Transcript Kiwanising Action Plans - Rocky Mountain District Kiwanis

Kiwanising Action Plans
Riverton Aktion Club
Theme: Action
Desired Future State:
• An Aktion club is thriving in Riverton
Current State:
• Asset: We have many young people who could be involved
• Barrier: We lack a committed Kiwanian to serve as advisor
Baby Steps
• Conduct interest survey at CES for members
• Adult sponsor – Suz Murray
• CES sponsor – staff member
• Organizational Meeting
Contact: Gay Hughes, 307-851-3149
Charter Aktion Club in Division 4
Theme:
Desired Future State
• A new Aktion club is chartered for division 4
Current State:
• No action club exists in Division 4 as in other divisions
• There is interest from club and community
• No media interest or coverage yet (conventional or social)
• Barriers to overcome: funding not yet established, hours, anxiety, personal
interactions
Baby Steps
• Division meeting with district admin & community leaders
• Commitment from A.R.C. (financial)
• Determine which club to sponsor/co-sponsor
• Get club member commitment
• Reach out to community organizations
• Plan charter event (include other orgs, clubs and media)
Contact: Carl Shinn, Tom Martinez – (719) 329- 8623
Kiwanis Memberships for Christmas Presents
Theme: Inclusion
Desired Future State
• Members actively give Kiwanis membership dues as Christmas presents to friends
and relatives (just as many give to charities, such as Heifer foundation)
• Whether or not a child goes to meetings, the revenue goes to the club
Current State:
• This program does not exist today
• There are comparable gift membership programs in other charities we could learn
from and adapt
Baby Steps
• (evaluate the technology and administrative process by which this could be
accomplished)
• RMD emails every club to introduce the program
• Club president announces it at meetings
• Suggested uses: members pay for kids and or grandkids memberships in clubs near
individual’s residence
Contact: Gail Coombs, DTC, 303 771 8218, [email protected]
Orientation of new Members
Theme: Relationships
Desired Future State
• At all levels of Kiwanis organization (international, district, division, club, project),
new members are oriented to how the organization works.
Current State:
• Structure for this is currently inconsistent, leading to gaps in information, and
inconsistencies (different people are told different things)
Baby Steps
1.
2.
3.
4.
5.
Start with KI video, order orientation materials from KI, customize
Make sure that one or two club members (or a committee) are accountable for orientation
Invite officers/board members to attend orientation
Hold orientation at a coffee shop or bar
Have a list of club projects available for discussion; invite new members to choose first
activity to get involved in (no push/no pressure).
6. Add Kiwanis education into monthly meetings (10 minutes -1 x/mo)
7. Host social events to help get new members connected and form relationships
8. Prepare an info packet, and give every new member a branded division/district T-shirt – in
same color.
Contact: Mary Forhan – [email protected] ; Mark Bennett –
[email protected]
Transitioning Leadership to the Next
Generation
Theme: Inclusion, relationships
Desired Future State
• Younger and more energetic club leaders are engaged to continue the club’s past
successes.
• New leaders say, “This is OUR service club and networking organization.”
Current State:
Youngest member is currently 60, average age is 67.3
Baby Steps
•Contact PTA
•Contact young professionals group
•Make meeting times more flexible
•Ask family and friends and younger people for contacts
•Invite people to do a service project first
•Baby sitters for moms and dads = key club
•Young volunteers of America
Contact (not listed)
Community Survey leading to Club
Signature Project
Theme:
Desired Future State
- Good contacts with the community in both directions
- Signature project is in place and operating
- Increased participation by all members
- Kiwanis’ value in the community is more recognized
- Unified clubs with firm focus
Current State:
Project efforts are scattered
Geographic / influence boundaries undefined
We don’t know the real needs of the community
We are a bit afraid of what we might find
Baby Steps
• Define influence/geographic boundaries
• Define entities to interview (including: schools, media, religious, recreational,
medical, business and youth)
• Organize members to implement surveys
• Collect and analyze survey results, draw conclusions
Website framework/template
Theme:
Desired Future State:
• Website framework and template established
• Facebook template established
• Twitter template established
Current State:
Not available - international
Baby Steps:
District level committee to develop common template for different club websites,
Facebook pages
Contact
The Kiwanis Circle Walk
Theme:
Desired Future State:
•Beneficiaries of the fundraising are the participants of the event
•Each beneficiary would receive x amount of the funding for their organizations
•Participating organization action would measure success
Current State:
•The board has already approved the fundraiser
•Talk to members to get ideas from them
•Make sure everyone is engaged
•Get the organizations that will benefit fully engaged to help with ideas and
manpower
Baby Steps:
•Engage a committee of parties who are interested
•Find members who will help w t-shirts, advertising, sponsors, goodie bags, water,
walking stations, location, getting walkers
Kiwanis Family Day
Theme:
Desired Future State
• Kiwanis Family Day is a day to connect all of the K-Family clubs. We would designate a day for
clubs in different regions to gather together with their K-Family clubs (understanding how big
Kiwanis is). St first, we would do things in regions and then eventually we will have one big
celebration together as a district.
