Transcript Dec 17 2007 Budget presentation

Special
Committee of the Whole
Monday, January 12, 2009
Preliminary Draft
2009 Operating, Capital and
Reserve Budget
FOR DISCUSSION
(continued from December 15, 2008)
Proposed Capital Budget Summary
Criteria for Prioritization of Projects
1. Maintain/Optimize Existing Assets
2. Complete Existing Projects
3. Promote Efficiency and Effectiveness in
Operations
4. Focus on projects that create efficiencies
and not additional operating cost impacts
Proposed Capital Budget Summary
Recommend two step approval process . . .
1.
Approval of “Core” Capital Budget as part of regular
Budget approval including early capital budget items
as required.
2.
Approval of “Supplementary” Capital Expenditures
financed from new Provincial and/or Federal
Infrastructure funds following award of Operations
Centre Tender.
Proposed Core Capital Budget Summary
• Core Capital Program presented in budget
binder (Tab 14)
2008
2009
$24,858,147
$28,198,917 (includes Ops Center and Old Town Hall)
• Applies tax funding at 2008 levels
• Applies portion of Investing in Ontario Grant
• Includes funding for Operations Centre
Proposed Core Capital Budget Summary
Current Investing in Ontario Grant Allocations
Total Funding($)
2,677,380
2008 Trail programs
GO Train pedestrian crossing
Completion of Magna Parking lot
Trail Rehab. Tannery to Main St. N.
Pedestrian Bridge Haskett Park N.
Signalization (London Rd. & Main St. N.)
TT Trail (Paul Semple Park to Aurora)
386,500
250,000
311,870
125,000
65,000
121,500
584,000
Balance Remaining
833,510
Proposed Supplementary Capital Budget Summary
Potential Additional Investing in Ontario
Grant Allocations
Remaining Funding ($)
833,510
1. Operations Center*
2. 2008 Deferred Road Rehab.
3. Hamilton Drive Reconstruction
4. Fairy Lake Dredging Phase 2
5. Tennis Court Rehabilitation
833,510*
830,000**
819,000**
300,000**
300,000**
* Would replace funding for operations Centre from sale of lands and
maintain that reserve for future purposes.
** Could be considered under expected infrastructure economic
stimulation program.
Proposed 2009 Capital Budget Request List
Capital Items Financed From Operating Fund (Taxes)
ITEM
IT - Replace/Upgrade Financial ERP
IT - Remote Access Assessment
Library - Computer Hardware/Software
CS - Traffic management Program
CS - Goose Management Program
CS - Flag Replacement Program
CS - Transportation Demand Management Project
IT - Website Enhancements
IT - Environmental Computing
Clerks - Storage Shelving Units
CS - Security Camera Art Ferguson
CS - Sports Hall of Fame Trophy & Case
CS - Parks Needs Study – Phase 1
TOTAL
Offset by decreased ARF contribution
* Project funded by other sources including operating funds.
COST
*$140,000
20,000
*40,265
87,780
5,000
8,000
25,000
10,000
20,000
18,620
25,000
20,000
50,000
$469,665
(132,315)
**$337,350
** 2009 level of $337,350 is therefore the same as the 2008 level
Tax %
0.41%
0.06%
0.12%
0.26%
0.01%
0.02%
0.07%
0.03%
0.06%
0.05%
0.07%
0.06%
0.15%
1.37%
Proposed 2009 Operating Budget Overview
(continued from December 15, 2008)
Proposed 2009 Operating Budget
Questions and Clarifications on the 2009 Preliminary
Draft Budget from Dec. 15, 2008 meeting . . .
• 2008 Forecast
•
•
•
•
•
•
•
Converting Budget to Tax %
5-Year Budget
Other Revenues
Other Expenses
Asset Replacement Fund
Electronic Deposits
Reduced Service Level Considerations
(See CAO/Corporate & Financial Services Commission Joint Report – Finance 2009-02)
Summary of Updated Preliminary Draft 2009 Operating Budget
A) MAJOR DRIVERS:
Tax Impact
•
Revenue Loss
2.22%
•
Expenses – Solid Waste & Utilities/Fuel
1.76%
•
Growth
0.59%
Subtotal A
4.57%
B) BALANCE OF BASE:
•
Wages & Benefits
1.68%
•
Mandatory
0.01%
•
Assessment Growth
- 2.33%
Subtotal B
C) ENHANCEMENTS:
- 0.64%
0.94%
TOTAL (Rounded)
4.90%
Proposed 2009 Operating Budget Overview
Consolidated TOWN, CYFS, LIBRARY
(As at Jan 12, 2009)
$
Base (including Assessment)*
% Tax Incl.
