Transcript Slide 1

Career, Technical and
Adult Education
Finances
OPEB: GONE WITH THE WIND
Bridgeport Conference Center
Bridgeport, WV
July 9, 2012
Major Issues and/or Changes to CTE &
Adult Funding
• All CTE, Adult Prep & Adult Supplemental
funds must be tracked based upon the federal
16 career clusters
– IMPACT – Change in Program Function Codes
• All adult tuition funds collected must be
submitted monthly to local CBO
– IMPACT – System must be implemented (if
not already done) to track all funds &
ascertain that funds are only spent on adult
programs
Major Issues and/or Changes to CTE &
Adult Funding
• All state and federal funds for CTE and adult programs can
only be spent on concentrations or courses that are on the
WVDE - CTE Approved Curriculum by Facilities List
• IMPACT – System must be implemented (if not already
done) to track all funds & ascertain that funds are only spent
on adult programs
• Most state CTE secondary and adult allocations are based
on:
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# of contact hours of students in occupational courses;
average # of completers;
# of FTE staff;
# of CTSO members; and,
# of contact hours of students in non-occupational courses
• IMPACT – System must be implemented (if not already
done) to make certain that students are accurately enrolled
in WVEIS which includes ALL adult prep students & that
teachers are appropriately coded
Major Issues and/or Changes to CTE &
Adult Funding
• Career & Technical Student Organizations (FFA, Skills
USA, HOSA, FBLA, PBL, FCCLA, FEA, DECA, & TSA)
student members should be developing budgets and
approving how their funds are expended
• IMPACT – System must be implemented (if not already
done) to have copies of student approved budgets &
minutes to ascertain that funds are spent based upon
students decisions
• Limit on the use of state and federal CTE funds for
CTSOs student state and national competitions
• IMPACT – CTSOs will need to better plan and raise
their own funds to offset cost to participate in state &
national competitions
Who’s Responsible for Budgets and Finance?
LEA or Multi-County Directors of CTE & Adult Education
• Submitting CTE secondary & adult budgets to
local CBOs for all facilities & programs
• Administering & monitoring state & federal aid
& other funds coming to the LEA from the local
county, WVDE & other sources
• Maintaining LEA or Multi-County equipment
inventories as required
• Assuring that building level principals are
closely monitoring the CTE budgets of the
school in accordance with the current
“Accounting Procedures for the Public Schools
in the State of West Virginia.”
Who’s Responsible for Budgets and Finance?
School CTE Administrator
• Administering & monitoring the budgets of the
school in accordance with the current “Accounting
Procedures for the Public Schools in the State of
West Virginia”
• Working with the Faculty Senate to design &
approve the portions of the total school budget
over which they have control
• Collaborating with all staff members & committees
in developing the school budgets
• Maintaining equipment inventories as required
• Maintaining financial aid programs for adult
students, if applicable
Who’s Responsible for Budgets and Finance?
CTE and Adult Instructors
• Submitting to School Principal the following:
– Estimated funds needed for:
• annual operational costs of their respective program
and/or concentration , i.e., supplies, books,
consumable supplies, etc.
• equipment replacement and/or repair for their
respective program and/or concentration
– Purchase Orders per LEA Requirements
– Equipment inventories as required
• Collaborating with craft committee members to
submit program modernization grant request
• Assisting respective youth organization in
developing budgets & monitoring expenditures
• Monitoring budget expenditures
Who’s Responsible for Budgets and Finance?
Local Chief Business Officer
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Financial reporting
Accounting records
Internal control
Budgetary control
Advance payments
Allowable costs
Source documentation
Audits
Reports and Codes
• WVDE Project Financial
Reports
• Codes
–Fund Codes
–Project Codes
–Revenue Source Codes
–Program Function Codes
Program Function Codes
• Changed to align with the federal 16
career clusters
• Applies to both secondary and adult
programs
• Codes used by the LEA are dependent
upon the WVDE (CTE) Approved
Curriculums By Facility & can be
found @
http://careertech.k12.wv.us/administration.html
What CTE and Adult Funds are available?
• State Funds
– Secondary Block Formula
• $2,000,000 is allocated on the # of total occupational
contact hours – LEA allocation is based on % of this total
($83.49)
• $695,000 is allocated on the # of CTE Completers – LEA
allocation is based on % of this total ($100.91)
– Travel
• $480,000 is allocated on the # of total FTE Staff; # of
CTSO membership & Distance Factor – LEA allocation is
based on % of these totals
– Equipment Replacement
• $750,000 is allocated on the # of total occupational &
non-occupational contact hours – LEA allocation is
based on % of this total ($28.72)
• $250,000 is allocated on the 3-year average # of CTE
Completers – LEA allocation is based on % of this total
($41.79)
What CTE and Adult Funds are available?
• State Funds
– Program Modernization
• $956,014 is allocated based on grant
applications selected
– Incentive
• Grants are awarded if funds are available & are
based on LEA Plan requests Incentive
– MCC ADMIN
• $115,000 is allocated & awarded to 7 MCCs
based on total allocations X indirect cost rate
with 5-year average adjustments considered
– Full-Time Adult Prep
• Will be changing to formula funding based upon
FTE contact hours & # of completers
What CTE and Adult Funds are available?
• State Funds
– ABE (Adult Basic Education)
• Funds distributed based on 3-year grant cycle & are
adjusted based on performance measures
• Federal Funds
– Perkins – Split between Secondary Education
(71.23%) & Community & Technical College
Council (28.77%)
• 30% of secondary funds are allocated based on the %
of population ages 5-17
• 70% of secondary funds are allocated based on the %
of population ages 5-17 in poverty
– ABE (Adult Basic Education)
• Funds distributed based on 3-year grant cycle & are
adjusted based on performance measures