Transcript Introduction to EndNote 4.0 - NYU Health Sciences Library

Introduction to EndNote
Dorice L. Vieira
Ehrman Medical Library
[email protected]
263-8483
2006
Goals of this Course
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Using a hands-on approach, to provide you
with basic skills for understanding and
managing bibliographic reference
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Exporting/Importing References
Searching PubMed (a bibliographic database)
Sorting references
Searching the EndNote Library
Managing Duplicate References
To provide you with skills for inserting
references into your Word Document
Formatting your manuscript using a variety
of journal styles
What is a database?
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An organized collection of records
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This is
a Microsoft
Access db
Fields
Records
Database or File
Can be searched and sorted
Can be programmer specific vs. enduser specific
A bibliographic database?
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Provides access, in the form of bibliographic
citations, to scholarly and popular literature
Ehman Medical Library databases
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Ovid: MEDLINE, Embase, PsycInfo and CINAHL, etc.
Web of Knowledge (Science Citation Index, etc.)
And many, many more
EndNote Library (Database)
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Fields: author, year, title, journal,
volume, issue, pages, etc.
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important field: url field keeps
tracks of full-text urls/pdf files
Fields can be “tailored”
Records (reference types):
journal, magazine, newspapers,
book, book sections, conference
proceedings, etc.
Library: the file or database of
complete records
A Few Things to Think About
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Term Lists
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Do you want to manage journal titles and abbreviations? It
will take additional time to manage, but may save
considerable time in the long run!
More to think about!
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How are you going to retrieve the references that
you want to cite once you begin using EndNote? (I
use the label field)
How many separate databases will you need?
Where do you want to save your libraries, full-text,
etc.
Do you want to “weed” citations? If so, how?
Beware of “mismatches”!
Tasks for today . . .
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Set up an EndNote Library
Search the literature
 PubMed
 Ovid MEDLINE
Draft paper: Alternative Medicine Meets EBM
Insert references into Word document
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Change journal output style
Wow!
Starting a New Library
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Name the database using a logical name
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Alternative and EBM DV.enl
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Alternative and EBM cites.txt
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Please use your initials
When saving text files, do not confuse your search file
names with your database name
Use “direct export” features when possible
EndNote will display the name in the upper left corner of
the title bar. .enl is the extension that follows the
“library” name--never change .enl!
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DO NOT use special characters!!! < > . , { } [ ] /
Starting a New Library cont.
Click on “Ok”
Name the Library
Do not use special characters or the period “.”
Your Empty Library
Searching PubMed
Take the 1st 50 from the results page
Selecting Results
Copy all
references to
your library, OR
hold the ctrl key
and select the
individual
references you
want to copy.
Results Review
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Citation Record
Sorting (simple)
Foreign language records
Link to citation via PubMed
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Journal Abbreviations
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NYU Health Sciences Library logo
PubMed places abbreviated titles in the record—major
implications for term lists! Do you want to turn this off?
Any questions?
MEDLINE (next 3 screens)
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Search
“alternative
medicine and
evidence based
medicine” (do not
type quotation
marks)
Limit to Humans,
English and
Review Articles
Click on
“Search” button
to execute
strategy
Scroll to the bottom of the screen to the citation manager
Results Manager
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Type “1-50” in the “and/or Range:” box
Select the appropriate fields that you would like to have inserted into your
library
Select “Direct Export”
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If you have to save and “import” the file, choose “Reprint/Medlars”
Click on Save
Direct Export
1. Click in the “export results to Endnote . . .” circle.
2. Click on “Continue”.
3. Choose your database when the window pops up.
Results Review
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Citation
Journal Titles
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Ovid places the full title in the record
Compare PubMed vs. Ovid Records—this relates
to the “Term Lists” feature
Remove duplicates
Link to full-text—must be added manually
Any questions?
Importing/Exporting
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Exporting allows you to send the citations from the
bibliographic database directly to the EndNote Library
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Available in Ovid databases, Web of Science, and other databases
Importing allows you to capture the citations as a text file
from the bibliographic database (PubMed) and transfer
them using a FILTER into your EndNote Library
(database)
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When searching PubMed directly, you must save the file in the
MEDLINE format, then import using the PubMed filter.
Filters: What are they?
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Filters translate from the bibliographic database to
the EndNote Library
 MEDLINE via Ovid requires the “Ovid
(Reprint/Medlars)” filter
 Web of Science requires the “ISI Web of Science”
filter
You must know the name of the database vendor to find the
appropriate filter!
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Full-text databases import the bibliographic
citation—not the full-text!
Importing Window Sample
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Click on “Choose File”
and retrieve your ???.txt
file
Click on “Import Option”
to select the appropriate
“filter”
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PubMed (NLM),
Ovid(Medline) or
appropriate filter
Remove duplicates if
necessary
Reprint Medlars:
the Ovid Medline
filter (translator)
Any questions?
Linking to Fulltext
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Save the full-text url in the url field and
“launch” the record from the Edit menu.
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This will not work with some databases.
OR
Save the full-text as a PDF file. Go to
“References” on the main menu and “Link to”
the PDF file. Click on the “Open Link” icon.
Entering Citations Manually
Title
Complementary/alternative medicine : an
evidence-based approach
Published
St. Louis, Mo. : Mosby, c1999
Author
Descript'n
Spencer, John W. (John
William), 1940Jacobs, Joseph J.,
M.D
viii, 442 p. : ill. ; 23 cm
Look at a record in the EndNote Library to see how records should be entered.
(See next screen)
Sample
Linking References to a Word Document
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How do you typically write your papers?
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Easy method: highlight the reference when in
EndNote and click on the “insert citation” icon
Nice Option: “Cite while you Write”
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Built-in search feature found on the tool bar in the
Word document
Search the database for specific articles for
paper
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Use “notes,” “label” or other fields to help you
manage and search your “library”
Practice
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Search the Ovid MEDLINE, Web of Science
or PubMed database
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Sorting the EndNote Library
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Topic: innocent AND heart murmurs from 1995
to present, English
Sort by year
Sort by author, year in reverse chronological
order
Link to Word Manuscript
Questions & Answers
Getting Access
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School of Medicine IT Server
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http://saturn.med.nyu.edu/SoM/
Load the “keyserver” client first
Download EndNote
NYU Medical Bookstore
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Student Discounts are offered
Faculty Discounts are offered
Prices and discounts are subject to change
Need Assistance?
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Telephone 263-8483
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E-mail [email protected]
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Search Services Helpline
Public Services Department
Website http://library.med.nyu.edu
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Ask A Librarian