Transcript C-TPAT Status Verification

C-TPAT Security Link Portal
Overview
C-TPAT Security Link Portal Overview
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Login
Home Screen
Partner
Documents
Discussion
My Account
Logout
Login
The “User Name” is the user’s
e-mail address that was
provided to the C-TPAT
program.
Change Password
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First time Users will be
required to Change their
Temporary password.
Users with Expired
Passwords will be
required to Change their
old password.
Passwords will expire
every 90 days.
Partner Account Selection
•If the User is designated as
a Company Contact for
more than one company, a
list of companies will
appear.
•The User must select the
company name and click
continue to proceed.
Home Screen
Company’s Name as submitted on your application.
Company’s Doing Business As Name as submitted on the application.
C-TPAT Account File ID.
Company’s Business Type and Account Status.
Security Profile review status – Approved or Rejected
The SCSS Office assigned to your company.
The C-TPAT SCSS assigned to your company. (Will be blank if unassigned.)
The Date your Company Profile Information was last modified.
The date your C-TPAT Supply Chain Security Profile was
modified.
Home Screen Fields
Home Screen Definitions
C-TPAT Company Name – This is the name submitted by the company in the company’s C-TPAT Application.
CBP Supply Chain Security Specialist (SCSS) Assigned - Name of the CBP Supply Chain Security Specialist who is the primary CTPAT point of contact.
CBP Supply Chain Security Specialist (SCSS) Office Assigned.
C-TPAT currently has SCSS offices in:
1.
Washington
2.
JFK Airport, New York
3.
Newark
4.
Miami
5.
Los Angeles
C-TPAT Enrollment Business Types – The following are the current C-TPAT enrollment categories:
1.
Air Carrier
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Consolidators
a. Air Freight Consolidators
b. Ocean Transportation Intermediaries
c. Non-Vessel Operating Common Carriers (NVOCC)
Foreign Manufacturer
Highway Carriers
a. U.S. / Canada
b. U.S. / Mexico
Importer
Licensed U.S. Customs Broker
Port Authority or Terminal Operator
Rail Carrier
Sea Carrier
Partner Menu
Partner Menu
The Partner Menu contains four very critical areas:
• Company Profile
• Security Profile
• Status Verification
• Business Entities
Company Profile
Business Type
Business Type cannot be
changed in the C-TPAT Portal. If
a company discovers that their
business type is incorrect, they
must request that the current
application be Withdrawn and reapply using the Online
Application process.
Select the “Next” button to
navigate through the
Primary Business Code
You are permitted to
change your Primary
Business Code. It is a
mandatory Field.
Select Next to
continue. You may
use this button to
navigate through the
Company Profile.
Company Information
Company Addresses
Please Select “No” and add a mailing address if
applicable.
Additional Company Information
• Owner Type
• Years in Business
• Number of Employees
Company Contacts
Company Contacts Requirements:
• At least one (1) company officer must be designated as a Company Contact.
• Only a Company Officer or Company Employee can be designated as the Primary
Point of Contact (POC Field).
• Consultants/Contractors may not be designated as the Primary POC.
• An unlimited number of Company Contacts may by assigned.
Company Contacts
Minimum Requirements:
• At least one (1)
Company Officer must
be designated as a
Company Contact.
• Only a Company
Officer or Company
Employee can be
designated as the
Primary Point of
Contact (POC Field).
• Consultants/Contractors
may not be designated
as the Primary POC.
Select “Update” to Save
Company Contacts
• Consultants/Contract
ors may not be
designated as the
Primary POC and
must provide
additional Company
profile information.
Business Information
• Importers should
enter the valid Import
Bond number
associated with their
Primary U.S. issued
Importer of Record
Number.
• According on your Business Type, you may enter as many Additional Ids as
are applicable to your C-TPAT Supply Chain Security Profile.
• In the case of an Importer, they may add as many Business Unit Ids that
apply for the purposes of Security. The Security Procedures for each
Business Unit should fall under the control of the C-TPAT POC.
Company Profile Summary
Submit Changes and Save
• Be sure to Save your changes.
• You may also Submit and Save
your changes using the Blue
navigation links.
Security Profile
• The C-TPAT Supply Chain Security Profile is now
required to be maintained in the structured template
found in their C-TPAT Security Link Web Portal
Security Profile section.
• Participants must provide a narrative description of
the procedures they use to ensure adherence to CTPAT Security Criteria or Guidelines as applicable for
their C-TPAT enrollment category.
• For information on C-TPAT Security Criteria or
Guidelines, refer to the C-TPAT web page located on
http://www.cbp.gov/xp/cgov/import/commercial_enfo
rcement/ctpat/
Security Profile
• In the Text Box for each section, C-TPAT participants must provide
a narrative description of the security procedures in place. Give
examples.
• Any back-up documentation may be uploaded in the Documents
section via the C-TPAT Partner Document Exchange function.
• Answers such as Non-Applicable or Does Not Apply are NOT
acceptable. If you feel that a section does not apply to your
situation, give a succinct explanation of why you feel this does not
apply to your company.