Current State:
•Kiwanis clubs and Key clubs to interact, but not on a huge scale. We break up because of
geographical issues. We would start with interactions between Key Club Lt. Governors and
Kiwanis Lt. Governors.
Baby Steps
•Denver area and greater. Denver area will organize a day at the Rockies. In spring, we will
connect the Lt. Governors and set up a meeting date and a date for the event. After the event,
we will evaluate what worked and hope to grow the project. Impact – we are family.
Contact: Juliana Rodriquez, [email protected]
Connect Key Clubs with Aktion Clubs
Theme:
Desired Future State
•Start with a connection between Key Clubs and Aktion Clubs in Division 9.
Current State:
•Key Clubs don’t really know what Aktion clubs are and would like to know more and
work with them on projects.
Baby Steps
•Contact man in charge of Division 9 Aktion club. Pick a date. Do it. Talk to Carl from
the Arvada club. Done!
Contact: Juliana Rodriquez [email protected]
Younger People Wanted
Theme:
Desired Future State:
•Need more young people available for service projects, preferably
through increase in membership.
Current State:
•Three younger members who do not attend the weekly meetings will occasionally
attend the service projects.
Baby Steps:
•Figure out how to have some older members subsidize the younger member’s dues.
•Award service “points” for service to effect dues.
•Set up a meeting with the three younger members to ask for their ideas.
•Pick a service project specifically geared toward 20/30 members – maybe with Key
Club.
Contact: Russ Adsit (303) 587-7441 [email protected]
Kiwanis can be FUN!
Theme:
Desired Future State:
•Bring fun back into Kiwanis
•Clubs would have increased membership because people will want to be involved with Kiwanis
•Clubs would be strong – members would be actively involved because they are having fun
Current State:
•Clubs get bored – participation in projects is minimal, membership declining
Baby Steps:
•The club forms a committee to evaluate each project they are currently doing to see if
something can be done to make the project more exciting, more FUN4
•Do this on an annual basis
•Evaluate one project at a time
Contact: Kathy Lee (719) 588-7003 [email protected]
Value of Club Committees
Theme:
Desired Future State:
•Every member of the club would be engaged or involved in some capacity or on a committee or
heading up a project.
Current State:
•Little structure – loose or no committees. Same people do everything. Little opportunity to
discuss business during meetings.
Baby Steps:
•Periodic (i.e.., 3rd meeting of the month or quarterly) meetings set aside for committees
•People choose committee to participate in – take ownership of club success – your ideas and
input are needed
•Incentivize meeting day with something fun, i.e.., every member writes three statements about
themselves (two true and 1 false). Read all three statements aloud and members try to guess
who wrote the statements and which is false.
Contact: Mary Forhan [email protected]
Wooden Toys Project
Theme:
Desired Future State:
•Wooden toys for distribution and sale
Current State:
•Only one product – could use EBay or Amazon
Baby Steps:
Invite Chuck Everitt
Get equipment – belt or disc sander
Find source for wood
Buy or borrow patterns
Order wheels and axels
Wood treatment – mineral oil
Need brander
Contact: Chuck Everitt
Better Communications
Theme:
Desired Future State:
That people within your division would know everything your club does, is, or will be
doing. All of the info on all clubs I there for people to find. People will know Kiwanis,
who we are and what we do!
Current State:
Clubs are doing great things but the word is not out there. Starting point is ground
zero!
Baby Steps:
•Get all clubs together from the division
•Get all projects put in one folder
•Get ideas for useable media utilization
•Decide what media to use
•Use Key Club, CKI, and Builder’s clubs to build media sources
•Put info out to all citizens
Contact:
Use projects to attract members
Theme:
Desired Future State:
•Bring new people to service project
•Hold classes for new members
•Assign someone to mentor new member
Current State:
•Projects are not currently advertised
•We are painting picture but not showing it
Baby Steps:
•Put project in news paper or on radio
•Cards for Kiwanians saying they were there
•Connect with Key Clubs and SLPs on projects
•Have Key Club do internet work
Contact:
Including 20/30’s in projects
Theme: F cl
Desired Future State:
Get 20/30 people involved in service projects, then get them to join Kiwanis
Current State:
Create a bulletin board/ face book page/web page that show all the projects that are
going on in the area that people can get involved in. The new people can pick and
choose what project they would like to do. The Kiwanis Family befriends them and
the want to join a club.
