Transcript Slide 1

Clarification Meeting:
Provision of Diesel, Petrol and
Minor Repair Services Depot
for Kusile Power Station
19 October 2012
Agenda
1.
Welcome :
Lebo Modutoane
2.
Evacuation Route:
Musiiwa Luvhengo
3.
Background of the Project/Technical:
Pat Skosana
3.
Quality
Motsaka Ledwaba
2015/07/16
2
Agenda
1.
Safety, Health and Environment (SHE):
Musiiwa Luvhengo and Patrick Mdluli
2.
Supplier Development and Localisation (SD&L):
Eunice Magagula
3.
Commercial
Lebo Modutoane
2015/07/16
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Evacuation Route:
Presentation By:
Musiiwa Luvhengo
2015/07/16
4
Background of the Project/Technical:
Presentation by:
Pat Skosana
2015/07/16
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Background of the Project
The contract includes the provision of a diesel and petrol diesel fuel
depot for the operation of the fleet vehicles and standby generators at
the Kusile Power Station Project. The diesel and petrol diesel fuel depot
services form part of the Kusile Power Station Project situated near
Ogies, Emalahleni.
The Contractor shall provide all labour, supervision, administration and
management, equipment, tools, supplies and materials to perform the
works as specified herein.
The contract period is 01 April 2013 until 31 March 2018
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Scope of Work
The detail description of the works consists of:
 The Contractor shall be required to provide petrol, diesel and minor
repair services depot at the Kusile Power Station Project. The service
provider will be available 24/7.
 Minimum employer’s participation is 2000 litres of petrol per month,
and 10 000 litres of diesel per month.
 Potential capacity (1500 x private vehicles excluding contractors bulk
requirements)
 The Contractor shall be required to collect and discharge diesel and
petrol fuel into the specific holding tanks. The Contractor shall supply
the holding tanks and equipment.
 The Contractor is required to provide for all adaptors/couplings
required to facilitate the discharge of diesel and petrol from its tankers
and holding tanks.
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Scope of Work Continued . . .
• The Contractor shall have separate holding tanks for storage of diesel
and petrol fuel.
• The Contractor is required to make provision for maintenance and
routine cleaning of the holding tanks. The maintenance and repair
shall not interfere with the Contractor’s operations.
• The Contractor is required to take random samples of fuel as and
when required.
• The Contractor shall monitor and refuel all the employer’s standby
generators.
• The Contractor shall be able to do minor vehicle repairs such as tyre
repair and replacement, windscreen repair and replacement, battery
charging and replacement.
• The Contractor shall provide for onsite card transaction facilities.
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Technical Tender Deliverables
The Contractor shall submit the following for evaluation purposes:
• A detailed method statement on how you plan to execute the works
• Management
experience
(attach
organogram/organizational structure.
CV’s)
and
company
• Proof of access to supply petrol and diesel.
• Proof of fuel retail and minor vehicle repair services experience
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Technical Requirements
• A detailed method statement on how you plan to execute
the works
• Management experience (attach CV’s) and company
organogram/organizational structure.
• Historical information on similar work performed by the key
persons / identified resources with proof of previous
contracts held, scope and value. Please provide contact
numbers
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Technical Evaluation Scoring
Technical (50%)
Percentage
Continuity of Supply
Proof of access to supply petrol and diesel
20%
Company Experience
At least three (3) years fuel retail and
vehicle repair experience
20%
Method Statement
Procedure and proposed processes for
the operation of the fuel station and
workshop
20%
Percentage of sub-contracting of the
scope.
Proposed staff structure
Safety, Health
Compliance
and
Quality Compliance
Total
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Environmental
30%
10%
100%
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Questions
Thank you
Safety, Health and Environment (SHE)
Presentation by:
Musiiwa Luvhengo
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BACKROUND AND GENERAL
• Technical and/or Project Management Ability Not the only criteria
• OHS is one of the ESKOM values and a criterion.
• Prospective Suppliers or Contractors not to be a “SAFETY RISK”.
• This can be achieved through an effective SHEMS by Suppliers.
• SHEMS extent differ according to the size/complexity of the package.
