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Welcome to the webinar: Chancellor’s Office DSPS/RTI Outreach

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The presentation will be archived 90 days The PowerPoint will be available on the DSPS Division website.

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DSPS Weights and Allocation Study

DSPS Coordinators Webinar May 28th, 2014

System Wide Context

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Study Background

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Goals

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Timeline

Advisory Group Stakeholder Group Autism / ID CAPED CBO CEO/Presidents College IT/MIS CSSO DSPS Regional Coordinators Faculty/Academic Senate Learning Disability Field Advisory Group (LDFA) Student Galvin Group Name Gwyn Tracy Lucinda Aborn Ron Gerhard Willy Duncan Wim McSpadden Ron Travenick Jane Nolan Maria Gonzalez Brooke Choo Michelle Christensen Catherine Campisi Organization Sacramento City College Cerritos Community City College of San Francisco Sierra College Butte College Ohlone College Grossmont College West Hills College, Lemoore Irvine Valley College Student Senate Galvin Group

Study Goals Overall Goals of the Study are to…

1) Capture the relative cost of serving students in different disability categories 2) Identify costs of serving students in potentially new disability categories (Autism, ADHD, LD categorized as Other) 3) Provide data in a clear and transparent way that will ultimately inform new weights for the funding allocation formula

Study Goals

History of Studies Determining Costs

1991 Study

“Allocating Funds for Disabled Student Programs and Services: Disability Group Rates and Other Funding Issues”

2000 Study

“Services to Students with Disabilities: A Study of Workload and Costs”

Ways of Determining Costs

Cost of each Service Contact = Who provided the service and how long was the service contact

Ways of Determining Costs

Cost to serve students with disabilities in a specific category =

Sum of the cost all students with disability X Number of students

Study Design Historical Data

 2008-09 or 2009-10  Pre-budget cuts  Best practices

FAQs Common Questions

• Actual vs. Relative Costs • Undocumented time • Front desk, computer lab, test proctoring

Study Results: Example A

Does not represent any real data, generated for illustration purposes

Study Results: Example B

Does not represent any real data, generated for illustration purposes

Study Results: Example C

$30,00

Overall Average Cost of each Service Contact by Disability type by Region

$25,00 $20,00 $15,00 $10,00 $5,00 Large Town Rural Small Town Major City Small/medium city $ Hearing ABI LD Vision Mobility OTHER DDL Speech PSYCH

Does not represent any real data, generated for illustration purposes

Study Results: Example D

Examine relative differences and identify factors that contribute to these differences by type of school, and by disability category.

Does not represent any real data, generated for illustration purposes

Data Collection

Summer 2014 Timeline

Timeline Estimates Simulations/ Development of Proposed Weights

Winter 2014

Vetting, Feedback, Approval

2015

Data Analysis

Fall 2014

2014 Development of Proposed, New DSPS Allocation formula

Winter 2014 /Spring 2015

2015 Consultation Counsel and BOG – after review of advisory groups and internal approval.

Implementation – after all of the previous + development of new data elements, local programming, and one test data year.

At some point

Study Sample: Our process

Our Criteria for Inclusion  Time  Staff Role  Student disability  Service provided  All contacts  Other category

Study Sample: Our process

Our Criteria for Inclusion  Time  Staff Role  Student disability  Service provided  All contacts  Other category Representativeness of a Final Sample  Region  Campus size  DSPS student population  District and single campus colleges  Total population of sample

Study Sample: Our process

Our Criteria for Inclusion  Time  Staff Role  Student disability  Service provided  All contacts  Other Category Representativeness of a Final Sample  Region  Campus size  DSPS student population  District and single campus colleges  total population of sample

Process

 Surveys to all colleges  Follow-up with select colleges to ensure a representative sample

Study Sample: Supporting selected colleges

Support for Selected Colleges

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Stipend

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Coding training

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Check ins

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Representative sample of students

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Summer data collection

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Personalized data collection tool

Study Sampling Options

Modified Stratified Sampling for colleges Modified Stratified Sampling for students within college

Funding Formula

Other Aspects of the Funding Formula

Weights College Effort Base 95% Guarantee

Outreach Communication

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Advisory Group Representatives

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Check in at regional coordinator meetings, as needed

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Update at CAPED annual conference

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Follow-up webinar

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Final report

Next Steps Where we go from here…

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Select colleges Colleges give approval to participate Training Data Collection Data Analysis Report

Contact information

Jay Feldman 510.647.4318

[email protected]

Laura Rasmussen Foster [email protected]

Stacy Shaw [email protected]