Transcript Introduction to PowerPoint XP Using Templates and Wizards

Introduction to PowerPoint XP
Using Templates and the Wizard
William R. McNutt Jr., CNA, MCP
•20 Years in Information Technology
•15 Years with UT Distance Education and
Independent Study
•Infrastructure Design – PEMBA (M.B.A.)
•Technical Support Architect – W.VA. M.L.S.
•Technical Support Manager – Engineering
Management (M.S.)
•Technology Coordinator For the Southern LINCS RTC
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Before You Begin
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Is PowerPoint the right platform for your purpose?
 What is PowerPoint?
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PowerPoint is a presentation tool, designed to make ideas and
concepts look good when displayed in front of a large audience.
PowerPoint can be used to create interactive presentations and
learning environments.
What PowerPoint is not:
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A graphic design package. PowerPoint is not well-suited to drawing
pictures.
A publication designer. PowerPoint is not well-suited for designing
brochures, newsletters, circulars, or handouts.
A word-processor. PowerPoint is particularly poorly suited to
producing text-rich documents.
For example, this is really too much text for a PowerPoint slide.
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More Before You Begin
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Content – PowerPoint doesn’t write your words
for you.
Have your concepts and organization at least in
your head, if not on paper before you begin.
Pre-scan or generate any graphics you wish to
use.
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The Template Provides
What does the template provide you with?
A default:
 Background
 Font Choice
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Bullet Color And Size
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Heading Size
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And Bullet Size
 For Five Headings Deep
 Five is as far as it goes
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Save Early, Save Often
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Save your presentation every time you stop to
think. Don’t let a sudden power-failure cost you
work.
Don’t depend on the auto-save feature.
After selecting a template is a good time to save.
Name your presentation a simple, short name.
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Adding Text
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PowerPoint provides you with very rudimentary
instructions as you proceed. Each slide comes
with a “click here to add” instruction.
You can save typing by cutting and pasting text
from other documents such as word-processing
documents, the web,* or spreadsheets.
If you fill a text window, PowerPoint will try to
make it fit by changing font size automatically.
* Be aware of copyright issues.
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Text and Content Layout
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There are many choices for the layout of your
content.
Content has pictures, bulleted text, and titles.
The default layout has a title and text. You can
change it for each slide.
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All About Bullets
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Each “carriage return” (enter) is called a “hard return”
or “paragraph break.” Each of these will create a new
bullet.
To “return” without creating a bullet, strike shift-enter.
To decrease the rank of a bullet, click on the “increase
indent” button at the top of the screen.
To increase the rank of a bullet, click the “decrease
indent” button.
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What Ranks Look Like
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Critical Point One
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Subordinate Point One
Sub Sub Point One
 Sub Sub Point Two
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Subordinate Point Two
Critical Point Two
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Removing Bullets
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Select the lines you wish to “de-bullet”
Click on the “bullet” button at the top of the screen.
Numbered Points
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Numbers points are used instead of bulleted points in two
cases
1.
2.
When points are listed in order of importance
When describing a specific order. As in “first this happens, then
that happens”
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Adding a Picture
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Inserting Clip Art
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Scroll to an appropriate
image or . . .
Search on simple, one
word concepts such as
“horse”
Click on the image you
want to highlight it in
blue
Click OK to insert
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Inserting an Image
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Click on the Insert
Picture Icon
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Navigate to the File
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Inserting a non-clipart
image is as simple as
using the File Manager.
Navigate your hard drive,
floppy, or CD until you
find the picture you want
to use.
Click to choose
Click Insert
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Matters of Style
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General Guidelines
Using templates avoids the need to make design
decisions
 If you frequently present to the same audience,
change your template annually.
 Keep it simple
 The fewer bullets on a page the better
 Graphics should compliment, not distract
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More Matters of Style
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Color Selections
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Animated graphics are distracting.
Consistency in backgrounds is a virtue.
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Contrasts should be sharp
Avoid red except for very important points
If you change backgrounds, change them for a reason.
Do not let a clever background obscure the content.
Watch your file size. You may have to move it.
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Files bigger than 1.44 MB will not fit on a floppy.
Files bigger than 660 MB will not fit on a CD.
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Starting the Show
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Open the file in PowerPoint
Select Slideshow from the tool bat at the top.
Select “View Show”
“Click” to advance each slide.
“Esc” to exit show
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Printing
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Don’t – Most slideshows contain highlights, thinking points,
and structure. They make poor reference documents.
Accordingly, they tend to end up in the wastebasket, wasting
paper and expensive color toner to no point.
Send them the slideshow via e-mail
 Distribute Via Web
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If You Must Print
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Options will vary by printer
Select “what”
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Slides
Handouts (most common)
Outline
Note Pages
Select Grayscale (unless you
really, really need color)
Select Number of slides per
page
Select “frame slides”
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Presenting – A Few Tips
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Bring your own equipment if at all possible.
Set up and test your equipment the night before your
presentation.
Investigate wireless mice.
Learn your pace. It’s different for every presenter. You can start
by assuming roughly two minutes of talk per slide. One of the
classic mistakes is way too many slides.
If the technology doesn’t work, be prepared to speak “a capella”
from your notes.
Expect the location to be hot.
Make lots of eye contact.
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Finding Me
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Send e-mail to [email protected]
Visit http://www.outreach.utk.edu/mcnutt
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This slide set will be available under “recent
presentations.”
Call 877-340-0546
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