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ACMA Awards
Excellence in HR
Category : MSME
Company Name :
Plant Location :
2014-15
(For Office Use only)
Index
S. No.
Area
Page no.
Total Marks
1
Leadership
100
2
HR Strategy & Structure
75
3
HR Practice & Policies
125
4
Shop Floor Management
125
5
Industrial Climate and Profile
75
Total
500
Actual
Marks
Excellence in HR
MSME, Export, Technology, Q & P and
Manufacturing Awards
For Administrative Queries:
Mr. Jitender Rana
Ms. Ecktta
Email- [email protected]
Email- [email protected]
Mobile- 09873369699
Mobile- 09953330046
Ms. Sakshi Karkamkar
Email- [email protected]
Mobile- 07387002181
Mr. Binny Tomy
Email- [email protected]
Mobile- 9711138869
For Technical Queries:
Mr. V K Sharma
Mr. Rajul Mathur
Email- [email protected]
Email- [email protected]
Mobile- 09811392068
Mobile- 09818358688
Ms. Sapana M. Baravkar
Mr. Agnivesh Singh
Email- [email protected]
Email- [email protected]
Mobile- 07350703339
Mobile- 09718145705
ACMA Centre for Technology (ACT)
( A Division of ACMA )
Godrej Eternia-C, ‘B’ Wing, '10th Floor, Office No.- C,
Old Mumbai Pune Highway Wakdewadi, Shivaji Nagar ,
Pune – 411005, India .
www.acma-act.in
ACMA Awards 2014-15 : HR Excellence (MSME)
Letter for Submission of Award application for 2014-15
Company letterhead details ( Logo , Address )
To ,
The Secretariat ( ACMA Awards – HR Excellence)
ACMA
6th Floor, The Capital Court
Olof Palme Marg, Munirka,
New Delhi – 110067
Mobile: Ecktta – +919953330046
We are pleased to submit the application for ACMA Award 2014-15 for
Excellence in HR.
All data submitted is duly verified and true to the best of our knowledge .
With regards
( Name & Designation of the Plant CEO )
Group Company
Name
Group company
Turnover in INR Cr.
For 2014-15
ACMA Awards
Category
(Excellence in HR)
Upto INR 20 Cr
MSME Category
> INR 20 Cr to INR
150 Cr
Small Category
> INR 150 Cr to INR
500 Cr
Large Category
> INR 500 Cr
Special Category
(For ACMA
Award
Process
Team)
3
ACMA Awards 2014-15 : HR Excellence (MSME)
Company’s Details
1.
Name of the corporate group (if company is part of a corporate group): -
( Underline the plant for which application is sent )
Plant Address :
2.
Name of the Chief executive of the corporate group-
3
Chief Executive (Site) details :
Name :
Designation :
Mobile :
E-mail :
Land line with extension :
Fax No.
4 Plant HR Head / Corporate HR Head details (Mandatory):
Name :
Designation :
Mobile :
E-mail :
Land line with extension :
Fax No.
( If Sr. No. 3 & 4 are same , then provide next level person details at Sr.
No. 4 )
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ACMA Awards 2014-15 : HR Excellence (MSME)
Company’s Details
5.
Company turnover ( in Rs. Crore ) for Year 2014-15 :
6.
Plant turnover ( in Rs. Crore ) for Year 2014-15 :
7.
Year of Establishment : Company
8.
Total Employees (Staff, Operators & Casuals all) :
Company
, Plant
Plant
9.
Do you have a Joint Venture : ( If Yes , Mention the partner name )
10.
Company’s Key products :
11.
Plant’s Key products :
12.
Plant’s key manufacturing processes :
13.
Plant’s Key competitors :
14.
Plant’s Major Certifications :
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ACMA Awards 2014-15 : HR Excellence (MSME)
Customer Details
As a part of ACMA Award process, feedback from your major
customers will be obtained directly and will be provided to Jury as a
part of Site diagnosis .
The same will be provided to you as a part of Site Diagnosis feedback
report
Kindly provide 2 names per Key Customers for the plant for which
application is sent
S. No
Customer
Location % Business Key person name & Mobile
Number
Designation
& E mail
share
( from the
plant )
1
2
Note- In addition to application & site diagnosis, Customer
feedback will be also considered.
