Transcript UA Collector’s Training - Elkhorn Construction, Inc.

Study expectations of Elkhorn’s D&A
policies
 Study the different DOT expectations
 Learn Collection expectations
 Learn Collection Techniques
 How to handle difficult canadaites
 Hands on training of collection process
 Proper paperwork completion

PHMSA
FMCSA
Corporate
Sweep Pool
Pipeline Hazardous Materials
Safety Administration (PHMSA)
› Safety Sensitive Position, “If the person is going to
perform work or supervision on a pipeline or facility
and that work or supervision could be detrimental
to the integrity of the pipeline or facility”
› The majority of our work force belong to this
random pool. Random Rate is a minimum of 25%
per year.
Federal Motor Carrier Safety Administration
 DOT “Truck Drivers” Random Pool
› Those employees that drive a CMV for the
family then they belong to this random pool
› A commercial motor vehicle is a vehicle that
has a gross vehicle weight rating (GVWR) of
10,001 pounds or greater,
› Random Rate is 50% UA, 25% Alcohol per
year
This pool is our NON-Dot pool. It mirrors
the PHMSA policy
 If an employee doesn’t belong in the
other two pools they will be part of this
pool.
 We use this pool for collection of samples
that don’t meet the guidelines of the
DOT policies. In other words, annuals for
clients, post accident/event/incident
sweeps , etc.
 Random rate of 25% per year

Pool is designed as a catch all
 All post accident (non-DOT)
 All project sweeps
 Client requirement for annuals
 When the test won’t fit anywhere else

Part 40 defines a collector as a trained
person who instructs and assists
employees at a collection site ,
Makes an initial inspection of the urine
specimen provided by those employees,
Who initiates and completes the Federal
Drug Testing Custody and Control Form
(CCF)
Exceptions to being an collector…
› The immediate supervisor of a donor
› An individual that works for an approved lab
› Collection of your own sample
› Relative of the donor
A collection site is a place (permanent or
Temporary) selected by the employer
where employees present themselves for
the purpose of providing a urine
specimen for a DOT-required drug test.
The best collection sites are
› A single-toilet restroom, with a full length
privacy door
› A multi-stall restroom with partial-length
doors.
› A secure place that offers the donor privacy
Collection Site must have
› A restroom or stall with a toilet for the
employee to have privacy while providing
the urine specimen
› A source of water for washing hands that, if
practical, is external to the restroom where
the urination occurs.
› If the water supply is in the same room
employees must wash their hands and then
the collector secures the water source.
› If no water is available moist towelettes
needs to be supplied outside the restroom.
› A suitable clean surface for the collector to
use as a work area and for completing the
required paperwork.
Multi Stall Facility
› Requires special attention
› Must provide substantial visual privacy
› Collector needs to secure all sources of
water and other substances that could be
used for adulteration and substitution of
sample
› Place bluing agent in all toilets or secure all
toilets to prevent access
› All collections as a monitored collection
› No one but the employee may be present in
the multi-stall restroom during the collection,
› The monitor when required
› The observer when required
› The collectors work area can be located
outside the restroom. The area needs to be
secure, clean and large enough to perform
collections.

Security of Collection site
› Procedures or restrictions to prevent
unauthorized access to the site during the
collection
› Procedures to prevent the employee or anyone
else from gaining access to the collection
materials/supplies.
› Procedures to ensure that all authorized persons
are under the supervision of a collector
› Secure handling and storage of the specimens.
An approved collection kit
Federal Drug Testing Custody Form (CCF)
Bluing agent to add to the toilet
bowl/water tank to prevent employee from
diluting the specimen.
 Single use disposable gloves are
recommended for use by collectors while
handling specimens
 Tape to secure facets, tank tops, etc.
 Signs to prevent access during the
collection process



A collector must do the following before
each collection to deter potential
tampering, adulteration, alteration or
substitution of the specimens
Secure any water sources or otherwise
make them unavailable to employees,
(turn off the water inlet, tape handles to
prevent opening the faucets)
 Ensure that the water in the toilet and
tank (if applicable) has bluing (coloring)
agent in it. Tape or otherwise secure to
prevent the flushing of the toilet.

