Transcript NON-PROFIT MANAGEMENT - Community Organizations for

Strategic Planning Retreat
Participation Analysis
October 24, 2008
• Conduct Capacity Building Needs Assessment
• Facilitate \ Coordinate Quarterly Meeting
workshops
• Quarterly Meeting administration
• Member of Executive Committee
Membership Eligibility
• Must be a 501(C)(3) agency or
governmental entity providing service
to youth and/or families in the City of
Gary
• Membership is renewable annually
through a signed MOU
Membership
Requirements
• Complete a New Member Orientation
Session
• Actively participate, minimum, in one of
COFFY’s Coordination Network
Committees
• Attend at least 80% of Coordination
Network Meetings
• Attend at least one quarterly workshop
and one semi-annual seminar
Membership
Requirements
• Take initiative to become knowledgeable
of COFFY’s Mission and Goals
• Foster good will for COFFY by sharing
resources and information pertinent to
achievement of goals and objectives
Membership Overview
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18 Signed Group MOU
33 Executed MOUs
22 Completed Needs Assessments
5 Established organizations
52 Non - Members
10 IYI one on one capacity building
COFFY MOU Members
• Boys & Girls Club of NWI
• Calumet Council Boy Scouts of America
• Center for Regional Excellence/NPI
• City of Gary Homeownership Opportunity
Network
• Community Anchors Program
COFFY MOU Members
Cont.
• Community Partners/Dunebrook
• Continuum of Care
• Crisis Center, Inc.
• CRWorks, Inc.
• D.A.D.S.
COFFY MOU Members
Cont.
• Drexel Foundation for Educational
Excellence, Inc
• Edgewater Systems for Balanced Living
• Gary Art Works
• Gary Community Improvement
• Gary Educational Development Foundation
COFFY MOU Members
Cont.
• Gary Literacy Coalition
• Gary Neighborhood Service, Inc.
• Gary Parks Department
• Gary Police Department
• Golden Recognition, Inc.
• GRANTS, Inc.
COFFY MOU Members
Cont.
• Images of Hope, Inc.
• Legacy Foundation
• Live Up Art
• Metropolitan Oasis CDC
• Morning Bishop Theater
• Progressive Missionary Baptist Church
COFFY MOU Members
Cont.
• Salvation Army
• St. Jude House
• Tradewinds
• Triumphant Transitions
• Weed and Seed of Glen Park
• YWCA of NWI, Gary
Needs Assessment
• Leadership Development
• Organizational Development
• Program Development
• Community Engagement
Capacity Building Matrix
Needs Assessment
Ranking Scale
Needed
Assistance
Established
1=Greatest Need
Leadership Development
2=Medium Need
Organizational Development
3=Average Need
4=Lowest Need
Program Development
Community Engagement
4=Lowest
2=Medium 3=Average
Established 1=Greatest
Need
Need
Need
Need
Capacity Building
Workshops
Strategic Planning
Capacity Building
Program Development
Human Resources
Strategic Planning
Workshop
November 19, 2007
Library Conference Center
Facilitator: Dr. Debbie Thomas
Total # in Attendance: 39
27: MOU
12: Non-MOU
Capacity Building
Workshop
February 25, 2008
Majestic Casino
Facilitator: Dr. Debbie Thomas
Total # in attendance: 29
19: MOU
10: Non-MOU
Program Development
Workshop
June 9, 2008
Lake Etta Banquet Hall
Facilitator: Diane Sandlin
Total # in Attendance: 17
12: MOU
5: Non-MOU
Human Resources
Workshop
August 18, 2008
Hudson Campbell Recreation Center
Facilitator: Kevin Deary
Total # in attendance: 15
9: MOU
6: Non-MOU
Qtrly Member Attendance
COFFY MOU Members Overall Attendance
100% Participation
75% Participation
50% Participation
25% Participation
0% Participation
1
Needed Attendance
Improvements
Workshop Attendance Decline
19-Nov-07, 39
25-Feb-08, 29
9-Jun-08, 17
18-Aug-08, 15
Quarterly Member
Attendance
100%
Boys and Girls Club of NWI
GRANTS, Inc.