6
ACMA Awards 2014-15 : HR Excellence (MSME)
Company /Plant Information
Use this slide to brief about your company / Plant .
It includes Product names / photos , Plant facility photographs, etc.
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ACMA Awards 2014-15 : HR Excellence (MSME)
Route Map to reach your plant
Provide here route map to your company for site diagnosis ( Site
diagnosis is carried out if your application is shortlisted )
Contact person name & Designation:
Name :
Designation :
E-Mail :
Mobile :
Landline : ( STD Code ) ( Number ) :
Ext. ( if any )
8
ACMA Awards 2014-15 : HR Excellence (MSME)
( For office use only )
Company performance at a glance
( Following radar chart shows the scores for each main area as per
questionnaire , scores are converted to % )
RADAR Chart
Leadership
100
75
HR Strategy &
Structure
50
HR Practices & Policies
25
0
Shop Floor
Management
Industrial Climate
and Profile
S. No.
Area
Total Marks
1
Leadership
100
2
HR Strategy & Structure
75
3
HR Practice & Policies
125
4
Shop Floor Management
125
5
Industrial Climate and Profile
75
Total
500
Marks
Obtained
%
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ACMA Awards 2014-15 : HR Excellence (MSME)
(For Office Use Only)
Section 1
Leadership
Total marks = 100
S.
No.
Sub Topic
Total
Marks
1.A
Vision, Mission and Values
1.B
Business orientation towards HR
1.C
Communication
20
1.D
Involvement and Approachability
20
1.E
Capability of 2nd line Leadership
20
Total
100
Marks
Obtained
%
20
20
10
ACMA Awards 2014-15 : HR Excellence (MSME)
1. Leadership
(1.A) Vision, Mission and Values
Total = 20
1. Kindly enclose your Statements of vision and mission & dates of when
these were Formed and Revised . Also list the Shared values of the
organization (20)
VISION : ( Formed on / /
, Revised on : / /
)
MISSION : ( Formed on / /
, Revised on :
/
/
)
Shared Values :1.
2.
3.
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ACMA Awards 2014-15 : HR Excellence (MSME)
1. Leadership
(1.B) Business Orientation towards HR
Total = 20
1. What is the role that CEO wants HR to perform in your company ?
Please elaborate
(10)
2. What is the manpower cost as a % to Sales revenue ? Please give
details for last three years?
(10)
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ACMA Awards 2014-15 : HR Excellence (MSME)
1. Leadership
Total = 20
(1.C) Communication
1. How often does the Leadership team communicate with the
employees ?
(10)
S.
N.
Communication
Forum on by
Daily
Monthly
Quarterly
Half
Yearly
Yearly
1
2
3
2. Attach any photographs available for the above mentioned
communications
(10)
Sr.No. 1 photo
Sr.No. 2 photo
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ACMA Awards 2014-15 : HR Excellence (MSME)
1. Leadership
1 (D) Involvement and Approachability
Total Marks = 20
1. How often does MD/CEO visit the Shop floor/ Plant ? Give details of
such visits detailing his interaction with the workers ?
(10)
2. How approachable is the MD/CEO for employees ? Is there any
direct method of contact accessible for all employees? i.e. –mobile no.,
email ID etc.
(10)
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ACMA Awards 2014-15 : HR Excellence (MSME)
1. Leadership
1E . Capability of 2nd line Leadership
Total Marks = 20
1. Kindly explain leadership involvement in developing capability in the
Organisation, identifying new leaders and creating a leadership pipeline
(20)
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ACMA Awards 2014-15 : HR Excellence (MSME)
(For Office Use Only)
Section 2
HR Strategy and Structure
Total marks = 75
S.
No.
Sub Topic
Total
Marks
2.A
HR plan, budget and alignment
with business goal
25
2.B
HR department structure and
capability
25
2.C
Respect of HR leadership
25
Total
75
Marks
Obtained
%
16
ACMA Awards 2014-15 : HR Excellence (MSME)
2. HR Strategy & Structure
(2.A) HR plan, budget and alignment with
business goal
Total Marks = 25
1. Does the company have an annual HR Plan / targets? What would be
the contents of HR Planning ?
