Transcript QCE data handling (PPT, 1651 kB )

QCE presentations for schools
Data handling
Presentation focus
To develop an understanding of processes and
procedures for:
• Transfer students (slides 3–7)
• Ceasing learning for transferring students (8–12)
• Reporting an accurate history of learning (13–15)
• Finalising VET courses at end of Year 12 (16–17)
• Transfer student and VET (18–20)
• Variable progression rate (21–24)
• Notional Sound (25–31)
• Provisional statements (32–33)
• Eligibility reports (34–35).
2
Students transferring to a Queensland
school from interstate or overseas
3
The receiving school should:
• submit an Application for credit transfer and/or
relaxation of completed Core form (download from
QSA website)
• ensure the Application form is complete
• attach authenticated copies of statements of
results for previous studies
• attach S1 printout generated by SDCS showing
current enrolment
Transfer students (cont.)
Queensland Certificate of Education
Application for credit transfer
For Queensland Certificate of Education (QCE) candidates undertaking studies in the senior phase of
learning in Queensland who seek to obtain credit and/or relaxation of the Core credit rule on the basis
of previously completed or partially completed study.
Section 1 – applicant to complete
1.1 Applicant details
Title
Family name
Given name/s
Preferred name
QSA Learner Unique Identifier (LUI)*
* If unknown, QSA LUI is available from the enrolling Queensland learning provider.
Contact
address
Street/Unit/Lot No.
Street name
City/Town/Suburb
State/Territory
Postcode
Contact
details
Phone
Email
4
Transfer students (cont.)
Deadline for receipt of applications
Last day of Term 3
Transfer applications received in Term 4 can only
be guaranteed to be processed in time for the July
issue of the QCE.
5
Transfer students from another
Queensland school
6
In SDCS the receiving school enters:
• the subjects undertaken at the previous school
• provisional results for any subjects not continued
as reported on the S1 printout from the previous
school
• the actual number of semesters for subjects
studied at the receiving school
• all semesters of Authority subjects undertaken over
2 years, for OP calculations.
Transfer students from another
Queensland school (cont.)
English and Chemistry
were not continued at
the receiving school.
English and Chemistry
results were provided by
the previous school.
The student began
Geography at the receiving
school for Semester 2.
The student changed from English
to English Communication at the
receiving school.
7
Ceasing learning for students who
transfer out of a Queensland school
in SDCS for Authority and Authority-registered subjects:
• indicate the number of semesters actually completed at the
school
• enter provisional results
• enter a “Left early” date.
If a student transfers part-way through a semester, the
receiving school should report partly completed semesters
when completed.
In SLIMS, enter a notional Sound for literacy or numeracy if
applicable.
8
9
Ceasing learning (cont.)
Enter a “Left Early” date.
Enter a provisional result
for each subject.
Indicate the number of
semesters completed.
Ceasing learning (cont.)
10
For embedded and stand-alone VET courses
in SDCS:
• enter an outcome for each competency
• enter “Yes” in the “Completed” column for each
competency of “Other VET” courses
• enter an end date that is before the “Left early” date
for each competency.
Ceasing learning (cont.), embedded VET
Ensure that competencies
from the current syllabus are
used.
Enter an outcome for
each competency
Enter an end date that is
before the “Left early” date
for each competency.
11
Ceasing learning (cont.), stand-alone VET
For each competency
enter an outcome.
For each competency
enter an end date that is
before the “Left early”
date.
Enter “Yes” in the
“Completed” column for
each competency of
“Other VET” courses.
12
Reporting an accurate history of learning
13
Across all Queensland schools attended by the
student, a true and accurate history of learning should
be reported.
If a student transfers part-way through a semester,
the receiving school should report that semester.
Reporting an accurate history of learning
(cont.)
The receiving school has
correctly reported Semester 1
of the previous school.
14
By the end of Semester 2 the
receiving school was reporting
a Limited LOA for Maths B.
The receiving school has validly
reported 3 semesters of Marine
Studies started in Semester 2.
15
An incorrect history
The student has left the
school part-way through
Semester 2 (30/08/2007).
Only whole semesters should
be reported: in this case, one
semester not two.
Finalising VET Courses at the end of
Year 12
16
In SDCS a completed stand-alone VET course must
have the “Complete” button ticked if all requirements
have been met as well as:
• an outcome for each competency
• a “Yes” in the completed column for each
competency
• an end date for each competency.
