Transcript Fairfield Bay City Council Meeting February 14 City Office

CITY COUNCIL OF FAIRFIELD BAY
Agenda October 14, 2013
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Call to Order:
Prayer
Pledge of Allegiance
Roll Call
Approved Minutes:
Financial Report:
Correspondence:
Reports:
• Police
• Dispatch
• Fire
• Rescue
• Animal Shelter
• Public Works
• Emergency Management
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Planning and Zoning
Senior Center
City Campground & Park
Community Education Center
Economic Development
A&P Commission
Building Official
EDA Grant
Center Management
• Unfinished Business
• Grants in progress
• New Business
• Visa limit increase
• Fit for Life trail grant resolution
• Ad Valorem Resolution
• Mayor’s Report
Treasurer’s Report
• City S&U tax for the
year is up 20k from last
year at this time.
• Another great month for
City S&U
• Initiated 2014 budgeting
process
Reconciliation’s for September, 2013
Account
Balances
Bank balance
9/30/2013
Uncleared
transactions
Ending
9/30/13
5,004.02
-0.43
5,004.88
General
88,212.30
10,800.07
77,412.23
General –
Money MKT
70,137.07
-7.74
70,144.81
1,596.20
0
1,596.20
87,239.80
2,720.05
84,519.75
163,648.71
-18.07
163,666.78
DPS - Money
MKT
Emergency
Relief
Rescue
Rescue –
Money MKT
Reconciliation’s for September, 2013
Account
Balances
Bank Balance
9/30/2013
Uncleared
Transactions
Ending
9/30/2013
Street
19,654.54
135.05
19,519.49
Street – Money
MKT
18,632.04
-2.06
18,634.10
Fire Department
90,461.31
11.40
90,449.91
Fire –
Money
10,068.36
-1.11
10,069.47
157,249.95
22,979.35
134,270.60
1.00
0
1.00
MKT
Economic Dev.
EDA)
DRA
Police Dept / Stats September-2013
• Accomplishments
– # calls / 284
– Concentrate on House/Watch
– I applied for a larger Medical Return Drop Box with ADH and
attended a Seminar at the Air Force Base and Brought Back a
Box.
– Participated in the Shop With a Cop golf tournament we came in
last.
• Plans
– Working on a plan to help with our Budget for 2014.
– Planning some in house training for the Officers.
• Issues
– Still working on the Nibers Report Writing they keep changing
prices on us.
FFB Police Dept. Stats September 2013
Number of Calls
284
Arrests
5
Citations
3
Traffic Stops
9
Disturbance Calls
7
Alarm Calls
7
Accidents
1
Rescue Calls
Public Service Calls
50
177
Theft of Property Cases
3
Agency Assist
2
Break-ins
2
Served Warrants
4
Miles Driven
ACO calls
2827
9
Dispatch Status
• Accomplishments
– We had 743 actual 911 emergency calls in September for a
total of 7089 for the year.
– Finished with the chuck wagon races for another year.
– Dispatchers set up Shirley FD’s dunking booth at the
county fair for a fund raiser, brought in $673.
• Plans
– Working on our next fund raiser which will be Christmas.
– Continuing our monthly training.
– Have three dispatcher scheduled for telecommunicator
refresher training in June.
• Issues
– Repair/replace our consoles
– Budget
Dispatch Call Count Data
1200
1000
800
600
400
200
0
Total of All calls that are logged in the 911 system for this year: 7089
2011
2012
2013
Fire Department Status
• Accomplishments
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We had 3 calls for the month of September
Completed tanker modifications
Conducted tanker shuttle training at the marina
Held ladies auxiliary golf tournament
Plans
– Working with ISO Consulting to lower our rating
– Install tanker on new chassis n
– Purchas new equipment with grant money when we receive it
– Working on multiple grants
– Sell old radio equipment
Issues
– None at this time
FAIRFIELD BAY EMS SEPTEMBER 2013
• Accomplishments
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Recruited one new Second Medical and one new Driver.