1,142,361
3.35%
5,000
0.01%
Growth
202,112
0.59%
Enhancements
320,765
0.94%
1,670,238
4.90%
Mandatory/Legislative
TOTAL
* Updated to include approved revision from December 15, 2008
RESIDENTIAL PROPERTY TAX
UPDATED PROJECTION FOR 2009
2008
Town
$
Region
School Board
Total
$
1,189.96
2009
$
1,248.27
1,567.78
1,606.97
802.96
802.96
3,560.70
$
3,658.20
$ Change
$
$
% Change
58.31
4.90%
39.19
2.50%
-
0.00%
97.50
2.74%
Based on estimated average assessment.
Region % based on draft 2009 projection.
2009 Preliminary Draft Operating Budget
Proposed Mitigating Measures included in 4.90%
Adjustment allowance for wages
Amount
$
Tax Increase
(334,000)
-0.98%
(300,000)
-0.88%
Reduce fuel and utility budgets - 50% risk
(80,000)
-0.23%
Increase garbage tag revenue
(20,000)
-0.06%
Potential Water for Tomorrow CSC revenue - Net
(60,000)
-0.18%
One-timers (included in base - financed from Reserves)
(75,000)
-0.22%
(869,000)
-2.55%
Reduce seminars and conventions by 50%
(85,000)
-0.25%
Reduce training
(50,000)
-0.15%
(6,000)
-0.02%
(100,000)
-0.29%
(241,000)
-0.71%
(1,110,000)
-3.26%
Hiring gaps
CAO's "Call to Action" Measures - 1st Round:
Reduce computer purchase plan by 50%
Ideas from brainstorming sessions - 1st Round
TOTAL
$
2009 Preliminary Draft Operating Budget Requests Included
INCLUDED IN 4.90%
COST
CATEGORY
Tax %
Library - Advocacy & Board Development
Library - Collection Management – Adult
Library - Collection Management – Child & Young Adults
Library Card – child’s Cards, Key Tag Cards
Library - Systems Technician (PT)
Library - Technology Improvements
Library - Monday Services
CS - Regional Boulevard Maintenance
CS - Crossing Guards – 2
CS - Reduced 3 Stream Waste Diversion Expansion – Trails
CS - 2010 Event – Olympic Torch Run
CS - Asset Management Coordinator
CS - Administrative Position (PT to FT)
CS - Facility Worker
ED – CIP Incentive Program
CAO – Smart Commute (TDM)
IT - Voice and Data Communications
CI - Budget Open House
HR - Accessibility Training
$40,577
41,965
8,300
2,000
36,326
21,000
148,477
61,355
19,856
25,000
5,000
110,700
46,530
64,575
150,000
25,000
20,000
2,000
5,000
Enhancement
Enhancement
Enhancement
Enhancement
Growth
Enhancement
Enhancement
Growth
Growth
Enhancement
Enhancement
Enhancement
Enhancement
Growth
Base
Base
Growth
Enhancement
Mandatory
0.12%
0.12%
0.02%
0.01%
0.11%
0.06%
0.44%
0.18%
0.06%
0.07%
0.01%
0.32%
0.14%
0.19%
0.44%
0.07%
0.06%
0.01%
0.01%
TOTAL
$833,661
2.44%
2009 Operating Budget Requests Not Included
NOT INCLUDED
CS – Landscape Summer Student
CS – Winter Maintenance Reserve
CS – Utilities Reserve
CS – Culture Master Plan Implementation
CS – Engineer in Training
CS – Expanded Goose Management Program
CS – Traffic Management Vehicle
CS – 3 Stream Waste Diversion Expansion – enhanced program
ED – Increase to Economic Development Incentive
ED – Corporate Branding
CI – Budget Open House – enhanced program
CI – Environmental Sustainability Strategy
HR – Leadership Training
TOTAL
COST
$10,314
65,000
50,000
TBD
54,911
25,000
8,240
50,000
50,000
25,000
6,500
25,000
12,000
$381,965
CATEGORY
Growth
Enhancement
Enhancement
Enhancement
Enhancement
Enhancement
Growth
Enhancement
Enhancement
Enhancement
Enhancement
Enhancement
Enhancement
Other Options for Consideration
ITEM
NET OPERATING
COST REDUCTION
TAX
IMPACT
COMMENTS
