Transcript TIME MANAGEMENT

TIME MANAGEMENT
Everyone has the same amount of
time
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60 minutes per hour
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1,440 minutes per day
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525,600 minutes per year
Time Management
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Solutions to excessive stress
usually boil down to eating right,
getting enough sleep, and
managing your time effectively.
Organization is time
management, and time
management is one part of
stress management.”
Myths about Time
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Myth: The longer or harder you work
the more you accomplish.
Myth: If you want something done
right, do it yourself.
Myth: We should take pride in working
hard.
Myth: You should try to do the most
in the least amount of time.
Myth: Technology will help you do it
better, faster.
Myth: Get more done and you’ll be
happier.
How We Waste Time
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Lack of discipline
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Inability to say “NO”
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Indecisiveness
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Poor Delegation
Skills
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Personal
Disorganization
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Day Dreaming
Procrastination
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Worry
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Time Waste - Caused by Others
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Telephone
Interruptions
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Drop-In Visitors  Poor
Communications
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Unscheduled
Meetings
Confused chain of
Authority
YOUR TIME WASTERS
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E-Mail
Meetings
Phone calls / Cell calls
Co-workers
Stress
Family issues
STEPHEN COVEY’S ACTIVITY
MATRIX from The 7 Habits of Highly
Effective People (1989, Simon & Schuster)
URGENT
IMPORTANT
NOT
IMPORTANT
I
NOT URGENT
II
Crises
Pressing Problems
Deadlines
III
Preparation
Prevention
Planning
Relationship Building
IV
Interruptions
Some mail/reports
Some meetings
Some “pressing
matters”
Busywork
Time wasters
“Escape” activities
Type 1: Aspiring to mediocrity…
Urgent
Quadrant I
Not Urgent
Quadrant II
Important
Quadrant III Quadrant IV
Not
Important
Type 2: Busy going nowhere…
Urgent
Not Urgent
Quadrant I
Quadrant II
Quadrant III
Quadrant IV
Important
Not
Important
Type 3: Struggling to stay ahead…
Urgent
Not Urgent
Quadrant I
Quadrant II
Quadrant III
Quadrant IV
Important
Not
Important
Type 4: Calm and in control…
Urgent
Quadrant I
Not Urgent
Quadrant II
Important
Not
Important
Quadrant III Quadrant IV
Time Log
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Write down everything you do
for a period of time
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Learn how you really spend your
time
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Identify areas where you can
improve your use of time
Why do we procrastinate?
 Don’t
know where to start.
 To avoid an unpleasant task.
 We’re afraid to fail.
 Waiting for more information.
 You may think if you put it off
someone else will do it.
 You’re over-committed.
PLANNING and GOAL
SETTING
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Specific
Measurable
Achievable
Realistic
Timed
Essential Tools
To Control Time Wasters
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Scheduling and Delegating
Understanding Biological Clock
 Knowing when not to work is as important
as knowing when to work
Time logs
Prioritized Task
Get The Most Out Of the First Two Hours of
the Day
You Can—and Should, Say “No”
 People take advantage of you only with
your permission
Stop saying, “Where does the time go?”