Transcript Manage Student Admissions

Manage Student Progression
Manage Progression Requirement
Manage Progression Requirement
• Description:
–This function allows student registrar to view
progression requirement set by Ministry of
Education.
• Granted Role:
–School Student Registrar
• Menu Path:
–Records and Enrollment > Term Processing >
End of Term Processing > Manage Progression
Requirement
How to use the system
1. Navigate to the screen via menu path
2. Search for a particular value
3. View progression requirements
Refer to Online Help for more details
http://help.ineis.moe.gov.bn/pr/pr_1.1.php
View Progression Requirement
1. Navigate: Records and
Enrollment > Term Processing >
End of Term Processing >
Manage Progression Requirement
2. Find existing
Academic Plan
View Progression Requirement
3. Student Registrar
can only view detail
of the progression
requirement
Manage Student Progression
Student Progression Update
Student Progression Update
• Description:
– This function allows the teacher to progress student where
there is no change in academic program but change in
academic plan(year), for e.g. from year 1 to 2, from year 7 to
8, from year 9 to 10, etc.
• Granted Role:
– School Student Registrar
• Menu Path:
– Records and Enrollment > Term Processing > Manage
Student Progression
– Records and Enrollment > Career and Program Information >
Student Program/Plan
Attendance Stats Calculation
• As a prerequisite, user will need to run Attendance
Statistics Calculation Process before proceeding to
progressing students
• Navigation:
Curriculum Management > Attendance Roster > Process >
Attendance Stats Calculation
• Refer to Online Help for more details:
http://help.ineis.moe.gov.bn/at/at_5.1.ph
How to use the system
1.
2.
3.
4.
Navigate to the screen via menu path
Add a New Run Control ID
Run Manage Student Progression Process
Verify the students’ progression details
• Refer to Online Help for more details:
http://help.ineis.moe.gov.bn/pr/pr_2.1.php
Flow Chart
Run Manage
Student
Progression
Verify Student
Progression
Details
Add a New Run Control ID
2. Click on Add a New Value tab
3. Enter new Run Control
ID and click Add button
1. Navigate: Records and
Enrollment > Term Processing
> Manage Student Progression
Select Academic Career
4. Click the Academic Career look-up button to select the career
that need to be progress
Select Campus
5. Click the Campus look-up button to select your campus
Select Term
6. Click the Term look-up button and select the end of term as
students are only progressed at the end of the term
Select “From” Academic Program
7. Click the Academic Program look-up button in “From” table and
select the academic program
Select “From” Academic Plan
8. Click the Academic Plan look-up button in “From” table and
select the current academic plan that need to be progress
Select “To” Academic Program
9. Click the Academic Program look-up button in “To” table and
select the academic program
Select “To” Academic Plan
10. Click the Academic Plan look-up button in “To” table and select
the new academic plan for next term
Start Progression Process
11. Click on “Run” button to run the student progression process
Start Progression Process
12. Ensure the “Student Progression PRCS” is checked and click
on “OK” button
Start Progression Process
13. Click on “Process Monitor” link to view the status of student
progression process
Check Progression Status
14. Click “Refresh” button at interval time until the Run Status
change to “Success” and Distribution Status change to “Posted”
Check for process name MOE_PR_MSP
Check Progression Status
15. Click on “Details” link once the Run Status is “Success” and
Distribution Status is “Posted”
Check Progression Result
16. Click on “View Log/Trace” link to view the log file
Check Progression Result
17. Click on .log link to view the progression result
Progression Result
18. This is the
progression result
page. It also shows
the number of student
that is successfully
progress and
unsuccessful number
of student with its
reason.
