Transcript Document

WESTEST 2
Online Writing
Examiner’s
Responsibilities
Prior to the Assessment
Session
Examiner’s Responsibilities
Prior to Assessment Session - Definition of Examiner
An examiner must
be a currently employed educator and/or
approved employee of the state, county or
RESA, or a currently employed educator
of a nonpublic school;
hold a valid West Virginia teaching license
or certification granted by the Office of
Professional Preparation;
Examiner’s Responsibilities
Prior to Assessment Session – Who Can Be Examiner
Who else can be an examiner?
 Substitute teachers
 Aides serving as
examiners for special
needs students
 must be instructionally
assigned
 must be pre-approved by
WVDE
 must be trained as
examiners
Examiner’s Responsibilities
Prior to Assessment Session – Who Can’t Be Examiner
Who cannot be an examiner?
 Student teachers
 Aides or other personnel who have not been
pre-approved by WVDE
 Parent volunteers
 Anyone who has not been properly trained
and who has not signed the
Examiner’s/Scribe’s Secure Materials and
Test Procedures Agreement (Appendix E)
Examiner’s Responsibilities
Prior to Assessment Session – Special Note
Special Note
An examiner
may not
administer
WESTEST 2
Online Writing to
his/her
child(ren).
Examiner’s Responsibilities
Prior to Assessment Session - Training
 Each year prior to the administration of the
WESTEST 2 Online Writing, your
principal/building level coordinator is
required to train individuals who will serve
as examiners.
 You must be trained to be allowed to serve
as an examiner.
Examiner’s Responsibilities
Prior to Assessment Session – Policy 2340
Policy 2340
 Read and become familiar with Policy 2340: West
Virginia Measures of Academic Performance, which
establishes rules governing the administration and
operation of assessments that are part of WV-MAP,
including WESTEST 2.
 Policy 2340 can be found by clicking on the following
link and scrolling down to find the link for Policy 2340
under the heading “Educational Program Development”:
http://wvde.state.wv.us/policies/
Examiner’s Responsibilities
Prior to Assessment Session – Administration Manual
Read the
WESTEST 2
Online Writing
Administration
Manual
Examiner’s Responsibilities
Prior to Assessment Session – Testing Code of Ethics
Read
Appendix A:
Testing Code
of Ethics
Examiner’s Responsibilities
Prior to Assessment Session – Security Agreement
Sign Examiner’s/
Scribe’s Secure
Materials and
Test Procedures
Agreement
(Appendix E)
Examiner’s Responsibilities
Prior to Assessment Session – Verification of Training
Sign
Verification
of Training
(Appendix
G)
Examiner’s Responsibilities
Prior to Assessment Session – Important Reminder
Caution
 Read all documents carefully and thoroughly.
 Read all statements on the forms you sign.
 Understand the consequences of violating testing
administration procedures and test security.
Remember: Violations could result
in possible suspension/termination
and/or revocation of teaching
license.
Examiner’s Responsibilities
Prior to Assessment Session - Preparing Students
Informing Students
 Inform students of the date and general process of
the assessment
 Explain that student scores for the WESTEST 2
Online Writing session will be combined with
student scores on the multiple choice sessions of
WESTEST 2 RLA to obtain an overall RLA scale
score and performance level
 Provide testing schedule to students
 Encourage students
 Maintain a positive attitude
Examiner’s Responsibilities
Prior to Assessment Session - Preparing Students
 Demonstrate the
online assessment
by using the Video
and/or the
PowerPoint
presentation:
“Administering the
WESTEST 2
Online Writing
Assessment”
Examiner’s Responsibilities
Prior to Assessment Session - Preparing Materials
 Check class rosters
 Inform the principal/building level
coordinator of the names of students
who are not listed on the class roster
 Follow proper procedures for
reviewing the WVS.326
Accommodations Provision Monitoring
Forms to document that all proper
accommodations have been provided
during the test according to their IEPs,
504 Plans, or LEP Assessment
Participation Forms.
Examiner’s Responsibilities
Prior to Assessment Session - Handling Passwords
 Your school’s principal/building level coordinator
will have a system for providing one examiner per
testing room/lab with Passwords of the Day.
 Passwords of the Day are secure material and
must be kept in a locked, secure location for the
duration of the testing window.
Remember: Security violations could
result in possible suspension/termination
and/or revocation of teaching license.
Examiner’s Responsibilities
Prior to Assessment Session - Preparing the Lab
 Create an effective
atmosphere for
assessment in the
testing room/lab
 Ensure the testing
room/lab is comfortable
 Remove or cover any
writing posters, graphic
organizers, transitional
expressions, etc., on
display in the testing
room/lab
On the Day of Testing
Before Students Enter
Testing Room/Lab
Examiner’s Responsibilities
Day of Testing: Before Students Enter - Procedures
Review the
instructions in
the WESTEST
2 Online
Writing
Administration
Manual.
