Transcript GRSP Welcome New Trustees

GRSP
Welcome New Trustees
2004 Orientation
Topics to be covered:
History of GRSP
Some of those who made the history
The money trail
Organizational structure
What a Trustee is expected to do
The website as a resource
And now the fun begins
A little history lesson:
GRSP was born in 1946
Founded on WWII experience
Basic idea was to give young adults a
chance to broaden world understanding
and peace through an scholastic
environment
First class was 4 students
Some of the early leaders
Will Watt
Kindall Wisenger (Spelling is incorrect!)
Hue Thomas
Ronnie Waller
Randolph Holder, Jim Brim, E.J. Lassiter,
Tom Bryan, Frank Bentley, Sr. and many
more.
Where the $ come from
First class: $1 per Ga. Rotarian ($4000)
Now each Rotarian: $7 as part of dues.
Early in program, clubs paid all of the
students expenses
Endowment Fund ~1985 to help
Now part by clubs and part by EF based
on EF earnings.
Where the $ go
(Actual amounts to be distributed later.)
The “overhead” is the office and staff
in Savannah.
A small amount goes to education and
awards (such as Will Watt Fellow pins)
The student budget is the big part!
Trustees receive no compensation
Board of Trustees
Officers (aka Executive Committee)
Directors
Trustees
Advisory Trustees
Trustees Emeritus
(By-Laws found on the website under Minutes)
Leadership
GRSP is governed by a Board of
Trustees made up of Officers ,
Directors, Trustees, Advisory Trustees,
and Trustees Emeritus
Officers: Chair, Vice Chair, Sec.,
Treas.,District Chairs, Parliamentarian.
Directors: 2 per Rotary District plus
IPDG, DG, and DGE
Trustee Expectations
Coordinate activities between students
and sponsoring clubs
Lead clubs in selection of students
Present GRSP programs at club
meetings
Promotion of Endowment Fund
Attend 3 GRSP meetings each year
GRSP Meeting Expectations
Trustees are expected to attend the
three meetings each year:

Annual Meeting in July
Student Selection Meeting in Jan or Feb
Student Conclave in Aug or Sept

(Must be excused in writing by Dist Chair)


Trustees and Clubs
Present educational program on GRSP
at least once per year
Make up at assigned clubs often
enough that members associate you
with GRSP
Maintain contact with student host
families to know how they are getting
along.
Student Selection
Book of applicants mailed to Trustee
for delivery to club Pres – Elect
With assistance of Trustee, clubs
narrow down to small list of desired
students
Trustees meet and draft students for
clubs
Student Selection Cont’d
Home Office Notifies Applicants
Home Office Submits Entrance Forms to
School
Club/Trustee Notified After


1)Applicant Accepts and
2)School Issues I-20
Student Qualifications
Must Be Single
Must be 18 by 8/1 but not 25 by 8/1
entry yr.
Previous Study in USA for more than 4
months disqualified
If Applicant Rejected by School, the
Offer Withdrawn
Important Point
Our students are expected to conduct
themselves in a higher manner that
other students as they are representing
GRSP, Rotary and their home country.
Student Responsibilities
Students must attend Conclave &
District Conference (Host District Only)
Students must reside in dorms and
attend classes
Host Families are expected to
coordinate holiday activities
Students must present at least 2 club
programs for each sponsoring club.
Student Must:
Provide Transportation
Provide Health Insurance
Have $3000 in available US funds for
personal expenses
Pay any taxes due on scholarship
Student Activities by Host &
Club(s) Requires coordination by Trustee
Welcome Student prior to arrival
Meet student at airport and provide
housing until dorms open
Provide student with dorm
housekeeping essentials (sheets,
towels, etc.)
Hosting students on holidays, etc.
Host Family Handbook on website
More student activities
Student attendance at club meetings
and socials
Give student a “home away from
home”
Be a resource for student
Now the fun begins!
The next Conclave
Get ready for student selection
Know your clubs
Be sure to get to know Janis and
Willette. They will do a lot for you!
Read everything sent to you and
respond as requested.
www.grsp.org
A resource for YOU!
News items
Calendar
Roster
Minutes
Student Info
Host Family
Handbook
Alumni Info
Make this one of
your “favorites”
Lets get ready for the new
class.
See you in Valdosta
for the Conclave on
August 27th.
See you in
Savannah for
Student Selection
January 27th 2005.
ENJOY !