• OHS Competency: within or outside the organisation
• Project is committed to complying with the laws of the country
SOURCES OF SHE REQUIREMENTS
• Constitution of the Republic of South Africa (No 108 of 1996),
Section 24(a) “Environmental Rights
• Statutes: COIDA, OHSA, NEMA etc.
• Common Law
• Judicial Precedents
• Corporate Standards: SHE Specs, SES, EMP, Cardinal Safety
Rules & Site Requirements (Primary Source)
• These sources are to be observed in this order of importance in
the event of any conflict between them.
EFFECTIVE SHEMS FOR SHE VALUE
• SHE MANAGEMENT POLICY AND COMMITMENT
• SHEMS PLANNING (HIRAC, SHEM TARGETS/ OBJECTIVES/
PROGRAMME)
• SHEMS IMPLEMENTATION & OPERATION (STRUCTURE,
RESPONSIBILITY, ACCOUNTABILITY, COMPETENCY, ETC.)
• SHEMS EVALUATION (PERFORMANCE MONITORING &
MEASUREMENT)
• SHEMS REVIEW (ADEQUACY & RELEVANCE)
SHE Evaluation Submittals: OHS
Please submit the following docs for SHE Evaluation:
1. SHE Management system
• SHE Plan aligned to the Project’s SHE Specification (Sec 4 part 9)
• SHE policy (adequate & signed by the Company’s CEO)
• Proposed Sufficient SHE Budget Breakdown supporting the SHE Plan
• Substance Abuse Policy and Programme (Procedure)
• Baseline Risk Assessment & SHE Method Statements (on Medium
&High Risks)
• Contractor Organogram reflecting the site structure incl. workforce size.
•
CV’s & Competency Proof: Safety & Environmental Officer/Construction
Supervisor.
• Incident management Procedure ( reporting and managing incident
process)
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SHE Evaluations Submittals: OHS
2. Site Management Plans:
• Access /Traffic Management Plan
• working at heights
• Fire Safety & Emergency Preparedness Plans
3. Company’s Past SHE Performance:
• Records for the past three years (fatalities & LTI).
• Records of DoL / DMR reportable incidents
• Environmental performance: Contravention of legislation.
• Any past SHE achievements.
SHE Evaluations Submittals
4. Occupational Health and Wellness
• Medical Surveillance procedure (pre, periodic & exit examinations)
• Valid Letter of good standing ( proof of registration with WC)
• Intoxication/ Drug abuse procedure
• Chronic illness management procedure (eg. HIV/AIDS,BP,Diabetic)
5. Environmental Management:
• Environmental Management Plan (eg. Waste/General/Hazardous
/waste management) in line with Sec 4 part 10.
• Environmental Management system (ISO 14001 Certification/
Compliance)
Environmental Requirements
• Qualified Environmental Officer/Practitioner with minimum of 2 years
experience.
6. Other Requirements
• Details of SHE training Matrix
• Applicable legal appointments
• Process applied to select ,qualify and monitoring SHE compliance of
sub-contractor during work execution.
• Life-Saving Rules: Open, Isolate, test, earth, bond, and/or insulate
before touch, Hook up at heights, buckle up, be sober, Ensure you
have a permit to work, No reversing without a spotter or a flagman.
• Signed Acknowledgement form (Annexure B)….
Questions
Thank you
Quality
Presentation by:
Ledwaba Motsaka
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Eskom QM58 Quality
Requirements
Requirements ( Clause 3.2.1) on a tender
returnable
BASIS
(ISO 9001-2008) Standard
Eskom Standard QM58
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Requirements ( Clause 3.2.1) on a tender
returnable
The contractor shall complete and sign
form A [a1]FormA.docx
• Contract Quality Requirements
The contractor shall complete and sign
form B [a2] Form B.docx
• Quality Management System Requirements
A copy of the CV of the suppliers Quality
Management Representative responsible
for the contract / work / service [a4]
•
•
•
•
•
Accreditations / Certification [a5]
Company Structure Plan [a6]Typical
Organization Structure Cleaning
Services.docx
Historic Data [a7]Historical Template.docx
Contract Quality Plan [A8]Contract Quality
Plan.docx
Non-Conformance Report [a9](Complete
and closed out) [a9]NCR.docc
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Education Qualification
ISO 9001 2008 Qualification e.g. Introduction
ISO 9001 2008 Auditing Qualification background
Experience in implementing and maintenance of ISO 9001 2008 QMS
Detailed work experience
• Company Information relating to specific certification and standards
within an industry (e.g. NDT/NDE Welding certificate) Compliance
Quality Management System
• Certification on ISO 9001 2008
• Latest company organogram is necessary with Quality Representative
/function represented on the structure
• Information of previous work done on similar project
• Information of sample on current or previous project compliant to ISO
9001-2008
• Information on incidents occurred on similar work done.