Hillcrest Manor Selfology Institute, Inc.
Legacy Foundation
Quarterly Member
Attendance
75%
Community Partners
Center for Regional Excellence, NPI
Edgewater
Gary Neighborhood Services, Inc.
Gary Police Department
Images of Hope, Inc.
Tradewinds
Quarterly Member
Attendance
50%
City of Gary Homeownership Opportunity Network
Continuum of Care
Crisis Center, Inc.
D.A.D.S.
Drexel Foundation for Educational Excellence, Inc.
Gary Community Improvement
Gary Educational Development Foundation
Gary Literacy Coalition
St. Jude House
YWCA
Quarterly Member
Attendance
25%
Calumet Council/Boy Scouts of America
CRWorks, Inc.
Gary Art Works
Gary Parks Department
Live Up Art
Metropolitan Oasis CDC
Morning Bishop Theater
Progressive Missionary Baptist Church
Triumphant Transitions
Weed and Seed Glen Park
Quarterly Member
Attendance
0%
Community Anchors Program
Golden Recognition, Inc.
Group MOU’s
Boys and Girls Clubs of Northwest Indiana
Community Anchors Program
Edgewater Systems for Balanced Living
D.A.D.S
Drexel Foundation
Dunebrook
Gary Art Works
Gary Community Improvement Association
Gary Educational Development Fund
Gary Neighborhood Services
Gary Police Dept.
GRANTS Inc.
IU Northwest Center for Regional Excellence/Non-Profit
Institute
Progressive Community Church
Salvation Army Adult Rehabilitation
Triumphant Transitions, Inc.
YWCA of NWI
NON-MOU Member
Attendance
50% or more
Arc Bridges
City of Gary Youth Services Bureau
Gary Educational Development Foundation
Gary Community School Corporation Board
Gary Police Athletic League
Methodist Hospitals
Healthy Start
Youth Family Community Renewal
Executive Committee
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Governance and Administration
President, Levon Whittaker
1st Chair, Lincoln Ellis
2nd Chair, Michael Scott
Treasurer, Jerome Flagg
Secretary, Cara Spicer
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Marketing Sub-Committee
Coordination Committee
Meets the 2nd Friday of Each Month
Boys and Girls Club on 5th Avenue
8:30 a.m. – 10:00 a.m.
Breakfast is served
Coordinating Committee
Participation
80% or More
Boys and Girls Club of NWI - 100%
Legacy Foundation - 100%
Gary Neighborhood Services - 80%
Gary Police Department - 80%
Coordinating Committee
Participation Cont.
Less than 80%
Gary Community Improvement Association - 70%
Gary Community School Corporation - 70%
Gary Park and Recreation Dept - 60%
Images of Hope - 60%
Drexel Foundation - 40%
Edgewater - 40%
Gary Literacy Coalition - 40%
GRANTS Inc./NPI - 40%
YWCA - 40%
Coordinating Committee
Participation Cont.
Less than 40%
Hillcrest Manor Selfology Institute - 30%
Center for Workforce Innovations - 20%
D.A.D.S - 20%
IYI - 20%
Methodist Hospitals - 20%
Dunebrook - 10%
Lake Area United Way - 10%
Multiple Education Pathways - 10%
Weed and Seed - 10%
Coordination Networks
• Education:
V. Hower, Chair
A. Thompson, Co-Chair
• Health & Life Skills:
D. Dillard, Chair
L. Wright, Co-Chair
• Sports, Fitness & Recreation:
C. Jones, Chair
R. Joiner, Co-Chair
• Arts & Culture:
C. Spicer, Chair
B. Hill, Co-Chair
The following slides broadly
categorize the COFFY members into
the four (4) Coordination Networks
based on their primary scope of
services.
Education
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CRWorks, Inc.
