Transcript Slide 1

WVHIMSS
Meet the Board & Committees
March 25, 2015
President
• Responsibilities
– Presides at all meetings of the Board of Directors and the membership
– Attend the annual HIMSS conference to represent the chapter
– Works with the Board to establish the agenda and schedule for all
regular and special meetings of the Board of Directors and the
membership
– Executes contracts and other instruments on behalf of the chapter
with the Secretary and/or Treasurer or any other designated officer, as
duly authorized by the Board of Directors
President (continued)
– Authorizes all expenditures of chapter funds with approval of the
Board of Directors
– Appoints Chairs and Members of all standing committees and special
task forces subject to Board approval
– Facilitates the annual chapter self-evaluation and audit of activities
that includes a review of standing committees and special task forces
– Serves as the primary liaison with HIMSS and attends necessary
programs and meetings in support of on-going HIMSS/chapter
relations
President (continued)
– Ensures compliance with all reporting obligations to Federal and State
governments and to HIMSS
– Conducts a year-end transition meeting with the outgoing and
incoming Board of Directors
– Participate in the quarterly Executive Board Meetings
– Participate in all Planning Strategy Session Meetings
– Performs any other non-specified duties necessary to further the
business of the chapter as duly authorized by the Board of Directors
President (continued)
• Term
– One year: immediately follows Vice President / President-Elect
• Time Commitment
– An average of four –six hours of meetings and Chapter work each
month
– Attend the Annual HIMSS conference, four days
Past President
• Responsibilities
– Assist President and Board with programs, policy, and administrative
function
– Attend to other duties as requested by the President
– Participate in the quarterly Executive Board Meetings
– Participate in all Planning Strategy Session Meetings
– Seek opportunities to volunteer at the national level
– Chair Nominations Committee
– Receive and tally nomination ballots
Past President (continued)
• Term
– One year: immediately follows Presidency
• Time Commitment
– Four hours of meetings and Chapter work each month
Vice President / President-Elect
• Responsibilities
– Serve in the absence of chapter president as directed
– Attend to other duties as requested by the President
– Manage professional relationships with other organizations affiliated
with the Chapter
– Represent the Chapter at the HIMSS National Conference
– Maintain the chapter’s long term strategy
– Ensure smooth leadership transition by gaining chapter leadership
experience prior to assuming chapter president position
– Participate in the quarterly Executive Board Meetings
– Participate in all Planning Strategy Session Meetings
– Attend Chapter Leader Exchange in Chicago (expenses covered by HIMSS)
Vice President/President-Elect (continued)
• Term
– One year: elected by active members (a three year commitment as Vice
President/President Elect, President, Past President)
• Time Commitment
– Approximately two-three hours per month
– Attend annual HIMSS Conference, four days
Secretary
• Responsibilities
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Participate in the quarterly Executive Board Meetings
Participate in all Planning Strategy Session Meetings
Attend all Board meetings
Generate monthly Board meeting agendas and distribute one week
prior to the meeting
Compile meeting minutes and distribute within one week from
meeting time
Prepare ballots
Retain copies of appropriate Chapter information on the WV HIMSS
Portal
Prepare and distribute Chapter information to members
Attend to other duties as requested by President
Secretary (continued)
• Term
– One year
• Time Commitment
– Six to eight hours of meetings and Chapter work each month
Treasurer
• Responsibilities
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Participate in the quarterly Executive Board Meetings
Participate in all Planning Strategy Session Meetings
Attend all Board meetings
Maintain Chapter Bank accounts
Reconcile monthly bank statement and financial
transactions
– Process all program receipts
– Generate monthly financial reports for Board review
Treasurer (continued)
– Jointly prepared the annual Chapter budget with incoming
treasurer
– Prepare Budget and Financial Statement annually for
National Standards submission
– Provide financial information for Annual Chapter audit and
submit audit summary to Board and National HIMSS
– Prepare and submit federal IRS forms as necessary in the
fall
– Attend to other duties as requested by President
Treasurer (continued)
• Term
– Two years
• Time Commitment
– Six to eight hours of meetings and Chapter work each month
Members at Large
• Responsibilities
– Attend all meetings of the Chapter Board of Directors
– Attend Board special meetings, conference calls or face-to-face, as
needed
– Special Assignments such as policies and procedure development
– Conducts projects to further the goals of the organization or to
develop services for the membership. May serve as chair of any ad
hoc committee formed to develop these projects.