Ensure that no soap, disinfectants,
cleaning agents, or other possible
adulterants are present
 Inspect the site to ensure that no foreign
or unauthorized substances are present
 Ensure that undetected access is not
possible
 Secure areas and items that appear
suitable for concealing contaminants
 Recheck facility before each collection

Collector must only collect one
specimen at a time to avoid distraction
 During the three hour time period an
employee is consuming fluids, a collector
can conduct collection from other
employees.

› The employee that is in the three hour
process must be properly monitored while
waiting to provide a sample
Prepare the collection site
 Begin the collection without delay after
the employee arrives at the collection
site
 The collector requests the employee to
present an acceptable form of
identification, a picture ID is preferred
but any of the I-9 forms are acceptable


Explain the basic collection procedures
› Instructions are on the back of the CCF
Ensure that the required information is
provided at the top of the CCF (preprinted material.)
 Ask employee to remove any
unnecessary outer clothing such as
jacket, coat, hat, etc.

Leave all personal belongings,
briefcases, purses, backpacks, etc with
the outer clothing.
 Encourage the employee to also leave
any other items that will not be needed
or prohibited from carrying into the
restroom, (water bottles, pop cans, etc)

› The donor must not be asked to remove
other articles of clothing, such as a shirt,
pants, dress, or under garments
› Work Boots or Cowboy boots do not have to
be removed unless the collector has a
reason to suspect that the employee has
something in them, which may be used to
adulterate or substitute a specimen
› An employee that refuses to remove head
coverings due to religious beliefs can be
exempt unless the collector suspects hidden
sources of adulterants etc.

Direct the donor to empty his/her
pockets and display the items to ensure
nothing can be used adulterate the
specimen
› If an employee refuses to empty his or her
pockets, this is considered a refusal to
cooperate in the testing process
› If an item is discovered that may appear to
have been brought to adulterate the
sample then a direct observation is requried
Ask the employee to wash and dry their
hands, liquid soap is best, bar soap can
be used to adulterate the specimen
 Open the collection kit in front of the
employee, giving the collection
container to the employee, sealed
specimen bottles are to stay in the
possession of the collector.


Direct the employee to provide a
sample of at least 45mL
› Don’t flush the toilet
› Return the specimen as soon as possible
› Return specimen before washing hands or
flushing toilet.
› Share with the employee that the
temperature of the specimen is a critical
factor and the sample should be given over
as soon as possible 4 minutes at a max.
› any conduct that would lead to the
adulteration or substitution of a specimen
after the sample is given, the sample is to be
processed, noted on the CCF, and a second
observed sample is collected. Place a note
in the remarks section as to why the second
sample is collected, place the note on both
CCF’s and add the ID number of the first
sample to the second CCF. Communicating
two samples and why to the MRO and Lab.
› Place a call to DER about the situtation

Check the temperature of the specimen,
› Within 4 minutes, acceptable range is 90-100
degrees.
› Mark appropriate box on CCF
› If out of temperature range then an
observed collection must follow
› Communicate on the CCF what has taken
place, and add the ID number from the first
CCF in the remarks section of the second
CCF

check the volume
› At least 45 mL is required, up to 60 mL can
be submitted to the lab.

inspect for adulteration or substitution
› Look for floaties, discolorations, oddities etc.

After inspection of the sample the
collector opens the specimen bottles in
front of the donor
› Visual contact of the specimen by both
collector and the donor at all times

Collector then pours 30 mL into the first
specimen bottle and caps the bottle,
then at least 15 mL into the second
bottle cap the bottle.
› If one of the bottles contains less than 30 mL
this bottle will receive the “B” label

The collector must then remove the seals
from the CCF and place them over the
lid of the bottle and down both sides
› If a seal is broken during the removal from
the CCF, a new CCF should be utilized and
the first one shredded.
› If the first seal is in place and the second seal
breaks start a new CCF and place the
reason in the remarks section.
› If the “A” label is placed on the bottle with
the less than 30 mL sample then a note in the
remarks section is needed.