(15)
2. Please list any new HR initiative that have been successfully
implemented in the organization in the last 3 years? (10)
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ACMA Awards 2014-15 : HR Excellence (MSME)
2. HR Strategy & Structure
(2.B) HR department structure and capability
Total Marks = 25
1. Please provide the Structure of HR department of your organization. .
.
(15)
2. Kindly list any initiatives that have been taken in the last one year to
improve the skill capability of the HR department?
For E.g.. Workshops, Training, Mentorship, etc.
(10)
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ACMA Awards 2014-15 : HR Excellence (MSME)
2. HR Strategy & Structure
(2.C) Respect of HR Leadership
Total Marks = 25
1. Provide an instance where a business decision was changed post
intervention by HR?
(10)
2. Provide instances in the past when the HR Leadership has helped
employees to deal with personal issues or when employees have
approached the HR for support in personal matters?
(15)
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ACMA Awards 2014-15 : HR Excellence (MSME)
(For Office Use Only)
Section 3
HR Practice and Policies
Total marks = 125
S. N.
Sub Topic
Total
Marks
3.A
Recruitment and Induction
20
3.B
Performance Management
System
20
3.C
Compensation and Benefits
20
3.D
Rewards & Recognition
15
3.E
Employee Satisfaction
15
3.F
Learning and Development
20
3.G
Statutory Compliance
15
Total
125
Marks
Obtained
%
20
ACMA Awards 2014-15 : HR Excellence (MSME)
3. HR Practice and Policies
(3.A) Recruitment and Induction
1.
Total Marks = 20
Do you have a manpower plan? How is it created? Is your current
manpower as per your manpower plan? How are deviations from
manpower plan handled ?
(10)
2. What is the Induction policy in company? Please elaborate for each
level of employees
(10)
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ACMA Awards 2014-15 : HR Excellence (MSME)
3. HR Practice and Policies
(3.B) Performance Management System
Total Marks = 20
1. Does your company have a defined Performance Management
System ? Is the PMS based on responsibilities, KPI, competencies,
behaviors, etc. - kindly provide details. When was it reviewed last time ?
(10)
2. Is performance management linked to the annual increment and
appraisal ? Have increments been given consistent in last three years?
Provide details in support of your answer ?
(10)
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ACMA Awards 2014-15 : HR Excellence (MSME)
3. HR Practice and Policies
(3.C) Compensation & Benefit
Total Marks = 20
1. Does the company release Salary and Wages on time every month
along with salary slips ? If not, please elaborate
(5)
2. What is the Overtime Policy in your organization? What is the % of
OT hours and OT amount of total monthly wage ? Is the OT allowance
paid on time ?
(5)
3. Does the company have a production incentive policy for workers? If
yes what is the max % paid as a % of monthly salary
(10)
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ACMA Awards 2014-15 : HR Excellence (MSME)
3. HR Practice and Policies
(3.D) Rewards and recognition
Total Marks = 15
1. What are the policies of rewards and recognition in your organization?
Please provide details of monetary and non-monetary policies
implemented in the organisation.
(10)
2. What are the methods adopted to recognize / motivate employees
at various levels ?
(05)
S.
N.
Level
Methods
1
2
3
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ACMA Awards 2014-15 : HR Excellence (MSME)
3. HR Practice and Policies
(3.E) Employee Satisfaction
Total Marks = 15
1. Do you conduct employee satisfaction survey ? Is it done internally
or externally? What are the parameters considered for measuring
Employees Satisfaction
(10)
•
•
•
2. Provide details of the average attrition data over the last three
years ?
(05)
Year
White collar %
Blue collar %
2012-2013
2013-2014
2014-2015
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ACMA Awards 2014-15 : HR Excellence (MSME)
3. HR Practice and Policies
Total Marks = 20
(3.F) Learning and Development
1. What is the trend of the training hours / employee over the years?
(show last three year trend in bar graph , illustrate it with your internal
Target line )
(05)
60
55
50
Training hrs/emp/year
40
40
30
25
20
10
0
2012-13
2013-2014
2014-2015
Formula
Total training man-hours for all employees for year
Training hours/employee / year =---------------------------------------- --------------------Total employees
2. How you Identify training needs for your employees ? List top 10
training programs conducted in last one year
( 05 )
Training Areas :
•
•
•
•
•
3. What is the %of manpower cost spent on training annually? Please
give data of last three years.