– Chair or support Chapter committees as needed
Members at Large (continued)
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Term
– Two years
• Time Commitment
– Two to four hour per month
– Special assignments - varies
Communications Committee
• Chair responsibilities
– Attend all meetings of the Chapter Board of Directors
– Collaborate with Chapter board in recruiting
• General Responsibilities
– Support wv.himsschapter.org website
– Website Administration and Enhancements
• About WV HIMSS and Information
• Committee Information
• Events Calendar
• Presentations and photos
• Newsletters
Communications Committee (continued)
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Domain Name and Administration
Sponsor Logos and Information
Member Communication (Mail Chimp)
Surveys (Survey Monkey)
Event Registration (Eventbrite)
– PayPal Administration and Coding
Communications Committee (continued)
• Term
– Two years
• Time Commitment
– Four hours per month
Membership Committee
• Chair Responsibilities
– Attend all meetings of the Chapter Board of Directors
– Receive Monthly Membership report form National HIMSS and report
out to Board during monthly call
– Design, plan and execute membership drive activities
– Submit/Reconcile all membership applications with National NIMSS
• General Responsibilities
– Promote HIMSS and recruit individual members at all times and events
– Promote HIMSS and recruit Organization Affiliate memberships at all
times and events
Membership Committee (Continued)
• Term
– One year
• Time Commitment
– Two – Three hours per month
Advocacy Committee
• Chair Responsibilities
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Attend all meetings of the Chapter Board of Directors
Attend monthly CAR – Chapter Advocacy Roundtable meetings
Facilitate Advocacy Committee monthly meetings
Schedule and Coordinate Advocacy Day
• General Responsibilities
– Attend Advocacy Committee monthly meetings
– Attend Advocacy Day
Advocacy Committee (continued)
• Term
– Two years
• Time Commitment
– Two – three hours per month
Sponsorship Committee
• Chair Responsibilities
– Attend all meetings of the Chapter Board of Directors
– Facilitate Chapter Sponsorship meetings
• General Responsibilities
– Provide leadership to the Sponsorship Committee and review and
enhance/strengthen the Chapter Sponsorship program
– Track current vendor sponsorships such as benefits based on sponsor
level and renewal timeframes
– Work with current vendor sponsors to obtain feedback on program to
enhance/strengthen the program to attract more sponsors
– Follow up on vendor interest in Chapter sponsorship and identify
opportunities to acquire new vendor sponsorships
Sponsorship Committee (continued)
• Term
– Two years
• Time Commitment
– Two hours per month
Programming Committee
• Chair Responsibilities
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Attend all meetings of the Chapter Board of Directors
Facilitate Programming Committee meetings
Obtain gifts for speakers or guests of honor
Prepare registration table/packets for events
• General Responsibilities
– Provide leadership to the Programming Committee to plan and
execute all WVHIISS events for the year
– Responsible for high-level project management of programs and will
serve as the point person for committee
Programming Committee (continued)
– Partner with the other board members to maintain a focus on
providing educational and networking opportunities that meet the
needs of our membership
• Term
– Two years
• Time Commitment
– Four to Eight hours per month (may be higher around time of event(s))
Nominating Committee
• Responsibilities
– Draft and review board member job descriptions.
– Develop and track terms of board members to ensure orderly board
membership rotation.
– Call prospects and /or create and assemble packet of information for
new board member recruitment.
– Determine and review nominating process for new board members
who may include: approving or developing prospective board member
biographical profile form or application, screening prospective board
members through interviews in person or on phone, and placing
candidate names in nomination.
– Determine and recommend slate of officers for election each year.
Nominating Committee (continued)
• Term
– One year (past president assumes role)
• Time Commitment
– Two hours a month
Student Program Committee
• Chair Responsibilities
– Attend all meetings of the Chapter Board of Directors
– Increase student membership
– Increase awareness of HIMSS to student population
• General Responsibilities
– Advocate the benefits of HIMSS membership to students enrolled in:
• Certificate Programs
• Undergraduate Programs
• Graduate Programs
• Doctoral/Post-Graduate Programs
Student Program Committee (continued)
• Term
– One year
• Time Commitment
– Four hours per month with a majority of commitment coming during
the months of August - December and January - May.
Scholarship Program Committee
• Chair Responsibilities
– Attend all meetings of the Chapter Board of Directors
– Administer the WVHIMSS Scholarship process through all phases.
– Increase the awareness of the WVHIMSS Scholarship
• General Responsibilities
– Advocate the WVHIMSS scholarship to membership enrolled in:
• Undergraduate Programs
• Graduate Programs
• Doctoral/Post-Graduate Programs
Scholarship Program Committee (continued)
• Term
– One year
• Time Commitment
– Four hours per month with an increase in time commitment during
the month of April for review of scholarship applications.
Join Us
•
For more information about WVHIMSS or to join please feel free to contact any
of the following officers:
Nathan Gibson
Christina Moore
Aaron Spurlock
Kim Clarke
Kathy Moore
Brad Young
Dennis Lee
Jhoni Smith Stevens
President
President Elect/Chair-Membership Committee
Past President/Chair-Nominations Committee
Secretary
Treasurer
Member at Large
Member at Large
Member at Large
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Sean Stuntz
Member at Large/Chair-Programming &
Education Committee
Member at Large
Member at Large
[email protected]
Chair-Sponsorship Committee
Chair-Communications Committee
Chair-Student Membership/Scholarship
Committee
Chair-Advocacy Committee
[email protected]
[email protected]
[email protected]
Susan Harrison
Nathan Cantrell
David Rapp
Joe Weber
Dennis Lee
Tareva Palmer
[email protected]
[email protected]
[email protected]
Upcoming Calendar Events
• March 25
• April 13
• April 20 - 24
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April 27 - May 8
May 14
June 4
June 5
Call for Board Candidates
All Candidates confirmed
Request for Candidate Biography
Election site configuration
Election opens for 3 weeks
WVHIMSS Board meeting
WVHIMSS Board Dinner/Meeting
WVHIMSS Spring Event