Transcript Document

IPS of Boston
DoubleCheck Software
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Division of
DAK Enterprises,Inc.
IPS of Boston
DoubleCheck Software
The easy to use positive pay file
generation software.
Division of
DAK Enterprises,Inc.
Businesses as Check Fraud Victims
It is widely believed that businesses are the primary
targets of check fraud professionals - especially by
organized rings of criminals.
Payroll checks appear to be a favorite although all forms
of business checks are targets from time to time and all
forms of fraud techniques are practiced as well.
Division of
DAK Enterprises,Inc.
Who is responsible for check fraud losses?
It is clear now that businesses must play a role in ensuring
their checks are secure. Recently revised UCC regulations
add the onus of shared responsibility for check fraud on the
business.
For example, if a bank offers their customer positive pay
that could have prevented a specific case of fraud, the bank
can claim that the customer was negligent and therefore at
least partially liable for the fraud loss.
Division of
DAK Enterprises,Inc.
These fraud prevention techniques can help limit
your exposure to check fraud:
 Impose maximum dollar amounts to limit large denomination
losses.
 Use a separate account for large dollar payments to keep
fraud losses at low denomination levels.
 Request detail reports for large dollar items to stay better
informed.
 Use Positive Pay. This system records pertinent information
about each check such as check number, amount, date and payee
information, then transmits it to the bank where it is verified,
before the check can be paid.
Division of
DAK Enterprises,Inc.
How does it work?
What do I have to do?
When you enter your
user ID and Password,
DoubleCheck can
automatically import all
your check files and
ensures that you did not
import the same check
information a second
time.
Sign on screen.
Division of
DAK Enterprises,Inc.
DoubleCheck
displays all of the
imported check
information.
If no changes are
required, simply
click the “Create”
button on the
toolbar and all
your check
information is
formatted into a
positive pay file
ready to send to
your bank.
Division of
DAK Enterprises,Inc.
DoubleCheck
has a built-in
communications
package so you
can use a
browser such as
Internet
Explorer or any
other type of
communications
method to send
your positive
pay file.
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DAK Enterprises,Inc.
Click “Send” to transmit
the file.
DoubleCheck
YOU’RE DONE!!!
Now, lets see how we set up DoubleCheck using it's
setup menus and wizards. Remember - you only use
them one time. After that, you just sign in and
DoubleCheck  does the rest.
Division of
DAK Enterprises,Inc.
In DoubleCheck
the bank setup
menu allows the
user to easily
enter multiple
banks and
accounts.
DoubleCheck
includes a library
of bank formats.
We can also
create custom
formats for you at
no additional
charge.
You also use this
screen to enter
your transmission
settings.
Division of
DAK Enterprises,Inc.
Authorized users
also have the
ability to edit
certain elements
in their bank
format.
This is essential
when setting up
your individual
bank and account
information.
Some banks require an extra field in their positive pay
format. DoubleCheck will assist in these special requests.
Division of
DAK Enterprises,Inc.
DoubleCheck
includes an
Import Wizard to
help define your
data file or we
will create the
import format for
you at no
additional charge
when a
compatible data
file is provided.
Once your Banks
and Accounts are
set up, select the
Import Wizard
button on the left
toolbar.
Just click the Import Wizard button on
the left toolbar to start the wizard.
Division of
DAK Enterprises,Inc.
The Import Wizard
reviews your data
and detects a
delimiter. The
information is
displayed.
You have the
option to correct
the delimiter if
necessary.
Note: A delimiter
is a specific
character that is
used to separate
each field in your
file.
The DoubleCheck Wizard displays the file
with the delimiter highlighted.
Division of
DAK Enterprises,Inc.
DoubleCheck
can also
transmit
voided check
information.
Here, the
Import Wizard
is asking
whether there
are voids in
your data file.
The Wizard will ask the user if there are
any voids in the check file.
Division of
DAK Enterprises,Inc.
Now the real
magic begins.
The wizard will
now help you
map each field
in your data file
with the fields in
your bank’s
positive pay
format.
The Wizard assists with mapping the data
file’s fields to your bank’s positive pay format.
Division of
DAK Enterprises,Inc.
When you
are finished,
DoubleCheck will
save the information
in an import file.
Remember, this is a
one-time process;
once you have set
up your data file,
you can use the
“imp” file to define
your data file to
DoubleCheck!
Note:If you have more
than one type of data
file, you are not
limited to the number
of formats that can be
created.
The import file is being
saved as “My Bank.imp”.
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DAK Enterprises,Inc.
The Application
Setup pulls all
of the information
together.
The import format
created in the
previous slides is
selected here.
Note: Upon startup,
DoubleCheck will
automatically import
any data file(s) in the
“Import Data Source”
box.
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DAK Enterprises,Inc.
User has selected the “My Bank”
import format that we just created
using the Import Wizard.
DoubleCheck
security allows a
supervisor to
establish the user
rights for each
login account.
On the General
Tab, you can
select the rights
user’s are allowed
access to.
You can use these tabs to set additional
rights for this user account.
Division of
DAK Enterprises,Inc.
Once your data
is imported,
you can make
changes before
you create your
positive pay file.
Of course, only
authorized users
are allowed to
make changes.
You can add, edit and delete checks prior
to creating the positive pay file. You can
also filter and find checks here.
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DAK Enterprises,Inc.
Notice the icon
under the
Account column.
This allows you to
easily observe
each item’s
current status.
The hand indicates
a “held” item.
This item will be
excluded from
positive pay file
creation until the
“hold” status is
removed.
This screen shows a check that is
being held.
It can be later included in a positive
pay by simply removing the hold.
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DAK Enterprises,Inc.
Voids are also
shown with
a "V" under the
Account
column.
There is also a
status bar that
displays the count
of held,
unprocessed,
processed and sent
items.
We have also voided a check from
our check file.
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DAK Enterprises,Inc.
Item count status bar.
After you make
any required
changes to your
check file, you
create your
positive pay file.
The lock icon indicates that the
file is encrypted.
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DAK Enterprises,Inc.
DoubleCheck
has a built in
communication
package for
sending your
positive pay files
to the bank.
You also have the
option to transmit
your file using
other methods,
such as FTP, HTTP
and external
programs.
Communication setup
screen – using the
Microsoft’s Internet
Explorer.
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DAK Enterprises,Inc.
DoubleCheck has
a full Audit report
with filtering that
records all user
activity.
There are even
printable reports
available.
These reports can
be faxed to your
bank or your
controller if
necessary.
Here is the filter dialog. You can choose to
filter items by Event, Item Types, User, Bank,
Account, Payee, Check Number and Amount.
Division of
DAK Enterprises,Inc.
IPS OF BOSTON, a division of DAK Enterprises, Inc. is
certified as a women’s business enterprise through the
Women’s Business Enterprise National Council (WBENC),
the nation’s largest third party certifier of businesses
owned and operated by women in the US.
We recognize the commitment to supplier diversity that
is embraced by corporations and government agencies
today, and we can add diversity to your supply chain.
Division of
DAK Enterprises,Inc.
To place an order or request more information:
Phone: 888-923-3500
WWW.IPSBOSTON.COM
IPS will provide up to one hour of FREE support
for installation and training on the DoubleCheck software
60-Day Warranty - 100% Full Refund
[email protected]
Division of
DAK Enterprises,Inc.