(10)
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ACMA Awards 2014-15 : HR Excellence (MSME)
3. HR Practice and Policies
(3.F) Statutory Compliance
•
Total Marks = 15
Please verify whether the following
implemented in your organisation or not.
S. No.
Compliance
Policy
1
PF
2
ESI
3
Gratuity
4
Child Labor
5
Standing orders
6
Minimum wage
7
Works / Grievance
committee
8
Fire NOC
9
Factory license
10
Contractor license
11
Consent under air
and water pollution
12
HSD Storage
license
13
Boiler/ Pressure
vessel test
certificate
14
Safety officer /
Welfare office
15
Lift / Fork Lift
License
Implemented
(Yes/No)
statutory
policies
are
Remark
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ACMA Awards 2014-15 : HR Excellence (MSME)
(For Office Use Only)
Section 4
Shop Floor Management
Total marks = 125
S. N.
Sub Topic
Total
Marks
4.A
Leadership of shop floor
20
4.B
Respect of shop floor
leadership
15
4.C
Kaizen / 5S / TQM / TPM / SS
25
4.D
Production flexibility and
leverage
15
4.E
Health, Safety, Environment
and welfare
50
Total
125
Actual
Marks
%
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ACMA Awards 2014-15 : HR Excellence (MSME)
4. Shop Floor Management
(4.A) Leadership of shop floor
Total Marks = 20
1. How do shop floor leaders encourage and enable subordinates/
operators to initiate and implement improvement activities at shop
floor?
(10)
2. Kindly illustrate some instances of excellence in shop floor
leadership with the help of photographs ?
(10)
Photo
Photo
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ACMA Awards 2014-15 : HR Excellence (MSME)
4. Shop Floor Management
(4.B) Respect of shop floor leadership
Total Marks = 15
1.Are operators / workers allowed to raise their concerns if not satisfied
with the decision of shop floor leadership ? How often does the HR
intervene in shop floor related disputes / issues? Kindly provide and
approximate of no. of issues per month
(10)
2. Is shop floor leader usually the final authority to grant leave to
operators / workers? Detail other similar authorities of the shop floor
leader ?
(05)
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ACMA Awards 2014-15 : HR Excellence (MSME)
4. Shop Floor Management
(4.C) Kaizen / 5S / TQM / TPM / SS
Total Marks = 25
1. Kindly list the improvement suggestions with benefits to the
organization in the last 1 year on account of Kaizen, 5S, QC , CFT, etc.. .
.
(15)
2. Please attach photographs of shop floor as evidence of above
Photo
(10)
Photo
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ACMA Awards 2014-15 : HR Excellence (MSME)
4. Shop Floor Management
(4.C) Production Flexibility
Total Marks = 15
1. What is the average utilization of the plant capacity in your company ?
(05 )
2. In cases when there is excess demand versus planned production,
how has the shop floor managed such a situation ?
(10)
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ACMA Awards 2014-15 : HR Excellence (MSME)
4. Shop Floor Management
Total Marks = 50
(4.E) Health, Safety, Environment and welfare
(i) Specify status in below mentioned checklist for “Must be facilities”
for all company employees ? Illustrate with photographs some
examples
(20)
Facilities for all company employees
Description
Sr. No.
Status
1
Jogging track inside shop floor, along walls
OK / Not OK
2
Trees in plant campus
OK / Not OK
3
OK / Not OK
4
No earth should be visible in entire company area.
There should be concrete, tar roads or green lawns.
No truck / fork-lift inside shop floor
5
Clean toilet blocks inside shop floor, dry & smell free
OK / Not OK
6
No nails to be used anywhere in the factory premises.
OK / Not OK
7
All employees to wear uniform, shoes and necessary
safety gadgets.