Finalising VET Courses at the end of
Year 12
Tick the “Complete”
button for completed
qualifications.
For each competency
enter an end date.
For each competency
enter an outcome.
For each competency
indicate that it is no longer
being undertaken.
17
Transfer student continuing a
VET Course
18
For students continuing VET courses across schools,
the receiving school need only report those
competencies delivered at the receiving school.
If all competencies are completed between the
schools the final school should ensure that the
“Complete” button is ticked.
Transfer student not continuing an
embedded VET Course
Embedded VET courses (modules and results) that
are not continued need to be entered into SDCS by
the receiving school.
The receiving school should enter the previous
school as the provider.
19
Transfer student not continuing a
stand-alone VET Course
The receiving school does not need to enter
modules or results for stand-alone VET courses
not continued at the receiving school.
20
Variable progression rate (VPR)
Some students may complete senior studies over a
longer or shorter period of time than usual under a
VPR arrangement.
The requirements and procedures for VPR
arrangements can be found on the QSA website.
www.qsa.qld.edu.au/downloads/senior/
snr_qa_mod_a-z.pdf
21
VPR — Reporting learning over 3 years
VPR button is ticked.
Ensure the Cert. year
is correct.
English was undertaken in
2006 and 2008.
Biology was undertaken in
2007 and 2008.
The semester tabs
open up to enter year
and semester.
22
VPR — Two semesters in one
23
A student may compress two semesters of study into
one provided they genuinely undertake the learning
and assessment.
VPR – Two semesters in one (cont.)
Prevocational Maths
has been completed
in a single year.
Semesters 1 and 2
have been undertaken
in Semester 1, 2008.
24
Semesters 3 and 4
have been undertaken
in Semester 2, 2008.
Notional Sound
If a student exits an English or Mathematics
subject with a Limited or Very Limited Level of
Achievement, literacy or numeracy requirements
may be met if a single semester is assessed as a
notional Sound.
25
Notional Sound (cont.)
26
To determine whether a student has met the
requirements for a notional Sound in literacy or
numeracy the school will:
• Use the student’s folio of work for a particular
semester of an English or Mathematics subject and
any other relevant information.
• Use the exit standard descriptors as a guide.
• Map the student’s achievements against the exit
standard descriptors.
• Retain one annotated student folio for each subject in
each year in which a notional Sound was awarded.
Notional Sound (cont.)
Learning providers should be familiar with the
contents of the booklet, The Quality Assurance of
Authority-registered Subjects.
www.qsa.qld.edu.au/downloads/senior/
snr_qa_a-r_subjects.pdf
27
To enter a notional Sound into SLIMS
28
1. Log into SLIMS as the Main Learning Provider
2. Retrieve the specific student learning account
3. On the personal details page, select the drop-down
arrow for literacy (or numeracy) notional Sound
4. Select appropriate subject and semester
combination for literacy or numeracy
5. Click Save at the bottom of the screen.
29
Recording a notional Sound
.
Click on dropdown arrow
Select subject –
semester combination
Recording a notional Sound (cont.)
30
• Notional Sound can only be recorded by the current
main learning provider.
• Other learning providers wishing to have a notional
Sound recorded for a student should make formal
application to the Certification Unit of QSA.
To remove an incorrect notional Sound
31
1. Log into SLIMS as the Main Learning Provider.
2. Retrieve the specific Student Learning Account.
3. On the personal details page, select the checkbox
Remove literacy notional Sound or Remove
numeracy notional Sound.
4. Click Save at the bottom of the screen.
Provisional statements
Provisional statements are generated in August and
October each year for Year 12 students.
These need to be carefully checked by each student
to ensure accuracy of personal details and learning.
32
Provisional Statements (cont.)
33
Students should check
spelling of names and correct
address for posting of SEPs.
VET and other
recognised studies will
appear if reported at
the time of issue.
Correct subjects and a
true transfer history
should be indicated.
Eligibility reports
34
Eligibility reports are issued in August and October
each year for Year 12 students and in October for
Year 11 students.
These reports list students who are eligible for a
Senior Statement (SS) or a Queensland Certificate of
Individual Achievement (QCIA) and predict for schools
QCE-eligibility and OP-eligibility based on assumed
success in learning programs.
They should be read in conjunction with provisional
statements or information in the students’ learning
accounts.
35
Further information
Queensland Studies Authority
www.qsa.qld.edu.au
Last updated November 1010
36