in “Progress” field.
1.Change the required number
2. Click Save
8. Checking Reviewer Comments
Once required number of reviews are received, you will receive email
saying that the manuscript is ready for a recommendation to the Editor.
Please access the system to check the review comments.
(1) Go to Associate Editor Center
(2) Click on “Awaiting AE
Recommendation” link.
(3) Click on Take
Action
8. Checking Reviewer Comments (cont’d)
To see referee
comments, click
on “View review”
link.
9. Make Recommendation
Confirm the sheet for Make
Recommendation, check the
relevant recommendation and click
on “submit” a recommendation.
If you would like to save your
comments and send it later, click on
“Save as Draft”.
1. View Review
Comment
2. Complete the
Recommendation Sheet
Note: comments inserted in this field will not
be reflected on the decision mail. This
section is for internal use only.
3. Click “Submit” to send
your recommendation.
Should you have any queries handling Manuscript Central,
please contact the Editorial Office
Editorial Office, JJCO
Oxford Journals
TEL:+81-3-5444-5858
Email:[email protected]