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Vulnerability Assessments & Emergency Response Plans Tools and Resources for Small Systems Tools Available: Security Vulnerability Self-Assessment Guide for Water Systems Emergency Response Planning Guide for Public Drinking Water Systems Emergency Response Planning Template for Public Drinking Water Systems Emergency Response Planning Guide for Public Wastewater Systems Emergency Response Planning Template for Public Wastewater Systems RCAP Approach… Brief presentation answering the “why” Taking the training to the field – Receiving fantastic comments Hands-on approach – When the training is complete, there is a certificate TA providers in the room to ensure questions are answered Attendees are requested to bring information to workshop – ensures proper information available to complete template Security Vulnerability SelfAssessment Guide for Water Systems Asks a series of questions intended to identify vulnerabilities Emergency Response Planning Guide for Public Drinking Water Systems Template offers examples and insights to entering data Example: Events that cause emergencies Type of Event Probability or Risk (High – Med – Low) Earthquake High Had minor earthquake damages in February 2005 quake. Hurricane or Tornado High Are an annual threat. Flood Low System not located in an area vulnerable to flooding. High winds/Thunderstorms High System is vulnerable to high wind events. Power is disrupted. Ice Storm Med Minor damage caused in December 1996. Broken pipes and damaged pump house. Drought Med Need to plan for decrease in well yield during dry summers. Terrorism Low Need to be trained on suspicious activity. Construction Accident Med Construction crews often hit pipes. Comments Example: Procedures for notifying system customers of potential water shortage Who is Responsible: • Procedures: The water system manager is ultimately responsible for making the decision to notify customers regarding a potential water shortage and the need for water use restrictions. The water system manager should consult with field staff to make the decision. Once the decision is made procedures for notification will be initiated. Water system manager confers with key staff to verify problems. Water system manager organizes staff to develop the message to be delivered to the customers. Water system manager consults with state drinking water staff regarding the problem. Water system manager with assistance from staff prepares door hangers, signs and radio message. Water system operator continues to investigate problem and make repairs as necessary. The water shortage notification will be distributed by: Field staff placing “water shortage notices” on doors and along travel routes. 1. Staff will place signs on main travel routes into the community. 2. Water system manager contacts radio station and requests issuance of the water shortage notice and request to curtail water use. 3. Administrative support person will provide a pre-scripted message to phone callers and log in each phone call. 4. Water system operator continuously updates the water system manager on water shortage. 5. Once water shortage is resolved, re-notify customers. Emergency Response Planning Template for Public Drinking Water Systems This is where information actually gets entered Emergency Response Planning Guide for Public Wastewater Systems Template offers examples and insights to entering data Emergency Response Planning Template for Public Wastewater Systems This is where information actually gets entered Additional Tools…. RCAP’s eBulletin: A Resource for Small System Decision-Makers RCAP Security and Emergency Response Planning Toolbox for Small Water and Wastewater Systems RCAP’s eBulletin: A Resource for Small System Decision-Makers Electronic news bulletin and technical assistance tool for small water and wastewater systems. Published every three weeks. Subscription is free. Funding is from U.S. Dept. of Health and Human Services, Office of Community Services. Subscription list is not shared and subscribers can unsubscribe at any time. Free technical assistance is available through the eBulletin. Where to find the eBulletin and how to subscribe www.watertrust.org A Sample of eBulletin Topics What Can You Do to Secure Your System? Top Ten Ways to Protect Your Water Supply System Financial Checkup-How are You Doing Financially? Steps to Strategic Planning Cryptosporidium: Deciphering the LT2 Practical Information for the Rate-Setting Process Successful CCR's from Across the Nation How Sanitary is Your Survey? What to Do When Customers Don't Pay Water Loss: The Silent Bandit Straight Talk on Cross Connections RCAP Security and Emergency Response Planning Toolbox for Small Water and Wastewater Systems The “RCAP Security Toolbox” consists of five core modules, appendices, and introductory text that relates security and emergency preparedness to best practices of system operation and management. The appendices include resources, a glossary, an emergency notification and contact list, eBulletin subscription forms, and powerpoint training presentations with trainer’s notes. Chapter 1. Introduction How to Use This Toolbox A Word About the Rural Community Assistance Partnership (RCAP) Chapter 2. Security and Emergency Response as Capacity Development Section 1: Asset Management and Its Relationship with Security and Emergency Response Section 2: Security and Emergency Response Planning as Elements of System Capacity Section 3: Emergency Response Plans: Addressing Weaknesses to Protect Public Health Chapter 3. Vulnerability Assessment and Emergency Response Guides and Templates Questions?