Noise free DG sets & compressor
OK / Not OK
8
OK / Not OK
OK / Not OK
9
Clean change room and rest room facilities
OK / Not OK
10
Hygienic kitchen, washroom, dinning hall.
OK / Not OK
11
Good recreational facilities
OK / Not OK
12
Appropriate fire fighting equipments should be placed at
accessible locations
13 Central display board ( 80 % Digital )
Photo
OK / Not OK
OK / Not OK
Photo
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ACMA Awards 2014-15 : HR Excellence (MSME)
4. Shop Floor Management
(4.E) Health, Safety, Environment and welfare
Total Marks = 50
2. What are the current accident levels? (Illustrate previous one year data
in line graph)
A) Frequency (nos.) in PPM Minor + Major both (5)
Target
Accident frequency
1
0.8
Actual
0.8
0.6
0.6
0.5
0.4
0.4
0.3
0.3
0.2
0
0
0
0
0
0
0
B) Severity (man hrs. lost) in PPM (5)
Target
Actual
0.9
Accident frequency
0.8
0.8
0.7
0.6
0.6
0.5
0.5
0.4
0.3
0.4
0.4
0.3
0.2
0.1
0
0
0
0
0
0
0
Formula
No. of accidents
Frequency rate =------------------------ X 106
Total man hours
Formula
Severity rate
Total man-days lost
=------------------------------- X 106
Total man hours
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ACMA Awards 2014-15 : HR Excellence (MSME)
4. Shop Floor Management
(4.E) Health, Safety, Environment and welfare
Total Marks = 50
3. Does the company organize events to celebrate various festivals,
occasion, competition with employees? Please elaborate on the same
and also provide photographs
(05)
4. Please list various welfare activities for employees in your company. .
.
(05)
5. How do you encourage fun and camaraderie among your employees?
Please include the ways in which your organization celebrates team and
/ or organizational success.
(05)
6. How does your organization support employees at times of significant
life events – employee’s marriage, marriage of children, family illness,
new born in the family
(05)
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ACMA Awards 2014-15 : HR Excellence (MSME)
(For Office Use Only)
Section 5
Industrial Climate and Profile
Total marks = 75
S.
No.
Sub Topic
Total
Marks
5.A
Organization Manpower
Profile
25
5.B
Industrial Relation & Trade
Union
25
5.C
Corporate Social
Responsibility
25
Total
75
Marks
Obtaine
d
%
36
ACMA Awards 2014-15 : HR Excellence (MSME)
5. Industrial Climate and Profile
(5.A) Organization Manpower Profile
•
S.
No.
1
Total Marks = 25
Please describe the status of Manpower profile as per follows
Profile criteria
White Collar
Company
worker
Contractual
worker
Total
No of Employees /
Worker
Age profile (no of
employees)
2 • Less than 25 years
• 25-35 years
• 35 years and above
3
Education profile
(Min Qualification)
Tenure (number of
employees)
• Less then 1 year
4
• 1-2 year
• 2-5 year
• More then 5 years
5
No of Direct vs Indirect
employees
Number of employees
6 • Local
• Outsiders
Numbers as
7 • Male
• Female
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ACMA Awards 2014-15 : HR Excellence (MSME)
5. Industrial Climate and Profile
(5.B) Industrial Relation and Trade Union
Total Marks = 25
1. Is there a Union(s) in the organization? Are these internal or
external? If external Union then they are affiliated to?
(10)
2. Is there a forum (as well as escalation process) for employees to
raise issues / concerns etc.--- shop floor / HR / personal etc. If yes,
please provide details of the same.
( 15)
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ACMA Awards 2014-15 : HR Excellence (MSME)
5. Industrial Climate and Profile
(5.C) Corporate social responsibility
Total Marks = 25
1. Briefly describe the initiatives taken towards corporate social
responsibility.
(15)
2.. Share some initiatives of social commitment with the help of photos
(10)
Photo
Photo
39
ACMA Awards 2014-15 : HR Excellence (MSME)
Summary of Achievements
for the year 2014-15
( Company to fill up )
40
ACMA Awards 2014-15 : HR Excellence (MSME)
For
Company:
Provide an excellent photo of your company
41