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Requirements ( Clause 3.2.1) on a tender
returnable
Complete and closed out
Corrective Action Report
[a10]CORRECTIVE
ACTION REQUEST.docx
• Information action taken on non conformances raised
on similar work done
Supplier Audit Schedule
[a11]
• The tenderer shall attach a copy of their suppliers
audit schedule together with a completed audit report
on one of their critical suppliers
Copy of Supplier Control
Records [a12]
• Evaluation, selecting and control of supplier and subcontractors
• Eskom Reserves the right to contact some of the
contractor’s (current and Former customers to evaluate the
contractors quality systems , capacity , capability)
Long lead time items [a14]
• Information lead times (time taken to deliver)on current
works/project
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Requirements ( Clause 3.2.1) on a tender
returnable
Preliminary
Manufacturing
Schedules [a15]
Preliminary Risk of
Critical Characteristics
[a18]
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• Information on planning of manufactured products for
the works to be done
• Information on risk identified the work to be done
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Key Requirements ( Clause 3.2.1) on a
tender award
Compulsory documents to be submitted for review and
approval prior to work activity
 Final Project Quality Plan (PQP)
 Final Quality Control Plan (QCP) / Inspection & Test Plan
(ITP)
 Method Statements (final)
 Inspection & Test Forms (To be used for record)
 Control of Defects, Corrective Action and Stop Work
Orders
 Control of Quality Records
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Questions
Thank you
Supplier Development and Localisation
(SD&L)
Presentation by:
Eunice Magagula
2015/07/16
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SD&L
Who qualifies to tender?
Black Owned companies with a 100% black ownership. Black
Ownership includes those companies owned by Black people; Black
Disabled Persons / Group, Black Youth (BYO) and Black Women
(BWO).
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SD&L RETURNABLE
The following are returnables:
B-BEE Certificate
Proof of registered address
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Thank you
Commercial
Presentation by:
Lebo Modutoane
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Commercial
• Enquiry Number:
PS(K)/2012/LM1/04
• Enquiry closing Date :
16 November 2012 at 10:00
• Place:
Megawatt Park at Sunninghill
NB: No late submission will be accepted
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Commercial
Bidders are required to use the 2 Envelope system and 1 CD.
(1st Envelope: Commercial and Financial)
1 Original and 2 Copies and 1 CD
(2nd Envelope: Technical and SHEQ)
1 Original and 2 Copies and 1 CD
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Commercial
• Tender documents should be addressed as follows:
 Commercial and Finance Offer
 Strictly Confidential, Group Capital Division
Kusile Power Station Project
PS(K)/2012/LM1/04
 Technical and SHEQ Offer
Strictly Confidential, Group Capital Division
Kusile Power Station Project
PS(K)/2012/LM1/04
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Tender Box Location
Megawatt Park
NO.1 Maxwell Drive
Sunninghill
Sandton
Tender Box is opposite main Reception
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Evaluation Process
All tenders are evaluated and scored in accordance with Eskom’s
Procurement Process
 Technical – 35%
 Price – 35%
SD&L- 30%
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ACCESSIBILITY OF DOCUMENTS
• http://mp2mas17.eskom.co.za/tenderbulletin/search.asp
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Communication During Tender
Period
• Contact Persons: Lebo Modutoane
• Tel: +27 13 699 7130
• Email Address: [email protected]
• NB: All clarification should be send via e-mail
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Thank you