Security Profile
• Participants navigate through the Supply Chain
Security Profile Sections selecting the “Next” button
or by clicking on the blue hyperlink for the section.
• Clicking “Save” will ensure all work is updated.
Security Profile
• As a part of a C-TPAT participants commitment to the
program, a yearly self-assessment of their Supply
Chain Security Profile will be required to certify
accuracy.
• The user that performs the self-assessment will be
recorded and logged.
Security Profile
• For each section of the Security Profile, any comments
made by the C-TPAT Supply Chain Security Specialist
reviewer will appear in the Comment section.
• The block also indicates whether the section is Critical
and whether the section is Approved or Rejected.
Status Verification
• Detailed instructions on the operation of the Status Verification
posted in the C-TPAT Public Document library or at
http://www.cbp.gov/xp/cgov/import/commercial_enforcement/ctpat/
Business Entities Identification Numbers
• Companies now have the ability to add/change their list of Business
Entity Identification Numbers(ID) as needed.
• All ID are subject to review and verification by CBP C-TPAT.
• Any abuse/misuse of this system will not be tolerated.
Documents Menu
Documents
C-TPAT Participants have access to:
1. C-TPAT Public Document Library – Area where C-TPAT program
personnel post documents for all participants to view/download.
2.
C-TPAT Partner Document Exchange (Private) – C-TPAT
participants can upload and receive documents directly to/from
the C-TPAT Supply Chain Security Specialists. This area is NOT
accessible to anyone except authorized Company Contacts and
CBP C-TPAT program personnel.
C-TPAT Public Document Library
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C-TPAT Public Document Library – Area where C-TPAT
program personnel post documents for all participants to
view/download.
C-TPAT personnel will use this area to post information for all CTPAT participants such as security bulletins, conference
information notices, etc.
C-TPAT Public Document Library
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Each Portal user may “Opt In” to a process that will enable
automated e-mail notification when a new document has been
posted to the C-TPAT Public Document Library.
Simply check the box labeled “Send me an e-mail after files have
been uploaded to this folder.” and an e-mail will be sent to the
address listed in your contact information.
C-TPAT Partner Document Exchange
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C-TPAT Partner Document Exchange (Private) – C-TPAT
participants upload and receive documents directly to/from the
C-TPAT Supply Chain Security Specialists.
This area IS NOT accessible to anyone except authorized
Company Contacts and CBP C-TPAT program personnel.
This eliminates the need to e-mail or fax documents to C-TPAT
C-TPAT Partner Document Exchange
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Each Portal user may “Opt In” to a process that will enable
automated e-mail notification when a new document has been
posted to the C-TPAT Partner Document Exchange.
Simply check the box labeled “Send me an e-mail after files have
been uploaded to this folder.” and an e-mail will be sent to the
address listed in your contact information.
Discussion Items Menu
Discussion
C-TPAT Participants have access to:
1. C-TPAT Program Supply Chain Security Discussion Board –
PublicArea where C-TPAT program personnel post Discussion
Items for all participants to view.
2. C-TPAT Partner Direct Messaging - Private area where C-TPAT
participants can send and receive directly to/from the C-TPAT
Supply Chain Security Specialists. This area is NOT accessible to
anyone except authorized Company Contacts and CBP C-TPAT
program personnel.
C-TPAT Program Supply Chain Security Discussion Board
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C-TPAT Program Supply Chain Security Discussion Board –
Public Area where C-TPAT program personnel post discussion
items for all participants to view/download.
C-TPAT personnel will use this area to post information for all CTPAT participants such as security bulletins, conference
information notices, etc.
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Each Portal user may “Opt In” to a process that will enable
automated e-mail notification when a new Discussion item has been
posted to the C-TPAT Program Supply Chain Security Discussion
Board.
Simply check the box labeled “Send me an e-mail when new
discussion items are posted.” and an e-mail will be sent to the
address listed in your contact information.
C-TPAT Partner Direct Messaging
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C-TPAT Partner Direct Messaging – Private Area where
Company Contacts and C-TPAT program personnel post
discussion items and exchange infromation.
The Partner Direct Messaging allows CBP C-TPAT personnel
and C-TPAT Company Contacts to stay in contact when e-mail is
not available. Only internet access is needed to send and receive
messages.
C-TPAT Partner Direct Messaging
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Each Portal user may “Opt In” to a process that will enable
automated e-mail notification when a new Partner Direct Message
item has been posted.
Simply check the box labeled “Send me an e-mail when new
discussion items are posted.” and an e-mail will be sent to the email address listed in your contact information.
C-TPAT Partner Direct Messaging
My Account
• Company Contact Users
– May change their passwords as often as needed.
– Will be forced to change their password every 90
days.
– Users who do not access their portal account for
90 days will be inactivated and need to change
their password.
Change Password
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Company Contacts are able
to change passwords as often
as needed.
Change Password
Passwords must be at least 8 Characters in long.
Logout
To end your session, Click on Logout
End