Transcript Slide 1

Training Module 10
Project Management
Prepared by RCAP Solutions for
the PA Department of
Environmental Protection
Introduction
• What to expect before a project
• General process of project management
• Avoiding pitfalls and problems
1
Need for a Water System
• Do you need a water system?
• A project must be justified
2
Need for a Water System
• Justifications include:
– Pollution
– Quality/Quantity issues
– Poor fire service
– Promote growth
– Complaints
3
Administrative
• None of those mean you need a system
but you should investigate further
• Iron out some admin details
4
Administrative
• Contact a TA provider
• Free or low-cost assistance
5
Administrative
• Business Planning
• A long range plan
• Required to obtain a permit
6
Administrative
• The Business Plan must address a number
of issues
7
Administrative
• The Business Plan must include:
– Facilities Plan
– Management Plan
– Financial Plan
8
Administrative
• Consider forming an authority
• Passing ordinances
• Can be concurrent with the feasibility
study
9
Feasibility Study
• Engineering report addressing
specification issues
• Will likely have to hire an engineer
10
Feasibility Study
• RFP
• Does NOT have to be competitively bid
• Interview and ask questions
11
Feasibility Study
• Confirms the need for a water system
• Firm does not necessarily do the design
later
• Make sure EDU count is accurate
12
Feasibility Study
• Includes info useful for the Business Plan
• Should include ALL costs
• The study costs MONEY!
13
Funding
• You have to pay for the feasibility study
for almost everything else from here on
out
• It gets even more expensive!
• But, help is available!
14
Funding
• Many funding options
• All have advantages and disadvantages
15
Funding
• Combine funding sources
• Income surveys
16
Exercise 1
• Take a few minutes to complete the
exercise in your workbooks
17
Design and Permitting
• Can be started concurrent with funding
applications
• Can do another RFP for design
• Be careful to adhere to funding
requirements, if applicable
18
Design and Permitting
• Design will finalize many issues
• Make sure your engineer stays on
schedule
19
Design and Permitting
• DEP review and approval
• Can be a lengthy process
• Don’t forget your Business Plan!
20
Design and Permitting
• Ownership of drawings
• Your input is important!
21
Construction
• Competitive bids
• Numerous requirements of the bidding
process
22
Construction
• Keep an eye on the contractors
• Written change orders
• Inspections
23
Construction
• Doesn’t happen overnight
• As-built drawings
24
Start-Up and Operations
• Address some items during construction
• Office set-up
• Staff
25
Start-Up and Operations
• Tap-fee
• Rate structure
• Assistance is available
• Funding source may have input
26
Start-Up and Operations
• Budgets
• Tap-fees only happen once!
27
Start-Up and Operations
• Help with budgets
• May be required
• Include reserves
28
Start-Up and Operations
• Ensure a quality product
• Sampling is required
• In-house or contracted testing
29
Exercise 2
• Take a few minutes to complete the
exercise in your workbooks
30
Summary
• Key points
31
Resources and References
• Dennis Lee, PA Department of
Environmental Protection
• Don Schwartz, PA/NJ Program Manager,
RCAP Solutions
• Other training modules
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