Transcript Slide 1

MAKE FRIENDS WITH
MARC!
General Cataloger’s Meeting
October 18, 2006
Presented by the Technical Services Committee
On your MARC!
Understanding MARC Tags
Presenter:
Jimi Huttenhower
Bethel Park Public Library
On your MARC!
What is a MARC record?
A MARC record is a MAchine-Readable
Cataloging Record.
What is a machine-readable
cataloging record?
“Machine-readable" means that
one particular type of machine, a
computer, can read and interpret
the data in the cataloging record.
On your MARC!
What is a field?
Each bibliographic record is
divided logically into fields.
There is a field for the author,
a field for title information,
and so on. These fields are
subdivided into one or more
"subfields." As previously
noted, the textual names of
the fields are too lengthy to
be reproduced within each
MARC record. Instead they
are represented by 3-digit
tags. (Though online catalogs
may display the names of the
fields, the names are supplied
by the system software, not
by the MARC record.)
On your MARC!
What is a tag?
Each field is associated with a 3-digit
number called a "tag." A tag identifies
the field -- the kind of data -- that
follows. Even though a printout or
screen display may show the tag
immediately followed by indicators
(making it appear to be a 4- or 5-digit
number), the tag is always the first 3
digits.
On your MARC!
What is an indicator?
Two character positions follow each
tag (with the exception of Fields 001
through 009). One or both of these
character positions may be used for
indicators. In some fields, only the
first or second position is used; in
some fields, both are used; and in
some fields, like the 020 and 300
fields, neither is used. When an
indicator position is not used, that
indicator is referred to as
"undefined" and the position is left
blank.
Most commonly used tags
010 tag marks the Library of Congress
Control Number (LCCN)
020 tag marks the International
Standard Book Number (ISBN)
100 tag marks a personal name main
entry (author)
245 tag marks the title information
(which includes the title, other title
information, and the statement of
responsibility)
250 tag marks the edition
260 tag marks the publication
information
300 tag marks the physical description
(often referred to as the "collation" when
describing books)
440, 490 tag
marks the series statement
500, 504, 505, 520 tag marks the index,
bibliographical information, the
contents, the annotation or summary
note.
650 tag marks a subject heading
700 tag marks a personal name added
entry (joint author, editor, or illustrator)
FIXED FIELDS
008
Represents the fixed fields
a
b
d
1
b
Indexing in Millennium
Presenters:
Susan Hudak
Carnegie Library of Pittsburgh
Kathy Bollinger
Community Library of Allegheny Valley
Indexing in Millennium


The list of indexes available in
each Millennium module vary
depending on the needs of that
module.
We will be reviewing the index
options specific to the Cataloging
module.


The list of
available indexes
displays on the
drop down menu.
You can choose
an index from
the drop down
menu or by
typing the code
that displays
next to each
index.
Title [t] index
A title search retrieves:
a title (tag 245)
a series title (tags 440, 830)
a uniform title (tags 130, 240)
an alternative title (tag 246)
title added entries (tags 730, 740)
formatted contents notes (tag
505)
Journal Title [s] index
A journal title is a serial title. The journal title
index only searches serial records that contain
a key title field (tag 222).
Author [a] index
An author search retrieves:
the main entry (tags 100, 110)
an author added entry (tag 700)
an author in an author/series statement
(tag 800)
Keyword [w] index
A keyword search retrieves the entered
search when the search term is found
in the title (tag 245) or any note field
(tag 5XX) of the bibliographic record.
Subject [d] index
A subject search retrieves the first
word(s) in any subfield of a subject
heading (tag 6XX).
ISBN/ISSN [i] Index
There can be multiple ISBNs (tag 020) in a
bibliographic record.
The ISSN (tag 022) is found in serial records.
LCCN [l] index
The LCCN (tag 010) is the Library of Congress
Control Number.
Other No [j] index
This index searches publishers numbers (tag
028) and other standard identifier numbers
(024).
Barcode [b] index
The barcode index retrieves both patron and
item barcode numbers.
Record No [.] index
There are six types of Millennium record
numbers:



bibliographic [.b]
item [.i]
authority [.a]



serial [.c]
order [.o]
patron [.p]
Control No [o] index
The Control number search retrieves the OCLC
number (tag 001).
Govt Doc No [g] index
This index retrieves a Government Document
classification number (tag 086).
DRA DBCN [e] index
This index searches the Database Control
Number from our previous system (tag 935).
This number appears in records that migrated
from DRA.
Call number indexes
LC Call No [c] index
Dewey Call No [h] index
Both indexes retrieve searches from call
numbers in the item records, not the bib records.

The LC call number field (tag 090) is a
structured field.