Examiner’s Responsibilities
Day of Testing: Before Students Enter - Materials
 Have all materials readily on hand:
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1. WESTEST 2 Online Writing Administration
Manual
2. Password of the Day (assigned examiner)
3. Student Rosters
4. Testing Schedule
5. WVS.326 Forms
6. Steps for Completing the WESTEST 2 Online
Writing
7. Writing Checklist
8. Appropriate Grade-Level WV Writing Rubric
9. Pens and Pencils
10. Blank Scratch Paper
Examiner’s Responsibilities
Day of Testing: Before Students Enter - Computers
 Have all usable
computers turned on
and ready for use.
 Launch the secure
website by clicking on
the WESTEST 2 Online
Writing icon on each
computer’s desktop.
Examiner’s Responsibilities
Day of Testing: Before Students Enter - Computers
Examiner’s Responsibilities
Day of Testing: Before Students Enter - Password
**********
On the Day of Testing
As Students Enter
Testing Room/Lab and
Before Beginning Test
Examiner’s Responsibilities
Day of Testing: As Students Enter - Monitor Material
 1. Make sure students do not bring any materials with
them into the testing room/lab, including:
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Textbooks
Notebooks
Dictionaries
Thesauruses
Classroom handouts
Pre-prepared graphic organizers
Pre-prepared rough drafts
PDAs
MP3 players
Cell phones
And other such items
Examiner’s Responsibilities
Day of Testing: As Students Enter - Monitor Material
 Remind students that the
use of personal cell
phones and other
electronic devices during
testing and breaks is
strictly prohibited.
 Remember that
examiners also may not
use their personal cell
phones or other electronic
devices during testing
and breaks.
Examiner’s Responsibilities
Day of Testing: As Students Enter - Procedures
 1. Seat students at
computer stations in a
manner that limits
potential disruptions or
distractions.
 2. Use student rosters to
take attendance.
 3. Double check
WVS.326 forms to
determine if students
who are present for
testing require
accommodations.
Examiner’s Responsibilities
Day of Testing: Before Beginning Test - Materials
 Distribute to students:
 1. Pens and/or Pencils for pre-writing and writing
rough draft
 2. At least three pieces of blank scratch paper for
pre-writing and writing rough draft. (Note: Students
may use this paper to create their own graphic
organizers, but pre-prepared graphic organizers
are not allowed.)
 Remember: All scratch paper, pre-writing and rough
drafts must be collected after student has tested. These
items must be shredded.
Examiner’s Responsibilities
Day of Testing: Before Beginning Test - Materials
Distribute
Steps for
Completing
the
WESTEST 2
Online Writing
(Form 1)
Examiner’s Responsibilities
Day of Testing: Before Beginning Test - Materials
Distribute
Writing
Checklist
(Form 2)
Examiner’s Responsibilities
Day of Testing: Before Beginning Test - Materials
 Distribute
appropriate
grade-level WV
Writing Rubric
(available in the
WESTEST 2
Online Writing
File Cabinet,
http://tinyurl.com/
OWA-FileCabinet)
Examiner’s Responsibilities
Day of Testing: Before Beginning Test - PowerPoint
 After students have
been seated and
materials have been
distributed, examiners
may choose to show
the video and/or the
PowerPoint
“Administering the
WESTEST 2 Online
Writing Assessment” (if
not shown previously
during class time).
Examiner’s Responsibilities
Day of Testing: Before Beginning Test – ID Numbers
 Provide students with
their WVEIS numbers
(public school) or
their WV Student
Assessment
Identification
Numbers (homeschool and nonpublic
school) if necessary.
During Assessment
Session
Examiner’s Responsibilities
During Assessment Session - Accommodations
 Check WVS.326
report and
Accommodations
Provision Monitoring
Forms to make sure all
students who require
accommodations
receive the
appropriate
accommodations
according to their
IEPs, 504 Plans and
LEP Assessment
Participation Forms.
Examiner’s Responsibilities
During Assessment Session - Accessing Website
Have each student log on to the secure
testing website by entering his/her
username (WVEIS numbers for public
school students; WV Student Assessment
ID Numbers for home-instructed and
nonpublic school students) Note:
Students should not delete or type
anything into the spot intended for the
Password of the Day.
Examiner’s Responsibilities
During Assessment Session - Entering Username
*********
***********
Examiner’s Responsibilities
During Assessment Session - Accuracy of Student Info
 Check to make sure the student who is taking
the assessment is the student whose name
appears on the computer screen and that the
student’s grade level is correct. (Note: If
either is incorrect, DO NOT allow the student
to proceed and DO NOT hit submit. Instead,
log off or shut down the computer and notify
the principal/building level coordinator.)
Examiner’s Responsibilities
During Assessment Session - Accuracy of Student Info
Examiner’s Responsibilities
During Assessment Session - Monitoring
 Contact the
principal/building
level coordinator if a
student experiences
difficulty logging
onto the testing site
 Ensure every
student is given the
time he or she
needs within the
confines of the
testing session
Examiner’s Responsibilities
During Assessment Session - Monitoring
 Monitor the assessment
for irregularities.
 Monitor students at all
times.
