Transcript GAAP Preparation at CSU, East Bay

Sherry Pickering
Director, Fiscal Services
Campus information
 Main Campus located in the Hayward hills
 Satellite Locations: Concord & Oakland
 Fall 20103 enrollment 13,851
 Four colleges
 50 Baccalaureate degrees/62 minors
 39 Credentials and certificates
 35 Master’s degrees
 Ed.D. in Educational Leadership
 Three Auxiliary Organizations
Staff structure
Director
General
Accounting
Manager
Accountant
Accountant
Accountant
Sponsored
Programs
Administrator
Accountant
Donor Funds
Accounting
Services
Assistant
Sponsored
Programs
Administrator
Donor Funds
Coordinator
At East Bay, staff duties include both legal accounting and GAAP reporting tasks.
GAAP Preparation 2012
Improvements to GAAP
 Add missing deadlines to Legal and GAAP schedules
 Engage other departments
 Prep request for the schedules and inventory requests
 Implement process improvements
Warren Hall – August 17, 2013
GAAP Preparation 2013
Data Warehouse
Chris Bronsdon
University Controller
Campus Information
 Main Campus – San Diego
 Satellite Campus: Imperial Valley (Brawley and Calexico)
 FY 13/14 Enrollment – 34,887 (excludes Extended Studies)
 Eight Colleges
 190 Degree Programs (including 22 Doctoral Programs)
 8,037 Degrees Granted – FY 12/13
 Employees Headcount (as of May 2013) – 5,813
 Instructional Faculty – 1,507
 Staff – 1,609
 Grad. Assistants and Teaching Assoc. – 1,191
 Student Assistants
 Four Auxiliary Organizations
Organizational Structure
Christopher Bronsdon
University Controller
Kim Reilly
Assistant Controller
Dana McCoy
Accounting
Services Manager
Cathleen Austin
Accounts Payable
Manager
Bernice Casillas
Student Account
Services Manager
Lia Cardoni
Financial Reporting
Manager
Paul Carlisle
SDSUCard Manager
Organizational Structure
Lia Cardoni
Financial Reporting
Manager
Tam Ngo
Accountant
GAAP – The Year-Round Process
1. Focus On Tasks Which Can Be Performed
Throughout the Year
 Leases

Quarterly Meeting - Contract and Procurement Management

Update Lease PBC’s

Analyze Leases as Capital or Operating
 Tuition and Fee Reasonableness Test

Input Data for Summer and Fall 2013 Now (Spring 2014 May Even Be
Ready)
 Update PBC’s and Have Them Ready to Input FY 13/14 Data
 Reverse FY 12/13 GAAP JE’s Now
 Consolidate to the GAAP Ledger Throughout the Year
GAAP – The Year-Round Process
2. Meet with Aux. Org. Management Regularly
 Discuss Significant Related Party Transactions
 Ensure A/R’s and A/P’s Are Reconciled Routinely
 Attend Audit Committee Meetings
3. Focus on Non-Routine Transactions
 Correspond Regularly and Educate Contracts and
Procurement Management About GAAP Issues
 Research GAAP Issues
 Engage Chancellor’s Office as Necessary (CP and SRB/Aux.
Org.)
4. Consider Hiring a Student Intern
 Routine/Repetitive Tasks
Aztec Center – February 2011
Cornrad Prebys Aztec Student
Union – February 2014
Sheralin Klinthong
Associate Director, Financial Reporting and Review
Systemwide Initiatives
 Master timeline – due dates/deliverables
 SharePoint – centralized PBC repository site
 GAAP manual / trainings
 Centralized approach for implementation of new
GASB standard(s)
 Weekly GAAP conference calls
 Annual feedback process
 SFSR team – available to assist on GAAP related
issues/questions ; liaison to external auditors
Any Questions?