$30,000
0.09%
Close to public and provide minimum
maintenance
Revise Programming at RJT
$145,000
0.42%
Open RJT at 4PM weekdays from Sept June
Revise Programming at RJT
$58,000
0.17%
Open RJT at 3PM on Tues and Thurs from
Sept - June
Close Community Centre
Revise Programming at RJT
$14,000
-
Close Rogers Wading Pool
$19,000
0.05%
Close Lions Outdoor Skating
Rink
$67,000
0.20%
Closing RJT on Sunday for 10 weeks
roughly from Mid June to Labour
Day (Recreation and Culture) - Revenue
impact would be approx. $10,000 loss - RJT
revenue reduction of $20K offset by a $10K
increase in revenue at Magna - Cost savings
would be approx. $10,000 decrease.
Cost Savings from closing RJT on Sunday
for 10 weeks roughly from Mid June to
Labour Day (Public Works Services) =
$10,000
Other Options for Consideration
ITEM
Eliminate trail plowing
Enhanced Service on Main Street
Museum/Seniors/Youth Centre
reduction of hours
Defer/Delay hiring of Records
Coordinator (New)
NET OPERATING
COST REDUCTION
TAX
IMPACT
COMMENTS
$10,000
0.03%
Eliminate winter maintenance on Trail System.
$216,500
0.63%
Flower program ($141,500), debris pick up,
sweepers, snow removal, garbage container.
-
-
Should this option be considered by Council
staff would need to conduct further research in
order to determine net operating cost reduction.
$20,000
0.06%
Impact - will cause a delay in implementing new
filing system.
Defer/Delay hiring of Accounts
Payable Clerk (Vacancy)
$50,000
0.15%
May be able to delay but only for a brief period
due to workload. May be required to meet
gapping target.
Readjustment of CSC staff hours
due to loss of Birth Registration
revenues
$10,000
0.03%
May be offset and then some by new contract
with Region.
Continue to explore alternative
service provisions by our Customer
Service Centre
-
-
Consider Parking exemption fee for
temporary parking requests
$5,000
0.01%
May be able to provide services to other
municipalities.
Report to be presented to Council in March
2009.
Other Options for Consideration
ITEM
Provide Legal services to outside
agencies
NET OPERATING
COST REDUCTION
TAX
IMPACT
COMMENTS
Such as Newmarket Hydro and other area
municipalities.
TBD
-
$3,800
0.01%
TBD
-
Grant total in 2009 budget is $82,000.
Further minimize overtime and
reduce staffing costs
-
-
Being done to meet call to action targets and
to adjust to service level reductions.
Reduce Wards to 4
-
-
Would not impact 2009.
TBD
-
Not sustainable and reserves are not
adequate.
Flat line Council Members
Conference, Promotion, Mileage
and Clean-Up fund to 2008
levels
Reduce or flat line community
grants
Reduce through use of reserves
Other Options for Consideration
ITEM
NET OPERATING
COST REDUCTION
TAX
IMPACT
COMMENTS
Reduce NEAC and Heritage
Newmarket budgets
$11,000
0.03%
Budgets not being utilized annually.
Reduce each Councillor budget
by $5,000
$35,000
0.10%
Conference and Promotion Budgets
Corporate WSIB Surcharge
Reserve
CYFS Police Radio Contribution
Provision for increase in street
light distribution costs
($60,000)
- 0.17%
$25,000
0.07%
($100,000)
- 0.29%
Refer to Confidential Human
Resources/Corporate & Financial Services
Information Report HR 2008-21
As per CAO discussion with Region.
Deferred by at least 1 year.
As per meeting with Hydro staff January 9,
2009. Expected result from OEB rate
review.