Baby Steps:
•Find out what projects or social events are going on with all the clubs in the area.
•Post them to public viewing
•Let the public know where to go and what they can do when they get there.
•See who shows up and have FUN with them doing the project.
Contact
Subsidize younger members
Theme:
Desired Future State:
Make it more affordable for young people to join Kiwanis
Current State:
Just too expensive, $49 per month
Baby Steps:
Use a weekly game of chance where people put in a $1 and half the pot goes to Int’l
and District dues for younger members. Use progressive game where the winner must
draw the queen of spades.
Contact:
Improve SLP Relationships
Theme:
Desired Future State:
 Have Key Clubbers and CKI continue working with the Kiwanis family and ultimately join Kiwanis
 Kiwanis events would be full of past Key Clubbers and CKI members
Current State:
o Disconnect and no communication between Key Club Leadership and Kiwanis
o Need support from faculty advisors
o Starting point: Build relationship with kids
Baby Steps:
 Have K Family come to KC DCON to see what we do and have the students see their Kiwanians
 Consider getting co-sponsors for your Key Club
 Pizza Party for K-Family
 Take large groups to Key Club meeting
 Invite Key Clubbers to your meeting
Directly communicate with your Key Club Officers & hook up with Lt. Governors
 Get Key Club input on staying in Kiwanis
Plan joint service projects
Send Key Clubbers to convention, Key Leader
Have Kiwanis Advisor at every board and club meeting
Contact: A Key Clubber
Marketing, Branding, & PR
Theme:
Desired Future State:
•Kiwanis to become a household name
•Service = Kiwanis
Current State:
•Great internal marketing
•We preach to the choir
•Little state/district publicity/media presence
Baby Steps:
1) Create committees; social marketing, website, branding, education, SLP marketing, and
media/print advertising
2) Interactive website w/high traffic; calendar for service, template for clubs
3) Have marketing budget
4) Use FB, twitter, and leave cards behind
Contact:
Branding Uniformity
Theme:
Desired Future State:
•Branding resources/Promo Material
•Need online access to logo for business cards, marketing, brochures, stickers and Tshirts so everyone has same logo to make “Kiwanis” recognized world wide
Current State:
•Does international have the newest logo?
Baby Steps:
•Have tech person hook u[ link at each district’s website to international logo link.
Contact:
Attracting 20/30’s
Theme:
Desired Future State:
•Schedule presentations geared to younger members (no hearing aids)
•Create Facebook page/Web Page
•Customize service programs that attract youth
•Involve youth in planning programs
•Invite youth to every service project
•Create new levels of membership (non-meal dues)
Current State:
Baby Steps:
•Find younger members through lists, i.e.., local chamber of commerce
•Create projects for younger members (habitat for humanity, food pantry)
•Allow them regularly to pick a service project and social hour
•Assign a sponsor
•Adjust meeting requirements
Contact: Dawn Ignatius (719) 237-7533
CKI into the future
Theme:
Desired Future State:
• CKI students fully integrated and networked with Kiwanians of similar interests
• CKI students matched one-on-one with Kiwanis mentor
• Regular career speakers to include non CKI members, maybe once a month
• Regular use of Kiwanians connections to deliver speakers and boost membership
Current State:
•CKI is disconnected from Kiwanis
•CKI is lacking funding
•CKI students desire one-on-one mentoring (older college students) and to explore careers (younger
college students)
•Kiwanis members would like to mentor and share their story
Baby Steps:
•Create college student personal information/interests sheets
•CKI to bring informational sheets to Kiwanis clubs looking for a match in mentors
•CKI asks for career speakers
•Integrate social activities with CKI and Kiwanis; icebreakers and mixers to create relationships
•Get Kiwanis Lt. Governor to take CKI president to each club to steal the bell and force interclub
between Kiwanis Club and CKI.
Contact: Brian Boyes, Ft. Collins Noon Club, (586) 612-6058 [email protected]
Tutoring and Literacy Programs
Theme:
Desired Future State:
Tutoring program @ Wilmont and Marshdale; reading and writing programs bring all students up
to grade level by grade 3.
Current State:
20% of students are not reading and writing at grade level. Bigger classroom sizes preclude
individualization. Staffs are stretched too thin.
Baby Steps:
•Meet with school personnel and specialists to determine needs (i.e.., tutoring, library skills) and
feedback procedures.
•Match needs with volunteers
•Train volunteers
•Determine times and activities schedule
•Measure progress
Contact: Principal, Coach, and Teachers