 Note: During monitoring,
examiners should
circulate around the lab
periodically in a nondistracting manner. Do
not engage in other
activities that might
interfere with close
monitoring.
Examiner’s Responsibilities
During Assessment Session – Assisting with Site Navigation
 Assist students who
have problems with site
navigation, connectivity
or computer hardware.
 Under no
circumstances should
the examiner change a
student’s composition
because it is a
violation of the
Testing Code of Ethics
(Appendix A)
Examiner’s Responsibilities
During Assessment Session - Monitoring
 Record on the
WESTEST 2 Online
Writing Irregularity Form
(Form 4) any
irregularities that may
affect a student’s or the
group’s performance
 Assist students who
have problems with site
navigation, connectivity
or computer hardware
Examiner’s Responsibilities
During Assessment Session - Monitoring Submission
Examiner’s Responsibilities
During Assessment Session - Monitoring Submission
Examiner’s Responsibilities
During Assessment Session - Monitoring Submission
Examiner’s Responsibilities
During Assessment Session - Monitoring Submission
The sun glistened on the crystal clear blue ocean water, creating a dazzling array of sparkling
flickers on the waves. The dolphins shot up out of the water like a professional basketball
player springing up to grab a rebound, and the seemingly infinite beauty of this paradise
stretched far beyond the horizon. Looking left and right, all you could see were scantily-clad
young ladies relaxing on the beach, buff men surfing and playing beach volleyball, and little
children playing in the sand. This appeared to be an ideal place to take a family vacation; at
least, that’s what the virtual tour on the Seaside Resort’s website made it out to be.
“What do you guys think?” I said. “Sound like a good place to take our summer vacation?” In
unison, my parents replied, “It’s beautiful. That looks like a great place to spend our summer.”
“Okay, so it’s official. Pack your bags and let’s leave first thing in the morning,” I screamed
with excitement.
Within the hour of finding our vacation destination on the internet, I was packed and ready to
go. It was only 6 P.M. I thought to myself, “What am I going to do till it’s time to leave?” After
contemplating some possibilities, I decided to browse the World Wide Web once more just to
see what other vacation spots there were; you know, just in case my parents would decide
they didn’t want to go to the Seaside Resort for some reason.
Examiner’s Responsibilities
During Assessment Session - Monitoring Submission
After the Assessment
Session
Examiner’s Responsibilities
After Assessment Session – Exiting Computers
Ensure all
computers have
been exited
properly.
(Note: After the
last session of the
day, be sure all
computers are
shut down
properly.)
Examiner’s Responsibilities
After Assessment Session – WVS.326 Report
 Complete and sign
the WVS.326
Accommodations
Provision
Monitoring Form for
any students tested
with
accommodations
 Follow proper
procedures for
returning the forms.
Examiner’s Responsibilities
After Assessment Session – Collect Materials
 Collect all scratch
paper and rough
drafts so that they
can be destroyed
Collect a copy of all
rosters and return to
the principal/building
level coordinator
Examiner’s Responsibilities
After Assessment Session – Irregularity Form
 Report on the WESTEST
2 Online Writing Testing
Irregularity Form (Form 4)
any irregularities that may
invalidate results for a
student or group of
students and submit the
form to the
principal/building level
coordinator
Examiner’s Responsibilities
After Assessment Session – Returning Material
 Return to the
principal/building level
coordinator a copy of
the following:
• Rosters
• Test irregularities forms
for the school’s record
• WVS.326 forms
Examiner’s Responsibilities:
Important Reminder - Maintaining Security
Security Reminder
• Maintain Security of Test Materials
– Password of the Day
– Passages and Prompts
• “Do not retain, copy, reproduce, paraphrase, distribute or discuss”
(Testing Code of Ethics)
• Maintain Security of Student Responses
– Rough Drafts
• “Do not retain, copy, reproduce, paraphrase, distribute or discuss”
(Testing Code of Ethics)
Examiner’s Responsibilities
WESTEST 2 Online Writing Contact Information
For Questions About
• Testing Policies
• Accommodations
• Test Security (including Password of the Day)
• Return of Test Materials
Contact

Your principal/building level coordinator
Examiner’s Responsibilities
WESTEST 2 Online Writing Contact Information
For Questions About
• Technological Problems
Contact

Your principal/building level coordinator and
your school technology coordinator
WVDE Support/Contact
West Virginia Department of Education
Office of Assessment and Accountability
Dr. Vaughn Rhudy
Reading/Language Arts and Online Writing
Assessment Coordinator
[email protected]
304-558-2546
Last Resort
Support/Contact Information
CTB/McGraw-Hill
Product Support Staff
866-282-2250
Key Websites
 http://www.ctb.com/wt2
West Virginia WESTEST 2 Assessment Program
 http://wvde.state.wv.us/
West Virginia Department of Education
 http://wvde.state.wv.us/oaa/
Office of Assessment and Accountability
 https://sites.google.com/a/wvde.k12.
wv.us/westest-2-online-writingtechnical-assistance-website/
WESTEST 2 Online Writing Technical Assistance
Website