Gary Community Improvement
Gary Literacy Coalition
Gary Neighborhood Services
Images of Hope
Salvation Army
Tradewinds
Gary Community School Corporation
Drexel Foundation
Health and Life Skills
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Boys & Girls Club
Community Partners
Crisis Center, Inc
D.A.D.S
Edgewater Systems for Balanced Living
Gary Community Improvement
Gary Police Department
Methodist Hospital
Metropolitan Oasis
Salvation Army
St. Jude House
Triumphant Transitions
Sports, Fitness &
Recreation
• Boys & Girls Club
• Calumet Council/Boy Scouts of
America
• Gary Parks Department
• YWCA of Gary
Arts & Culture
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Gary Art Works
Golden Recognition
Legacy Foundation
Live Up Art
Morning Bishop Theater
Other Services
• Community Anchors Program
• City of Gary Homeownership
• Gary Police Department
• Progressive Missionary Baptist Church
Resources and Funders
Continuum of Care
Gary Educational Development Foundation
GRANTS Inc.
Indiana Youth Institute
IU Northwest Non-Profit Institute
Legacy Foundation
Grant Opportunities
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Kaboom – provides funding up to $50,000 for playground
equipment
Deadline: December 31, 2008
Website: http://foundationcenter.org/pnd/rfp/
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Love Your Veggies-provides (10) $15,000 grants for offering
fresh fruits and vegetables through 2009-2010 school year.
Deadline: November 7, 2008
Website: http://loveyourveggiesgrants.org/apply.php
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Youth Garden Grants Program-For schools and community
organizations with child-centered garden programs.
Deadline: Nov. 1, 2008
http://www.kidsgardening.com/ygg.asp
Strategic Planning
Session
Facilitated by
Joe Ubben,
Breakaway Performance Group
Mission Statement
Our Mission:
To maintain and strengthen the core
network of community organizations
that provide opportunities in the
healthy development of families and
youth which in turn leads to a more
positive transformation of the City of
Gary
Proposed New Mission
To build an active network that
strengthens community organizations
which provide opportunities for the
healthy development of families and
youth in the City of Gary.
Accomplishments
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Youth Violence Prevention Conference
Governance Structure
Website
Funding
Quarterly Community Meetings
33 MOU executed toward network
New membership
10 agencies received one on one technical
assistance regarding capacity building
• Authored three significant grant applications
• Created network of pro-active organizations
Accomplishments
• Enhanced relationship between organizations
• Provided workshops and training for community
members
• Mentoring relations came from COFFY group
• Revived COFY
• Created Administrative Structure to enhance
performance
• Assessed 22 agencies regarding capacity
• Produced Youth Violence Prevention Video
• Comprehensive line of communication
• Developed COFFY logo
Our Goals are Three-fold:
1. To address the needs of youth and
families ensuring accessibility to quality
services.
2. To strengthen organizations serving
youth and families through collaboration.
3. To improve the quality of life in the City
of Gary.
SWOT
Strengths
Weaknesses
Opportunity
Threats
Strengths
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Vision
Strong Leadership
Strong active organizations
Brand Development
Programming
Planning
Diversity of membership
Strong commitment from some active
members
• Lines of communication
• Commitment to change and collaboration
• IYI Support
Weaknesses
• Non active members
• Inconsistency in administrative processes
• Retention of organizations active
engagement
• Lack of financial support
• Lack of participation in Network Committees
among members
• Lack of active outreach/recruitment of non
member organizations
• Lack of ongoing administrative support
• Lack of diverse topics to attract varied
members at Quarterly meetings
Opportunities
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Funding for community needs
Membership growth
Membership involvement
Collaboration and participation
Information exchange
Promote community needs and concerns
Increase awareness of community services
Increase referrals among agencies
Build capacity
Improve family and/or community outcomes
Sharing of data among organizations
Adoption of new business models
Threats
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Economy
Tradition – business as usual
Political climate
Existing organizations may lose
current business
Lack of board development
Lack of capacity
Narrow mindedness –turf protection
Conflict of interest of agencies versus
interest of COFFY.
Next Steps - 12 months
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Secure additional funding
Implement steps to achieve goals
Revisit membership requirements
Define goals for next 12 months
Develop and execute new MOUs
Improve participation of members
Solidify administrative structure
Increase membership
Clarify meeting attendance requirements monthly,
quarterly, etc.
• Develop crisis response to help support member
organizations.
• Strengthen communications to keep everyone in the
loop.