The Dewey call number index (tag 092) is a
free text field in the item record.
“Ordreqs” to “Catreqs”
Presenters:
Nancy Henderson
Carnegie Library of McKeesport
Mary Theobald
Robinson Township Library
What is an “Ordreq”?
There needs to be a bibliographic record in
the catalog to be able to create an order
record.
Acquisitions staff search Millennium to see
if there is an existing bib record to attach
the order to.
If there is not a record in Millennium, then
they search ITSMarc.
If there isn’t a record in ITSMarc, then they
make a new record in Millennium.
The new record is called an “Ordreq”
An ordreq is similar to a catreq except that
is doesn’t have as much information.
The information in an ordreq comes from
the ordering tool.
An ordreq has:
BCode 3 is coded “k ORDER BIB”
650 subject line:
“ordreq mm/dd/2006 library 2 digit code”
a title, publisher, and date
perhaps more information if available
Ordreq example
Audio ordreq example
Video ordreq example
When should I add my item
to an ordreq?
When the ISBN or title, author, edition
statement and publisher of the item in your
hand matches those in an ordreq, you should
add your item to that bib record…
BUT you must also upgrade that ordreq with
the information that you now know because
you have the item in your hand.
How do I upgrade the record?
If you know how to do a catreq, you
already know how to do this.
Look at the title.
Just as with a CIP record, you
must check to see if the title
changed in any way and add a
subtitle if necessary.
Add the publication location if you
see it on your item.
Check to see if the publication date
is correct.
Add the appropriate information in
the 300 description tag or change the
AV information as necessary.
Add any other important information:
series information
illustrator(s)
edition statement
narrator
Add 650 subject line:
“catreq mm/dd/2006 library 2 digit code”
Add your initials to the record.
Change the BCode3 from
“k ORDER BIB” to “s CATREQ”
Ordreq updated to a catreq
Audio ordreq upgraded to catreq
Video ordreq upgraded to catreq
You may see “k ORDER BIB”
in other bib records as well.
If a record you use does not have a 650
“ordreq” line and you did not need to
edit the record…
…then do not change the BCode3 to
“s catreq” and do not add a 650 catreq
line to the record.
The New 13 Digit ISBN
What is it?
and
What does it mean for me?
Presenters:
Tracy Ortman
eiNetwork
Edith Sutterlin
Northland Public Library
What is it?
The ISBN-13 =
the EAN
International Standard Book Number =
global product i.d. number
NOT = the UPC
INTERNATIONAL STANDARD BOOK NUMBER AGENCY
What is it?
ISBN = EAN
UPC
Which number is it?
ISBN 13 = EAN
starts with a 978 or 979
UPC (only 12)
Why the ISBN-13?


We are running out of 10 digit ISBN
numbers as more titles in more
formats are published
The ISBN-13 will increase the pool of
available ISBNs
Why will the ISBN-13 help?
This will increase the pool of ISBN
numbers
It will provide a uniform number
for use throughout the international
publishing industry
How will ISBN-13 look?



The ISBN will change from 10 digits
to 13 digits
The prefixes “978” and “979” will be
used in front of the traditional ISBN
format
This will require check digits to
change, no more “X”s
Are ISBN-13s in the system now?



In October of 2004 Library of Congress started
using ISBN-13s.
OCLC also began using ISBN-13s, but their
system was not yet set up to handle them, so
ISBN-13s are in the (024) instead of the (020).
Currently, Millennium cannot process the ISBN-13
in the 020. That is why you get error messages
when you enter them. This will change with
Millennium’s Release 2006.
ISBN-13’s Current Error Messages
Adding in your ISBN-13’s now to the 02 field.
You may safely ignore this “Failed check digit” error
message. Soon to be fixed!
When will the ISBN-10 disappear?
 Starting
with January of 2007
the ISBN-10 will no longer be
issued.
 After
January 1 newly published
titles will only have the ISBN-13
How does the ISBN-13 affect me?
Some of the uses Millennium has for the ISBN
include:

Searching in the Web OPAC

Searching Millennium

Searching ITSMarc

Duplicate record warnings when keying

Enhanced Content Display in the WebOPAC

Ordering through Acquisitions
ISBN-13 and Release 2006
When we implement Release 2006 there will
be a new Index Rule.
This means when you enter an ISBN search
in Millennium:


If record has an ISBN-10, then Millennium will
calculate and index the ISBN-13
If record has ISBN-13, then Millennium will
calculate and index the ISBN-10
How does the new Index
Rule help me?
This means you can enter in either
the 10 or 13 digit ISBN and the
system will be able to process it for
searching
 BUT—you will still need to enter the
ISBN-13. Millennium will not
actually enter the number into the
record.