Submitted the Medicare Revalidation Application.
Submitted the 2014 EMS Budget.
Completed required maintenance to Rescue 2.
Implemented an update to the 3rd Party Billing Software.
• Plans
– Start the training program for the new Second Medical and
Driver.
– Host the annual DPS Golf Outing and Picnic.
– Host the Administrator from OHMC at our October PI meeting.
– Appoint a nominating committee for end of year officer
elections.
• Issues – None at this time.
Monthly Run Recap
Description
September
Totals 2013
Emergency Runs
Non - Emergency Runs
Total Runs
51
23
74
417
104
521
Both Ambulances Dispatched
10
49
0
4
3
31
7.03
6.95
28
2
4
258
30
15
Assist to ALS
Assist from ALS
Average Response Time (minutes)
To OHMC
To Baptist Heber
To Other Hospitals
FAIRFIELD
FAIRFIELDBAY
BAYEMS
EMSYTD
YTDRUNS
RUNS
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600
500
500
400
400
300
300
200
200
100
100
00
2011
2011YTD
YTD
2012
2012YTD
YTD
2013
2013YTD
YTD
Animal Shelter
• Total at shelter
– 5 dogs
– 15 cats
• To rescue- 0
• Euthanized- 0
• Adoptions- 1 feline in Conway
Public Works
• Great visit from Arkansas Highway
Department regarding Castle Ridge grant
request
– Requested .4 miles of gravel be paved
– Appears that paving of Castle Ridge from Snead to
Circle Acres will be recommended
– Meeting with board in Little Rock in January
Planning and Zoning
• Meeting held on September 25, 2013
• Special Use permit extended for Mr. Fields
– Will only require submission to Planning and
Zoning for approval in the future without a public
hearing
• City planning committee to be established.
Nancy Taylor will represent Planning and
Zoning committee
Senior Center Report
Oct. 2, 2013
Accomplishments
• Planning next fund raiser, which will probably
be the Spring Garage Sale
• Kitchen Floor issue has been fixed.
Issues
Attendance was low for September. Average per
day was 42.
They have tabled moving the sign, until Spring.
Dishwasher issues continue, White River is
following up on this issue. Dallas is suppose to
be following up on leak per Betty.
Issues
• Betty will be out 4-6 weeks due to illness. The
Center will be covered by volunteers.
City Campground and Parks
SEPTEMBER, 2013 Status
• Accomplishments
– Still quite a few campers.
• Plans
Two inch pressure regulator will be installed in main line in the next couple
of weeks.
Community Education Center
October 14, 2013
Accomplishments
• Held Official Registration Sept 10 w/ free coffee and pastries.
Registration was very light. Only 3 courses received enough
participation to hold classes for Fall.
• Held newest one day class in Herbs/Lavender with new
instructor, Erica Clements. Well received. Natural Herb/Spa class
also well attended.
• Still offering timeshare guests 1 Day classes including Oil
Painting, Ukrainian Egg decorating, Jewelry Making, Relaxation
Techniques, Basic Guitar. Participation is dropping off.
• Had booth at Health Fair - Exercise Your Brain – collected 32
new names & email for contact database. Offered flyers, held
drawing for 1 free annual registration, 1 free oil painting from D.
Sexson, 1 pr custom made earrings from Bettye Ann Cooper.
Community Education Center
October 14, 2013
Plans
• Attending free workshops offered by AR Dept. of Human
Services. October 18 is Recruiting/ Incentivizing volunteers.
November 8 class is Grant Writing.
• Held Facebook for beginners class with new instructor, Deb
Bond. Next session in October is full, waiting list for next
session is filling, probably in December.
• Plan to hold another Safe Driving class on Nov. 19 with sponsor,
Doug Landry, A+ Insurance providing donation for Ed Center to
keep cost low.
