Transcript Slide 1

Contact Laura Speaker at 720-858-2745 or
[email protected] with any questions
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Report Due September 1
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Instructional Costs
Equipment (costing $5000 or more per unit)
Supplies (costing less than $5000 per unit)
Contract Programs
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http://cta.cccs.edu/login.aspx
Select your district
 If you don’t know your log on select “problem
logging in”
 You must be listed as a CTA contact at
http://ctecontact.cccs.edu/ctecontact/index.js
p to receive access
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Select a school
 Enter the number of terms that schools has (i.e. 2
would be semesters, 3 trimesters, 4 quarters…)
 Enter the number of contact hours required for
students to earn a SINGLE credit in that school
(most schools award ½ a credit for a semester so
this amount would be hours for a whole year in a
course)
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If there is no instructor listed
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View/Add/Edit Teachers
Add a new teacher
Enter last name
Select from list or “none of these”
▪ If none, enter teacher information and check off any
programs that person teaches in
▪ Save Record
▪ Hit “Back” twice and the select added teacher from
menu
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Note the credential required
Enter the credential expiration date
 If this instructor does not have a valid credential,
STOP. They may not be claimed for CTA reporting
purposes.
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Enter all CTE approved courses, credits
awarded, and student enrollment
Enter all Non-CTE courses, and credit
awarded
If no credit is awarded for a course it is NOT
entered anywhere on this report
If a student is enrolled in more than one
approved class, the student must be reported for
each class
 When calculating student FTE for a COOP, OJT,
etc., use a student enrollment of 2 in all cases
 Student aides/student assistants are not
reportable as enrollment
 The student count day, for all districts, will be
taken on the last day of each term
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 i.e. if a student earns a grade in a course, even if it is
an F, they should be counted as enrolled in that
course.
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For instructors who teach in more than one
CTE approved program, enter courses for
program 1 then select “Yes. Save and
Continue Adding Programs”
Select their second program from the list on
the dashboard.
Make sure they have a valid credential in both
areas.
Enter course, credit, and enrollment
information for program 2
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Enter annual contract base salary
Actual salary paid
Amount paid to subs for sick/annual leave
If the district maintains records:
 Amount paid to subs for CTE related absences
 Contract extra duty for CTE activities
 Contract extra pay for CTE administrative
activities
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Amounts (salary and benefits) incurred by the
district due to an absent credentialed teacher
Reportable costs will use the same CTE
percentage of the absent teacher
Substitute teachers are not required to hold
an active CTE credential
 Unless a substitute is hired more than four
consecutive, complete calendar months for the
same absent teacher
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Select a program and the box for books and
supplies for that program
Select a school
Enter the total amount actually spent on
books and supplies for that program at that
school
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Leases for less than $5,000 annually
CTE travel
Professional development
Instructional materials
Consumable supplies
Small tools
Supplies/ food for advisory council/ program committee meetings
Advertising and publicity including printing costs
Student organization activities paid for by the district
Cell phones with a call log to segregate personal use from CTE use
Operating and maintenance costs of vehicles operated for CTE purposes
Mileage at .45 per mile with a log to segregate CTE use from other district
use for a vehicle
Computer software, if purchased separately
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The expenditure must be reported in the year
purchased
If not reported in the year purchased, the
expenditure may not be reported in any other
year
Both of the following conditions must be met:
 The item is received by the school district.
 The item is either paid for or the purchase is accrued
in the district's financial accounting system by the end
of the reporting year
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The purchased item must be used in a CCCS
approved program for a minimum of two (2)
years from the date of purchase
Unless it is a consumable item, which should
be fully utilized by a CTE program within one
year
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Select a program and the box for equipment for that
program
Enter
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Fund source
School where the item is
Room where the item is
Item name
Number of units
Invoice date and number
CIP – this is only completed if this equipment item is being
used in more than one program at the same school. If that
is the case, CIP allows you to select a second program
where the item is used.
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Items that may be reported as equipment
purchases:
 Items costing $5,000 or more per unit
 Equipment maintenance costs of $5,000 or more
 Leases for at least $5,000 annually
The expenditure must be reported in the year
purchased.
 If not reported in the year purchased, the
expenditure may not be reported in any other
year
 To claim the item, both of the following
conditions must be met:
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 Item was received by the school district by June 30th
of the reported year, and
 Item was either paid for, or the purchase was accrued
in the district’s financial accounting records by June
30th of the reported year
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Purchased equipment must remain in an
approved CTE program for at least four (4)
years after the date of purchase
For extenuating circumstances if the district
must replace the item , a formal request must
be submitted and approved by CCCS prior to
purchase
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Enter the following for an eligible para working
with students in an approved program
 Name, base salary, actual salary, subs for sick, subs
for CTE absences, any extra duty pay for CTE
activities, the school where the person is working, the
CTE %, and an explanation of the CTE %
 CTE % should be the amount of time spent directly
with students in the CTE program, i.e. there are 6
periods in a day an a paraprofessional is with the
same student all day. That student is in 1 CTE course,
and 5 non-CTE courses. The para’s percent should be
16.67% or 1/6 of the day.
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Select “Contracting” or “Host”
“Contracting” means you are reporting on
students from your district that you are
sending to another district for CTE courses
“Host” means you are reporting on students
from other districts who come to your district
for CTE instruction
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Select district, school, program name, and
course name
Report credits, enrollment, and contract
costs for each experience
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When you are finished entering all of your
information review the report
Make sure data is entered in all allowable
areas
Turn on optimization
Submission printout
Submit and lock
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After you “submit and lock” the report the
signature page is the only part of the report
that should be printed, completed, signed,
and mailed to CCCS:
Colorado Community College System
Attn: Finance re CTA report
9101 E. Lowry Blvd
Denver, CO 80230
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School districts are paid based on the
previous year financial reporting
 Quarter 1 & 2 in December
 Quarter 3 in March
 Quarter 4 in June
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If an adjustment is necessary due to an
overpayment to the district, the district may
receive an invoice requesting repayment for
settlement
The final costs and student FTE reported
each fiscal year is due September 1st
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Submission http://cta.cccs.edu/login.aspx
Training kit
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http://www.coloradostateplan.com/CVAindex.htm
 This presentation
 Administrators handbook
 SBCCOE rules
 CTE contacts
Program approvals
http://ctep.cccs.edu/energizer/reports/report_list.jsp