Flow Chart
Run Manage
Student
Progression
Verify Student
Progression
Details
Search Student ID
2. Search using the
Student’s ID
1. Navigate: Records and Enrollment > Career and
Program Information > Student Program/Plan
Verify Student Program
3. Ensure that:
- Effective Date should be a day before the start of the term
- Program Action should be PLNC (Plan Change)
- Academic Program should be the same program
Verify Student Plan
4. Ensure that:
- Academic Plan should be next year plan
Manage Student Progression
Student Track Allocation
Student Track Allocation
• Description:
–This function allows student registrar to upload
student progression file and verify details of
progressed year 8 students
• Granted Role:
–School Student Registrar
• Menu Path:
–Reporting Tools > Query > Query Viewer
–Records and Enrollment > Term Processing >
Student Track Allocation
–Records and Enrollment > Career and Program
Information > Student Program/Plan
How to use the system
1. Generate the list of Year 8 students
2. Create CSV(Comma delimited) file containing
students’ track allocation details
3. Navigate to the screen via menu path
4. Add new Run Control ID value
5. Upload the CSV file
6. Verify the students’ track allocation details
Refer to Online Help for more details
http://help.ineis.moe.gov.bn/pr/pr_2.2.php
Flow Chart
Generate
List of Year
8 Students
Create CSV
File
Upload
Students Track
Allocation File
Verify Student
Track Allocation
Details
Generate List of Year 8 Students
2. Enter:
• MOE_PR_SECS for
Secondary schools
• MOE_PR_SPRT for
Sport schools
then click on Search button
1. Navigate: Reporting
Tools > Query >
Query Viewer
Generate List of Year 8 Students
3. Click on Excel to
download the list
Generate List of Year 8 Students
4. Select the
Academic Institution
and Campus, then
click View Results
Generate List of Year 8 Students
5. Select the Open
With Microsoft Excel
and click on OK
Flow Chart
Generate
List of Year
8 Students
Create CSV
File
Upload
Students Track
Allocation File
Verify Student
Track Allocation
Details
Create CSV File
1. Enter the students’ Academic
Program and Academic Plan
for the following year in the next
two column
Create CSV File
2. Delete the Name column
Note: Remove the row of
Retained students from the list
Create CSV File
3. Save file as CSV
(Comma delimited) type
Flow Chart
Generate
List of Year
8 Students
Create CSV
File
Upload
Students Track
Allocation File
Verify Student
Track Allocation
Details
Upload Students Track Allocation File
1. Navigate: Records
and Enrollment >
Term Processing >
Student Track
Allocation
2. Click on Add a
New Value tab
3. Enter a new
Run Control ID
then click on add
Upload Students Track Allocation File
6. Click the Run
button
4. Select the Academic
Career, Campus and
End of Term
5. Upload the
.CSV file
Upload Students Track Allocation File
7. Ensure the box is checked, then click on OK
Upload Students Track Allocation File
8. Click the Process
Monitor to check the
status of the upload
Note: Take note of
Process Instance number
Upload Students Track Allocation File
10. Click Refresh
at interval times
9. You should see
that:
i. Run Status:
Queued and
ii. Distribution
Status: N/A
Upload Students Track Allocation File
11. Click Refresh at
interval times until
i. Run Status:
Success and
ii. Distribution
Status: Posted
12. Click on the
Details link
Upload Students Track Allocation File
13. Click on the View
Log/Trace link
Upload Students Track Allocation File
14. Click on the .log
file to view the
summary of the
uploads of students
Upload Students Track Allocation File
15. Summary of
processed, success
and error rows
Flow Chart
Generate
List of Year
8 Students
Create CSV
File
Upload
Students Track
Allocation File
Verify Student
Track Allocation
Details
Verify Student Track Allocation Details
1. Navigate:
Records and
Enrollment >
Career and
Program
Information >
Student
Program/Plan
2. Search using
the Student’s ID
Verify Student Track Allocation Details
3. Select any one
of the student’s
Secondary
Academic Career
Verify Student Track Allocation Details
4.Ensure that:
• Effective Date
should be a day
before the start
of the term
• Program
Action should
be PRGC
(Program
Change)
• Academic
Program should
be the new
program
• Admit Term
should be the
new term of the
year
Verify Student Track Allocation Details
5. Ensure that:
• Academic
Plan should
be Year 9 plan
End of Presentation
Thank You