Direct the employee initial and date the
label on each bottle, while it is on the
bottle.
› If the donor refuses to sign the labels on the
bottle then it should be noted on the CCF,
this is not a refusal of the test.

Collector then asks the donor to
complete the donor portion of the CCF,
giving a day time and night time
contact number, birth date, etc.
Complete the Collector section of the
CCF, printing and signing your name,
inserting the correct collection site code
WYO7B and 307-783-5052 as the
collection phone number. (tracking
purposes) date of collection, and carrier
selected (fed-ex)
 Place the specimen bottles and the first
page of the CCF into the appropriate
sections of the specimen pouch.

Seal the pouch, place the tracking
sticker on the outside of the pouch
 Give the last copy of the CCF to the
employee, Marked employee’s copy at
the bottom of the form.
 Scan and email or fax the second copy
or MRO copy to the MRO. If emailing,
carbon copy (cc:) the safety assistant

Email to [email protected]
Place the specimen pouch inside the
box, more than one specimen pouch
can be placed inside the box, but the
pouch must be in a box.
 Place the box inside the provided
shipping pack and attach the shipping
label.
 Call for carrier to pick up or drop the
sample off at the carriers pick up spot

Samples need to be shipped to the lab
as quickly as possible. The collector is
responsible to ensure the security and
integrity of the samples until the carrier
has possession of the samples
 Samples do not have to be under lock
and key but needs to be secured to
prevent tampering etc.

The term “Shy Bladder” refers to a situation
when the employee does not provide a
sufficient amount of urine(45mL) for a
DOT- required drug test.
If a donor states when he arrives at the
collection site that he can’t provide a
sample, ( I just went to the bathroom you
shoulda been here 5 minutes ago) the
collector starts the collection process.
Ask for a sample, if an insufficient
amount is given, dispose of the sample
and start the clock on the three hour
count down. Place a note in the
remarks about the insufficient amount
 Provide fluids for the donor to consume
to help in the process of providing an
ample amount of urine. Suggested
amount up to 40 oz.

If the insufficient sample is out of temp
range or appears to be adulterated then it
must be noted on the CCF, and sent to the
lab. A Second collection under direct
observation is required.
 If a sample is not given or the employee
leaves the collection site before giving a
sample or the 3 hours is up, discontinue the
test, note the facts in the Remarks section
and send the CCF to the MRO and DER

A directly observed collection is the same
as a routine collection procedure with
the additional requirements that an
observer physically watches the
employee urinate into the collection
container.
Observer must be of the same gender, no
execptions
An Observed Collection is required when:
› the lab reports an invalid specimen and the
MRO reports that there was not an
adequate medical explanation for the result
› Because the split specimen test could not be
performed (inadequate amount)
› The MRO reports a negative-dilute result with
a creatinine concentration greater than or
equal to 2mg/dL but less that or equal to 5
mg/dL
› The test is a return to duty or follow up test
› The collector observed materials brought to
the collection site or employee’s conduct
clearly indicated an attempt to tamper the
specimen
› The temperature on the original specimen is
out of range or the specimen appeared to
have been tampered with.
Explain to the donor why a directly
observed collection is required
 Must complete a new CCF and mark the
same as the first CCF
 Mark the observed and enter a remark
as to why and the name of the observer
if different than collector
 Add the ID number from the first CCF to
the second CCF


The observer enters the restroom or facility
where urination occurs with the employee.
› Observer must request the employee to raise his
or her shirt, blouse or dress/skirt, as appropriate
above the waist, just above the navel; and
lower clothing and under pants to mid thigh to
show the observer by turning around that no
prosthetic device is present
› After determining that no such device is present
the employee can return clothes to proper
position and then conduct the collection

The observer must watch the employee
urinate into the collection container.
Specifically, the observer must personally
and directly watch the urine go from the
employee’s body into the collection
container (use of mirrors or video
cameras is not permitted).
› If it is a multi-stall restroom, the observer must
enter the stall with the employee.
With respect to direct observation
collections, the following situations are
considered refusals to test:
› the employee refuse to allow a direct
observation
› The employee fails to follows observers
directions
› Employee has a prosthetic device
In these situations the collector discards
the specimen, and notifies the DER