ISBN-13 Plan



Currently-Continue to enter the
ISBN-13 into the 020—even though
the system can’t process it
Upgrade to Release 2006 in Q4
After upgrade to Release 2006 the
eiN will update all OCLC records with
the ISBN-13 in 024 to 020
How does the ISBN-13 affect me
today? = Let’s get ready!
When searching in
the OPAC, you
choose SPECIALIZED
and then enter the
ISBN number.
When it is on the
item in hand, please
enter the ISBN-13 in
a new 020 field every
time you make a
catreq.
Search in
Millennium Circ or
Cataloging modules
by i for ISBNs in the
020 field.
How does the ISBN-13 affect me?
When searching in
the Web OPAC or
Searching
Millennium by
ISBN – we will be
able to SCAN in
the book’s printed
barcode.
Misc. Notes on ISBN-13/EAN
The EAN started out as a “European article number” and became
International– with a Bookland ISBN-13 used for books (and sometimes
other publisher-distributed items)
It is a product identification standard identifying goods and services in
global trade.
For the past 20 years, the book industry has used the EAN standards to
encode book identifiers in bar codes for scanning. This bar code identifier
has usually begun with the EAN prefix '978', one of two prefixes EAN
International has established solely for book identification.
The EAN-13 usually appears on a book's outside back cover of most
hardbacks and on the inside front cover of most mass market paperbacks
After January 1, 2007, the ISBN-13 is required to appear, in its
hyphenated form, above the bar code, preceded by the abbreviation
"ISBN" or "ISBN-13". Users will be able to refer to either this number or
the numerically equivalent EAN-13 below the bar code.
The ISBN number consists of:
Group identifier
Publisher identifier
Title identifier
Final Check digit
ISBN-13 Online Converter
What if I want to re-order an older item and can’t find an ISBN-13? You can
convert the ISBN-10. Add a 978 before the old ISBN’s first 9 digits, then
calculate a new check digit. Here’s an easy way to invoke the formula:

An ONLINE CONVERTER is available to help match ISBN-10’s and 13’s for
identifying dups and merging items.
http://www.isbn.org/converterpub.asp
Simply type or scan in EITHER the ISBN-10 or the ISBN-13, with or
without the dashes and it computes the match.

Convert your ISBN:
Complete 10 digit ISBN
I entered 0-440-84396-0
Complete 13 digit ISBN
It computed: 978-0-440-84962

There’s also a formula, available in ISBN-13 for Dummies (free online) and
other places, but it is a lot easier to enter the number you have and let the
experts convert it.
Foreign Language Materials
Presenters:
Lesle Dunn
Shaler North Hills Library
Mary McDonough
Carnegie Library of Pittsburgh
Foreign language materials come in all
formats. The ones we will deal with in this
presentation are:
DVDs/Videos
Books
In this presentation, we will give you some
tips for getting language information into
your catreq, and then demonstrate how it
might look in the completed record.
Books
When creating a catreq for a book, give as much
information as possible about the language. What
goes into the 245 (title) field should be exactly what
is on the title page. Any other helpful information,
such as whether or not it is a translation, should be
put into a 500 (notes) field.
For example, here is how a catreq might look for this
particular juvenile title. Notice that information has
been added to the catreq to indicate the language
and also what the original title is.
Information about the language and
translation have been added in 500
notes. Notice too that the language in
the Millennium fixed field has been
changed from eng to spa.
Here is the upgraded
catreq as it might
appear in Milcat. The
500 notes have
become part of the
240 (uniform title)
field.
In general, it is not necessary to
make additional notes for language
instructional materials or for language
dictionaries.
The fact they are language materials
will probably be evident by the title;
i.e.., Beginning Spanish; Italian for
travelers; Harrap’s English-French,
French-English dictionary.
DVDs/Videos
Foreign language video recordings present more
challenges. Not only are you dealing with the
language of the item, you must also deal with any
subtitles or captioning that come with it.
In general, unless you are actually viewing the video
recording itself, the title and other information will
be taken from the container. This fact should also
be noted in the catreq.
Here is an example of a catreq for this particular
Hebrew title.
Information about the original language and
subtitles have been placed in the 500 field. The
language code in the Millennium fixed field has
been changed from eng to heb. The fact that
the information has been taken from the
container is also noted.
In the previous slide, the 500 notes for language
are contained in the 546 (language) field. This
field in the bibliographic record takes care of all
language variations, including original title,
subtitles, and captioning.
Corresponding to the 546 field is the 041
(language code) field. This states in code form
the languages given in the 546. In this example,
the language of the DVD is in the a subfield
(heb). The languages of the subtitles are in
separate b subfields (eng, fre). If this had been
a translation, the original language would have
been coded in an h subfield.
Captioning for the hearing impaired is also part of
the 546 if it is present. Here are a couple of ways
captioning for the hearing impaired is indicated on
the container:
Closed-captioned (usually the letters CC within a
little box)
SDH-a new designation only found on DVDs. This
indicates that the DVD is subtitled for the deaf and
hearing impaired.
These subtitles differ from other language
subtitles in that conventions found in closedcaptioning are also used here (i.e.., music notes to
indicate music playing, etc.). Unlike closedcaptioning, a special decoding device is not needed
to view these. (see example in handouts)
We have provided a ‘cheat sheet’ at the
end of our examples as a quick reference
to help you with your foreign language
catreqs.
Any questions?
Questions?
Contact any of the mentors:
Lesle Dunn
[email protected]
412 486-0211
Nancy Henderson
[email protected]
412 678-7076
Susan Hudak
[email protected]
412 920-4529
Jimi Huttenhower
[email protected]
412 531-1913
Mary McDonough
[email protected]
412 920-4528
Also available from 10am to noon through the eiNetwork Help Desk:
Call the Cataloger
412 622-3146