Transcript PowerPoint: Getting Started

PowerPoint: Getting Started
Students will create a PowerPoint
all about themselves. Take a look
at the class folder at
www.scottbunin.com to see the
rubric for this project. The project
should take about 5 class days.

A new PowerPoint presentation will start with
a title slide alone. To add more slides, click
the “New Slide” button towards the top left
corner when on the “Home” tab. It is a good
idea to add the total number of slides when
you first start. If you click the bottom of the
icon, there are different kinds of slides
available.
Adding Titles and Pictures
 The title should go towards the top of
the slide. The title and text can be
rearranged to make it look nicer. Keep
the title short and in larger font. Be
sure to stay on theme with both pictures
and text. For a picture, click on “Insert”
and “ClipArt”.
Adding Text
 Each slide in this project will contain 5
sentences. This will clearly explain
the student’s thoughts. The first
sentence should explain the topic.
The middle three sentences should
give specific information or details.
The final sentence should sum up the
thoughts of the paragraphs.
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Getting Started
Adding Slides
Adding titles
Adding Pictures
Adding Text
Adding Backgrounds
 Under the design tab there are options for
creating an aesthetically pleasing
background. Clicking on one of the designs
will change the whole presentation to that
theme. Right click on the options and select
“Apply To Selected Slides”. This will allow
the student to have a different style on each
slide.

There are important ideas to remember to
keep the presentation looking professional.
Make sure slides don’t have too much or too
little information. A slide is usually presented
for a minute. 3 to 6 bullets or sentences is a
good target. Think about the people the
presentation will be given to.
Copy/Pasting/Arranging Slides
 Some times a PowerPoint designer wants
to change the order of the slides. On the
left side of the screen, all the slides are
shown in smaller windows. Left click on
the slides and drag them where desired
to move them. Right click on the slides
to copy or cut them. Right Click the
mouse between slides and select paste.
 Press <ctrl> + <c> to cut something.
 Press <ctrl> + <v> to paste.
 Press <ctrl> + <m> to create a new
slide.
 Press <alt> + <f> + <s> to save.
 Press <alt> + <f4> to close the
project.
Review
Adding Backgrounds
Professional Look
Copy/Pasting/Arranging Slides
Hotkeys

Transitions are a graphic that will load each
slide in a specific way. Click under the
Animations tab to see options. Towards the
top of the screen there are 18 regular
transitions. There are many more available
by clicking on the arrow boxes on the lower
right side of the default transitions. Learn
about the different options by trying them.
Contrast
 The text and the pictures have to be
different kinds of colors. If the colors
are too similar, a person won’t be able to
read the words. This can be fixed by
making the text darker or lighter.
Certain colors stand out better. For
example, red is easy to see on green.

Under the animations tab there is an option
called custom animation. Click “Custom
Animation” and a box will appear on the right
side of the screen. Click the Add Effect
button. Try select “motion path”, “draw
custom path”, “curves”. This will let the
designer have any graphic or text fly in any
path.
Using Bold, Italics, Underline
 Under the “Home” tab there are options
to click: B I U abc S. Learning when to
use these options takes practice. Use
them to make ideas more clear, but be
sure not to clutter the text. Be sure to
select the text before pressing the
button. Use hotkeys <ctrl> + <b>, <ctrl>
+ <i>, <ctrl> + <u>.
Transitions
 Contrast
 Custom Animations
 Using Bold, Italics, Underline
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Saving
 This project came with a default file
name for each student. Click on the
windows icon and click on Save As. Try
to save it with words that you will
recognize such as your name and the
name of the project. Always ask for help
if there is a problem with saving.

Windows always stores Microsoft
PowerPoint files with its own icon. It is a
little orange folder with an orange
graphic and/or a “P” on it. If you can’t
find a previously saved file, try looking on
the desktop or in the “My Documents”
folder. If a file can not be found there is
no way to recover the original data.
Printing Files
 There are different options for printing
PowerPoint. Be careful when choosing
the default because it will print each
slide on a whole page. Click the
Windows Icon in the upper left corner
then click “Print”. Try configuring the
print for “handouts” to save materials.
Do not print this project since the
teacher will grade it online.

Under the “Insert” tab there is an option
called “WordArt”. It will allow the designer to
create fancy picture graphics from words.
You can even take PowerPoint WordArt and
copy/paste it to other documents. Microsoft
Word has another set of art. This can then be
copied to enhance a PowerPoint
presentation.
Review
 Saving
 Opening and Finding PowerPoint Files
 Printing Files
 Using Word Art

Under the “Insert” tab there are options for
adding sound. On the right side of the
options, click the word “sound” and “sound
from the clip organizer”. A clip-sound can be
added the same way clipart is. Selecting
“automatic” will have the sound play when
the slide starts on the presentation. Selecting
“When clicked” means the sound only plays
when the presentation is running and the
sound is clicked.
Starting and Presenting The Show
 Under the “Slide Show” tab there are
options to start the show to present the
information to an audience. Click an
option or use the <f5> key. When the
show is playing, press the <esc> key to
stop it. Slides can be advanced by using
the space bar or by clicking a mouse. A
wireless remote can let a user walk
around and advance from a distance.

PowerPoint can be set up to give the show
automatically. This can be useful in
advertising. It can also be timed carefully to
advance in the time a person needs to spend
on each topic. For example, if a student was
assigned to make an oral presentation for 5
minutes they could create 10 slides that
automatically advance every 30 seconds. This
technique can help pace the speaking.
Techniques for Presenting
 Do not copy and paste large amounts of
text into a PowerPoint. Write down
some simple ideas on a slide’s topics and
then speak on the topic. Avoid reading.
In general, people are nervous and can
benefit from speaking more slowly.
Practice the presentation as many times
as possible before going before a group.