• Plan to offer 1 Day classes to conference attendees /spouses.
Working on brochure & pricing w/ Wilba & Bob
• Spoke at xi Gamma Zeta sorority luncheon to promote Ed Ctr.
Issues
• No Issues known at this time.
Economic Development
October 14, 2013 Status
• Arkansas Economic Development leadership to visited
Fairfield Bay on October 2nd along with Arkansas Arts Council
Program Manager, Ms. Janet Perkins
• Planned community coalition meeting planned for Cherokee
Village on October - Acting on Representative Dale’s
recommendation, Jack Critcher from the Arkansas Municipal
League will participate.
• In discussions to possibly bring additional medical facilities to
Fairfield Bay. Town hall scheduled for Wednesday.
DEPARTMENT OF BUILDING SAFETY
• ACCOMPLISHMENTS:
• Conference Center projects.
• PLANS:
• Plumbing re-certification in November
• Eight hour training course for electrical license renewal in late
December.
• ISSUES:.
• No issues at this time.
EDA/DRA GRANT STATUS
• Accomplishments
– Conference Center EDA is nearly completed- just punch list
– Sewer completed and operational
– West Cliff crossing at Lynn Creek contract signed on October
9th. Work to begin the week of October 28th. Contract is for
120 days with $1,000 damages for any day slip. Will save
$3,000 by moving EDA sign from Conference Center to
Crossing site.
– Have used all $300,000 line of credit funding, reimbursement
schedule appears to be adequate to get us through
construction of road
– Plans
– Put together all the cost documentation for funds expended on
Conference Center. Road work will not require as many
separate purchase orders.
Our Town Conference and Visitor Center
• Lodging
– Herman’s making excellent progress on getting private units for rental
program
– Mr. Waters is making progress on Shadow Ridge Villa updates
• Food
– Little Red menu choices developed
– Liquor license application in progress
– Gran request in for kitchen upgrade
• Fundraising
– More than $90,000 to date. If all the grants out come in we will come
very close to the $180,000 goal
• (NCA) Art Gallery
– Art is in the gallery and on display
• NCAFA&E
– Piano moved
– Office established in the Conference Center
Our Town Conference and Visitor Center
• Conference Bookings
– 7 events scheduled
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Our Towne Productions- 2
NCAFAE- 3
Greers Ferry Westside High School Prom-1
Sorority Queens Ball- 1
– Contact activity is terrific
• Issues
– Getting everyone settled
– Volunteer scheduling and training
GRANTS IN PROGRESS
• Trails
– We received Arkansas Highway Department Recreational Trail
grant. Total project at $50,000 (80/10/10)- Joint
City/Community Club Grant- Received approval from the
Arkansas State Historical Preservation Office. Next step is the
environmental assessment from the Arkansas Highway
Department. Considering putting in a Professional Disc Golf
Course as we do this trail.
– Rambling Cove Trail Fit for Life grant resubmitted- resolution
tonight- $35,000 no match quarter mile trail
• We are submitting two road improvement projects for paving
consideration
– Animal Shelter road (.25 miles)- no go
– Castle Ridge (.4 miles)- increased to 1.8 miles from Snead to
Circle Acres Road
GRANTS IN PROGRESS
• Received notification of preapproval for an Justice Assistance
Grant of $4,3000 for our police department. Request must be in
by October 21st.
• Received 50/50 grant for additional fire equipment (nozzles, etc.)
• GIF Conference Center Grant requests made
– $25K for funding wheelchair lift assist
– $9.4K for Wi-Fi and computer accessories
– $45K for kitchen equipment and installation
• Fire equipment grant submitted to FEMA for about $30K of
equipment
• Plan to request matching rural development grant for the Animal
Shelter- due December 11
Mayor’s Report
• Great job by all with the Conference Center
grand opening!
• Excited by all of the opportunities ahead for us
• With your help and all of the people who live
here, we are creating a great future for
Fairfield Bay